Legal Secretary

4 months ago

Sydney, Australia Maddocks Full time

We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments.

**About the role**

In our Sydney office, we are offering a fantastic opportunity for a motivated Senior Legal Secretary to join our Commercial Dispute Resolution and Litigation team. In this full-time role, you’ll work closely with a dedicated partner and a skilled team of lawyers, placing you at the centre of a dynamic practice. You'll manage intricate litigation matters for prominent clients, where your ability to maintain precision and efficiency will be essential.

There is plenty of variety in this role with the key responsibilities and duties being:

- **Client Interaction**: Serving as the primary point of contact, liaising confidently with clients and fee earners;
- **Court Document Preparation**: Assist in drafting, proofreading, and lodging critical court documents, ensuring every detail is spot-on;
- **Billing & Reporting**: Take charge of high-volume billing, including time recording and preparing detailed monthly invoices. Your expertise with Excel will be crucial.
- **File Management**: Handle extensive file management, from opening and closing cases to electronic archiving.
- **Administrative Support**: Manage general administrative duties, including diary/inbox management, credit card expenses, and general printing, scanning and copying of documents.

**About you**

To succeed in this role, you will have significant secretarial experience in a litigation practice, and demonstrate the following:

- **Self-Starter**: A proactive individual who takes initiative, with advanced problem-solving skills and the flexibility to adapt to the demands of a busy practice.
- **Technical Proficiency**: Advanced skills in Microsoft Office, especially Excel. Experience with Aderant Expert is a plus.
- **Legal Expertise**: Strong understanding of legal processes, terminology, and court jurisdictions, including knowledge of online databases and systems.
- **Detail-Oriented**: Exceptional attention to detail with a track record of producing high-quality work under tight deadlines.
- **Communication Skills**: Excellent interpersonal abilities to effectively engage with clients and colleagues at all levels.

**Why join Maddocks?**

Maddocks is simply a great place to do great work. We foster a culture of collaboration, learning and engagement where you will experience:
**A diverse and inclusive workplace**: We have been named an employer of Choice for Gender Equality by the Workforce Gender Equality Agency (WGEA) every year since 2004 along with being named a Silver Employer at the Australian Workplace Equality Index's 2024 LGBTQ Inclusion Awards. We promote diversity internally through our Maddocks Gender Equality Network, Maddocks CALD, Maddocks Disability Inclusion and Maddocks Pride groups.

**Career Development**: Learn and develop through structured learning and development programs at each stage of your career and study support programs.

**Community involvement**: give back to the communities in which we operate through our thriving pro bono and grants programs and staff volunteering initiatives.

**Work flexibly**: work in a hybrid way with part of your week in the office and support to set up your home office.

**Wellbeing & Benefits**: access to up to 20 weeks paid parental leave, discounted gym memberships & health insurance, salary continuance insurance, Employee Assistance Program and parents and carers wellbeing programs.

Our people are our greatest advocates and we believe this is a result of our inclusive culture and focus on complex and interesting work.

**Ready for your next career move? Make your Move to Maddocks

  • Legal Secretary

    8 months ago

    Sydney, Australia HBA Legal Full time

    Firm Context and Reporting Line There are four Practice Groups within HBA’s firm structure: - Casualty - Commercial Lines - Statutory Lines - Safety and Regulatory This role sits within our **Casualty **practice group and reports into the Partner, **Mario Raciti**. Position Purpose At HBA Legal, our Legal Secretaries provide essential administration...

  • Legal Secretary Litigation

    6 months ago

    Sydney, Australia Amicus Legal Recruitment Full time

    Dynamic Team Environment With Top Notch Technology - Enjoy Diversity With Your Work - Amazing Salary on Offer Circa Up to $87k Are you an ambitious and proactive Legal Secretary seeking an exhilarating career move? Look no further! Our client, a prominent Australian Corporate and Commercial law firm, is on the hunt for a skilled individual to join their...

  • Legal Secretary

    6 months ago

    Sydney, Australia Blake Oliver Legal Full time

    Mid-tier national law firm - Great benefits and career opportunities - No two days are the same! **The Opportunity**: **What you'll be doing**: - Handling time entries, processing invoices from third parties, managing monthly billing, and preparing reports. - Undertaking various ad-hoc administrative tasks, including document and diary management. -...

  • Legal Secretary

    6 months ago

    Sydney, Australia Blake Oliver Legal Full time

    Opportunities for learning and development - Felixble working options available - Great salary package on offer If you are a dedicated and dynamic individual seeking a unique work environment that values culture and camaraderie, please get in touch! About the firm: The founder of this large boutique firm envisioned and brought to life a workplace with a...

  • Legal Secretary- Banking Specialist

    3 weeks ago

    Sydney CBD, New South Wales, Australia Burgess Paluch Legal Recruitment Full time

    About the Role">We are seeking a highly skilled Legal Secretary to join our team at Burgess Paluch Legal Recruitment. As a Legal Secretary- Banking Specialist, you will provide administrative support to our Banking and Finance litigation team.">Job Description">The successful candidate will have experience in providing secretarial support in a litigation or...

  • Legal Secretary

    7 months ago

    Sydney, Australia Blake Oliver Legal Full time

    Hybrid working option available after probation - Great salary package on offer! - Be a part of a fast-paced and exciting practice area **The Opportunity**: Join a prominent national corporate national law firm, offering a vibrant and professional environment. With a focus on client success, work for a firm that offers a dynamic approach to delivering...

