Legal Secretary

8 months ago

Sydney, Australia HBA Legal Full time

Firm Context and Reporting Line

There are four Practice Groups within HBA’s firm structure:

- Casualty
- Commercial Lines
- Statutory Lines
- Safety and Regulatory

This role sits within our **Casualty **practice group and reports into the Partner, **Mario Raciti**.

Position Purpose

At HBA Legal, our Legal Secretaries provide essential administration support to their supervising Partners and
their wider team. You will play an important role in ensuring the team functions efficiently and effectively and will
work closely with the other Secretaries across Australia to share knowledge and best practice.

Key Responsibilities
- Preparing and drafting client and matter specific forms, documents and presentations
- Drafting and amending relevant correspondence and legal documents including court forms and notices
- Corresponding and liaising with clients, Counsel and medical staff
- Compiling briefs to Counsel/expert medical witnesses
- Diary management, coordinating meetings with clients, IME appointments
- File maintenance, including opening matter and related processes, closing, filing and archiving files and
- ensuring filing systems are maintained and current
- Preparing draft bills for review; amending, finalising and sending bills to clients
- Liaising directly with clients in relation to third party invoicing and billing queries
- Drafting, preparing, finalising and sending out of monthly client reports
- Corresponding and liaising with clients, court staff, Counsel and expert witnesses
- Organising travel (flights, transport, accommodation) for both internal stakeholders and on behalf of
- client's for matter related travel
- Liaising with the Events and Operations teams regarding internal and external client events; organising
- bookings, invitations, resources and catering
- Receiving and screening of phone calls, attending to and responding to enquiries
- Preparing operational reports and schedules
- Coordinate and assist with inter-office meetings, lateral hire interviews and teleconferences

Key Capabilities

To be successful in this role, you must be able to:

- Develop an effective network across the firm; understands and manages both internal and external

stakeholders effectively.
- Contribute well to the team and work collaboratively and effectively across the firm
- Demonstrate effective time management and work organisation; engage in conversations with their

colleagues to challenge priorities and agree a way forward effectively.
- Provide colleagues with information, data and advice to help them exercise sound judgement for the

benefit of HBA
- Anticipate the implications and consequences of situations and take appropriate action to be prepared

for possible contingencies.
- Identify alternative solutions to a problem and to select the best option

Selection Criteria

**Essential:
- Experience in a similar legal secretary role
- Experience with legal proceedings and case management
- Excellent oral and written communication skills
- Ability to work autonomously
- Strong attention to detail
- Strong time management and organisational skills
- Excellent interpersonal skills
- Microsoft Word
- Microsoft Excel

**Desirable:
- Experience with systems including Affinity and BigHand
- Experience in the Insurance sector

  • Legal Secretary Litigation

    6 months ago

    Sydney, Australia Amicus Legal Recruitment Full time

    Dynamic Team Environment With Top Notch Technology - Enjoy Diversity With Your Work - Amazing Salary on Offer Circa Up to $87k Are you an ambitious and proactive Legal Secretary seeking an exhilarating career move? Look no further! Our client, a prominent Australian Corporate and Commercial law firm, is on the hunt for a skilled individual to join their...

  • Legal Secretary

    6 months ago

    Sydney, Australia Blake Oliver Legal Full time

    Mid-tier national law firm - Great benefits and career opportunities - No two days are the same! **The Opportunity**: **What you'll be doing**: - Handling time entries, processing invoices from third parties, managing monthly billing, and preparing reports. - Undertaking various ad-hoc administrative tasks, including document and diary management. -...

  • Legal Secretary

    6 months ago

    Sydney, Australia Blake Oliver Legal Full time

    Opportunities for learning and development - Felixble working options available - Great salary package on offer If you are a dedicated and dynamic individual seeking a unique work environment that values culture and camaraderie, please get in touch! About the firm: The founder of this large boutique firm envisioned and brought to life a workplace with a...

  • Legal Secretary- Banking Specialist

    3 weeks ago

    Sydney CBD, New South Wales, Australia Burgess Paluch Legal Recruitment Full time

    About the Role">We are seeking a highly skilled Legal Secretary to join our team at Burgess Paluch Legal Recruitment. As a Legal Secretary- Banking Specialist, you will provide administrative support to our Banking and Finance litigation team.">Job Description">The successful candidate will have experience in providing secretarial support in a litigation or...

  • Legal Secretary

    6 months ago

    Sydney, Australia Blake Oliver Legal Full time

    Hybrid working option available after probation - Great salary package on offer! - Be a part of a fast-paced and exciting practice area **The Opportunity**: Join a prominent national corporate national law firm, offering a vibrant and professional environment. With a focus on client success, work for a firm that offers a dynamic approach to delivering...

  • Legal Secretary

    6 months ago

    Sydney, Australia Elias Recruitment Full time

    Variety of Legal Secretary roles - Different Practice Areas - CBD, Parramatta - range of salaries to suit all levels and experience **WE ARE NOT YOUR AVERAGE RECRUITERS...** **ROLES**: - We have so many Legal Secretarial roles, ranging from Junior to Senior positions (salary will reflect your level, skills, experience) - Supporting different levels, from...

  • Lead Legal Secretary for National Law Firm

    3 weeks ago

    Sydney, New South Wales, Australia Kaleidoscope Legal Recruitment Full time

    Lead Legal Secretary OpportunityWe are seeking an experienced Lead Legal Secretary to join our team at a leading national law firm. As a Lead Legal Secretary, you will play a key role in supporting the firm's solicitors and contributing to the success of our clients.

