Executive Assistant

1 month ago

Sydney, Australia BT Financial Group Full time

All roles at Westpac Group can be considered for flexible working arrangements, such as flexible hours, working remotely, part time work, or job sharing.

**Executive Assistant - 55739**
- Perm fulltime
- Location - Barangaroo, Sydney
- Hybrid role, 2 to 3 days working from the office

**How will I help?**

**What’s in it for me?**

You’ll play a significant part of the future of a business that has been around for over 200 years. Our purpose is to create better futures together. So, we’ll back you in the development of your career, internal career prospects, and flexible working. You’ll also keep learning to grow your career, backed by a fantastic team of people with a can-do, supportive structure. Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled

**What do I need?**
- Contributes significantly to the effective running of the team, including arranging meetings (room bookings, catering, agendas and distribution of minutes), travel bookings and distribution of communications
- Provides financial administration and support for expenditure, account payments and reconciliations via Coupa
- Completes personnel administration within PeopleHQ and PeopleXpress ensuring accuracy of data, reporting hierarchy and LMS job alignment
- Manage the administrative aspects of onboarding new staff members including introductory meetings, creation of profiles and IT equipment and system access
- Co-ordinates and ensures all time sheeting is complete for the team in Clarity
- Maintains a support network amongst the EA / Assistant community to share best practice and ensure consistency where appropriate
- Coordinate and drive any specific/adhoc events within the teams supported.
- Contributes ideas to create opportunities, identify process improvements and enhance the One Westpac team culture.
- Surfaces issues and works with the team to find solutions and follows through with actions or escalates as appropriate.
- Manage all Health Safety & Wellbeing requirements for the teams supported - including record keeping, reporting and monthly audits.
- 3+ years relevant experience in an administrative or support role
- Good practical knowledge of Westpac's internal workings (systems, processes policies) and how to navigate these to get the job done.
- Experience using Corporate HR and finance Systems advantages but not essential
- Proficient in all MS Office in particular Excel, Teams, PowerPoint as well as Jira, Clarity, Confluence(desirable)

**What’s it like to work there?**

We are a collaborative team of passionate people with a shared ambition to make a difference for our customers, our communities and each other. At Westpac, making a difference means creating impact, unlocking our own and each other’s passions, and transformative success stories to create better futures together.

As well as competitive remuneration and a great culture, joining the Westpac family gives you access to a wide range of employee benefits to help you manage your priorities - whether that means family life, work/life balance, ambition to grow or all the little perks in between.

We’ll empower you to shape your career path. Through personalised upskilling, mentoring, and training opportunities, you’re in control of where you start and how you’ll grow.

As an equal opportunity employer, we are proud to have created a culture and work environment that values diversity and flexibility - and champions inclusion. Hear from some of our people and their experiences working with us.

**How do I apply?**

Start here. Just click on the APPLY or APPLY NOW button.

**Do you need reasonable adjustments during the recruitment process?

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