  • Legal Secretary

    6 months ago

    Sydney, Australia Elias Recruitment Full time

    Variety of Legal Secretary roles - Different Practice Areas - CBD, Parramatta - range of salaries to suit all levels and experience **WE ARE NOT YOUR AVERAGE RECRUITERS...** **ROLES**: - We have so many Legal Secretarial roles, ranging from Junior to Senior positions (salary will reflect your level, skills, experience) - Supporting different levels, from...

  • Lead Legal Secretary for National Law Firm

    3 weeks ago

    Sydney, New South Wales, Australia Kaleidoscope Legal Recruitment Full time

    Lead Legal Secretary OpportunityWe are seeking an experienced Lead Legal Secretary to join our team at a leading national law firm. As a Lead Legal Secretary, you will play a key role in supporting the firm's solicitors and contributing to the success of our clients.

  • Legal Secretary

    6 months ago

    Sydney, Australia Charterhouse Full time

    **Legal Secretary**: - **$85,000 - $95,000 plus super**: - **Hybrid Flexibility**: - **Sydney CBD Location** Our client, is looking for an experienced senior legal secretary to join a team that specialises in providing a wide range of legal services to diverse clientele. The team is composed of dedicated legal professionals who are committed to...

  • Legal Secretary

    8 months ago

    Sydney, Australia Charterhouse Full time

    We are looking for an experienced legal secretary to join a team where we specialize in providing a wide range of legal services to our diverse clientele. Our team is composed of dedicated legal professionals who are committed to delivering exceptional legal services. As a legal secretary, you will play a pivotal role in supporting our legal team in various...

  • Legal Secretary Construction

    6 months ago

    Sydney, Australia Amicus Legal Recruitment Full time

    Competitive Market Salary $$$ - Collaborative Atmosphere & Comprehensive Benefits - Flexibility in Your Role and Working Style Are you an adept Legal Secretary ready for a new challenge? Join a prestigious global firm with a solid track record, known for its proactive approach and continuous innovation in the legal sector. With a worldwide presence, they're...

  • Legal Secretary

    6 months ago

    Sydney, Australia Elias Recruitment Full time

    CBD location - $75K to $80K+s dependent on skills/experience - Career Legal Secretary - Extremely interesting Criminal Law Firm This would be a wonderful role for career Legal Secretaries who have a strong interest and genuine fascination with Criminal Law. This area can be exciting, confronting, gripping, yet extremely challenging at the same time. It...

  • Legal Secretary

    7 months ago

    Sydney, Australia Elias Recruitment Full time

    65K+ S - Development focused - Beautiful CBD offices Our exclusive boutique client is currently searching for a dedicated junior to mid level Legal Secretary/Assistant for their new, stunning CBD offices. In this role, you'll report to one Senior Associate and two Lawyers. This exceptional opportunity is suited to those seeking to thrive in one of...

  • Legal Secretary

    6 months ago

    Sydney, Australia Elias Recruitment Full time

    Senior Legal Secretary - Workers Compensation (or similar) - CBD - $90K+s This highly regarded Workers Compensation Firm is seeking the skills and experience of a Senior Legal Secretary for a Partner and team. The role is overseeing all legal administrative support within the Workers Compensation area and requires someone with solid experience at a senior...

  • Senior Legal Secretary

    1 month ago

    Sydney, New South Wales, Australia Kaleidoscope Legal Recruitment Full time

    Job SummaryWe are seeking a highly motivated and organized Senior Legal Secretary to join our Planning and Environment team. As a key member of the team, you will provide administrative support to our Partners and lawyers, ensuring the smooth operation of the department.Key ResponsibilitiesManage and maintain accurate and up-to-date files and recordsDraft...

  • Legal Secretary

    6 months ago

    Sydney, Australia Elias Recruitment Full time

    Senior Legal Secretary - PI/Workers Comp (or similar) - Sutherland Shire location - perfect for locals - up to $90K+s This highly regarded Firm located in the Sutherland Shire is seeking the skills and experience of a Senior Legal Secretary for a Partner and team. The role is overseeing all legal administrative support with Personal Injury/Workers...

  • Professional Legal Secretary

    4 weeks ago

    Sydney, New South Wales, Australia Kaleidoscope Legal Recruitment Full time

    Are you a skilled legal secretary looking for a new challenge in the heart of Melbourne?Kaleidoscope Legal Recruitment is seeking an experienced float legal secretary to join our esteemed client, a leading national law firm. As a professional and dynamic individual, you will be working across various practice areas including Commercial Litigation, Corporate...

  • Legal Secretary

    6 months ago

    Sydney, Australia Elias Recruitment Full time

    Legal Secretary, Legal Assistants, Paralegals, Conveyancers - Salaries ranging from $75K+s to $90K+s - Variety of practice areas - Commercial, Litigation, Family, PI, WC, Criminal **DUTIES** - Opening and closing of files - Drafting correspondence including briefs, affidavits, contracts, letters of engagement etc - Booking travel and accommodation needs -...

  • Legal Secretary

    6 months ago

    Sydney, Australia Volare Recruitment Full time

    **Defendant Insurance Litigation - no end of month billing for secretaries!**: - **Great offices based in Sydney CBD**: - **Excellent $$$ depending on experience** Want to join a reputable law firm where you will genuinely enjoy going to work each day? The Legal Practitioner Director and her team are AWESOME so perfect if you love legal, but are seeking...

  • Legal Secretary

    7 months ago

    Sydney, Australia Volare Recruitment Full time

    **Defendant Insurance Litigation - no end of month billing for secretaries!**: - **Open to full-time or part-time hours - based in Sydney CBD**: - **Excellent $$$ depending on experience** Want to join a reputable law firm where you will genuinely enjoy going to work each day? The Legal Practitioner Director and her team are AWESOME so perfect if you love...