  • Legal Secretary

    6 months ago

    Sydney, Australia Charterhouse Full time

    **Legal Secretary**: - **$85,000 - $95,000 plus super**: - **Hybrid Flexibility**: - **Sydney CBD Location** Our client, is looking for an experienced senior legal secretary to join a team that specialises in providing a wide range of legal services to diverse clientele. The team is composed of dedicated legal professionals who are committed to...

  • Legal Secretary

    8 months ago

    Sydney, Australia Charterhouse Full time

    We are looking for an experienced legal secretary to join a team where we specialize in providing a wide range of legal services to our diverse clientele. Our team is composed of dedicated legal professionals who are committed to delivering exceptional legal services. As a legal secretary, you will play a pivotal role in supporting our legal team in various...

  • Legal Secretary Construction

    6 months ago

    Sydney, Australia Amicus Legal Recruitment Full time

    Competitive Market Salary $$$ - Collaborative Atmosphere & Comprehensive Benefits - Flexibility in Your Role and Working Style Are you an adept Legal Secretary ready for a new challenge? Join a prestigious global firm with a solid track record, known for its proactive approach and continuous innovation in the legal sector. With a worldwide presence, they're...

  • Legal Secretary

    6 months ago

    Sydney, Australia Elias Recruitment Full time

    CBD location - $75K to $80K+s dependent on skills/experience - Career Legal Secretary - Extremely interesting Criminal Law Firm This would be a wonderful role for career Legal Secretaries who have a strong interest and genuine fascination with Criminal Law. This area can be exciting, confronting, gripping, yet extremely challenging at the same time. It...

  • Legal Secretary

    7 months ago

    Sydney, Australia Elias Recruitment Full time

    65K+ S - Development focused - Beautiful CBD offices Our exclusive boutique client is currently searching for a dedicated junior to mid level Legal Secretary/Assistant for their new, stunning CBD offices. In this role, you'll report to one Senior Associate and two Lawyers. This exceptional opportunity is suited to those seeking to thrive in one of...

  • Legal Secretary

    6 months ago

    Sydney, Australia Elias Recruitment Full time

    Senior Legal Secretary - Workers Compensation (or similar) - CBD - $90K+s This highly regarded Workers Compensation Firm is seeking the skills and experience of a Senior Legal Secretary for a Partner and team. The role is overseeing all legal administrative support within the Workers Compensation area and requires someone with solid experience at a senior...

  • Legal Secretary

    6 months ago

    Sydney, Australia Elias Recruitment Full time

    Senior Legal Secretary - PI/Workers Comp (or similar) - Sutherland Shire location - perfect for locals - up to $90K+s This highly regarded Firm located in the Sutherland Shire is seeking the skills and experience of a Senior Legal Secretary for a Partner and team. The role is overseeing all legal administrative support with Personal Injury/Workers...

  • Senior Legal Secretary

    1 month ago

    Sydney, New South Wales, Australia Kaleidoscope Legal Recruitment Full time

    Job SummaryWe are seeking a highly motivated and organized Senior Legal Secretary to join our Planning and Environment team. As a key member of the team, you will provide administrative support to our Partners and lawyers, ensuring the smooth operation of the department.Key ResponsibilitiesManage and maintain accurate and up-to-date files and recordsDraft...

  • Legal Secretary

    6 months ago

    Sydney, Australia Elias Recruitment Full time

    Legal Secretary, Legal Assistants, Paralegals, Conveyancers - Salaries ranging from $75K+s to $90K+s - Variety of practice areas - Commercial, Litigation, Family, PI, WC, Criminal **DUTIES** - Opening and closing of files - Drafting correspondence including briefs, affidavits, contracts, letters of engagement etc - Booking travel and accommodation needs -...

  • Legal Secretary

    6 months ago

    Sydney, Australia Volare Recruitment Full time

    **Defendant Insurance Litigation - no end of month billing for secretaries!**: - **Great offices based in Sydney CBD**: - **Excellent $$$ depending on experience** Want to join a reputable law firm where you will genuinely enjoy going to work each day? The Legal Practitioner Director and her team are AWESOME so perfect if you love legal, but are seeking...

  • Legal Secretary

    7 months ago

    Sydney, Australia Volare Recruitment Full time

    **Defendant Insurance Litigation - no end of month billing for secretaries!**: - **Open to full-time or part-time hours - based in Sydney CBD**: - **Excellent $$$ depending on experience** Want to join a reputable law firm where you will genuinely enjoy going to work each day? The Legal Practitioner Director and her team are AWESOME so perfect if you love...

  • Professional Legal Secretary

    4 weeks ago

    Sydney, New South Wales, Australia Kaleidoscope Legal Recruitment Full time

    Are you a skilled legal secretary looking for a new challenge in the heart of Melbourne?Kaleidoscope Legal Recruitment is seeking an experienced float legal secretary to join our esteemed client, a leading national law firm. As a professional and dynamic individual, you will be working across various practice areas including Commercial Litigation, Corporate...

  • Legal Secretary Dispute Resolution

    6 months ago

    Sydney, Australia Amicus Legal Recruitment Full time

    Salary Circa Up to $98k Depending on Experience - Thriving Collaborative Culture with Exceptional Benefits - World's Strongest Law Firm Brand for a Decade Embark on a career with a global legal firm that boasts a stellar reputation and a presence in offices around the world. Renowned for their proactive approach to legal excellence, they are at the...