Project Coordinator

1 week ago

Melbourne, Australia Austroads Full time

Position Description

Project Coordinator National Heavy Vehicle Driver
Position title:
Competency Framework

Entity: Austroads

Group: Product Development]

(1.0 FTE)

Location: Melbourne or Sydney Office

Reports to: General Manager
- Product Development

Responsible GM: General Manager Product Development

Direct reports: N/A

Date reviewed: 07 May 2024

Organisational Context

Austroads is the association of Australian and New Zealand transport agencies.

We provide authoritative, practical and impartial advice, information, tools and services to help our
members to deliver safe, efficient and reliable mobility to their customers.

We also deliver value to a range of other key stakeholders across government, industry and communities,
where there is a demonstrated societal benefit to do so.

Austroads comprises several business activities, including the core Austroads work program, the National
Exchange of Vehicle and Driver Information System (NEVDIS), and Transport Certification Australia
(TCA).

Our teams are located across Australia and New Zealand. We work in an integrated and collaborative
way, along with external consultancies and other partners, to ensure our products and services are
delivered successfully and maximise value.

Austroads promotes a culture of professionalism, innovation, and integrity, with a commitment to
accountability, quality, and excellence in the delivery of all of our programs and services. Austroads
values continuous improvement, and all staff are expected to engage in their work in a spirit of curiosity,
collaboration, and proactivity.

We recognise the unique skills and abilities of each individual, who come from a wide range of disciplines
and backgrounds. We support our people through ongoing development and learning opportunities and
create a supportive team environment for all our staff. We strive to be an employer of choice.

Austroads takes inclusion and diversity seriously. We embrace difference and diversity of identity,
experience and thought, and actively strive for inclusive behaviours across our company and our work.

The Role

Team Purpose

The Product Development team oversees management and coordination of select significant
implementation projects for Austroads, with a focus on the development and implementation of new
products and services, in alignment with Austroads strategic objectives and the evolving needs of our
members and key stakeholders.

Position Purpose

The Project Coordinator is responsible for providing project coordination and support for the Austroads
National Heavy Vehicle Driver Competency Framework project. This is a high-profile project agreed by
Australia's involve:
Enhanced standards for competency and assessment of heavy vehicle drivers
Introduction of online learning and testing
New arrangements to bring in experience-based pathways for higher class heavy vehicle licence
eligibility
Exploration of potential new licence eligibility conditions based on driver risk
Strengthened training provider oversight and support.

Major Responsibilities/ Accountabilities

The role is responsible for:
Project scheduling, including progress tracking and revision
Project budget monitoring and reporting
Project report coordination and quality assurance utilising Austroads project management tools and
processes
Maintaining quality system processes and procedures
Delivering secretariat services for internal and external governance groups including organising and
administering meetings, preparing meeting packs, coordinating input, analysing and disseminating
information on activities and preparing and distributing minutes and actions
Coordination activities including:

- assisting with procurement documentation and contract management
- assisting with event planning and management of workshops and other stakeholder events

Developing and coordinating input into project governance groups, including:

- Austroads project management groups
- Implementation group
- Steering committees

Supporting the reporting requirements for all governance activities
Undertaking day-to-day administrative requirements and assisting with other Austroads activities as
required
Contributing to continuous improvement, identifying ways to enhance value for our members and the
public.
Maintaining and adhere to Quality Systems processes and procedures associated with the role

Other duties as directed.

Key stakeholder interfaces

Internal

Project Director - National Heavy Vehicle Driver Competency Framework
Project team members
General Manager Product Development
Corporate Services staff, including Contracts Administrator

External

State and Territory transport authorities.
Governance groups

The Person

Qualifications, knowledge, and experience

The Project Coordinator - National Heavy Vehicle Driver Competency Framework will possess skills and
experience in:
Project scheduling using Microsoft Project
Project monitoring and reporting
Administrative and secretariat function

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