Executive Assistant

2 weeks ago


Sydney Central Business District, Australia Cox Purtell Staffing Services Full time

**Contract Type**:
Full Time

**Location**:
Sydney CBD - New South Wales

**Industry**:
Administration & Office Support

**Contact Name**:
Amy Colton

**Contact Phone**:
0292203400

**Date Published**:
07-Mar-2023

Executive Assistant
$110k-$125k + super
Sydney CBD (4 days office-based and 1-day WFH)
Full-time Permanent role

Are you an experienced Executive Assistant who is equal parts professional and positive? Great Are you looking to represent a dynamic, influential leader who has conflicting and complex deadlines but also has a good sense of humor? Even better.

Our exclusive client is one of the biggest entertainment companies in Australia and this is a rare opportunity for an experienced Executive Assistant to support the CEO of Australia. You will play the key role in providing executive support including, complex diary and calendar management, travel coordination, expense management, organising events, etc.

**Duties include but are not limited to**:
Manage internal and external engagements (calendar, travel, expenses to name a few) to help drive maximum effectiveness, all while coordinating complex travel arrangements and successfully handling last-minute changes.
Coordinate special projects and large meetings with internal and external individuals.
Partner with the leadership team to cascade communication.
Plan and schedule leadership and team off-sites.
Process expense claims
Assist with audio, visual, and video, and web conferencing when needed.
Manage all open purchase orders.
Car Bookings as requested when travelling.
Greeting/collecting external guests and providing refreshment when requested

**Skills/experience required**:
Positive can-do attitude, no ego - willing to follow through and do what it takes to get the job done.
Ability to remain flexible, embrace change and manage uncertainty, all while thriving in a fast-paced environment.
Exceptional ability to multi-task, prioritize and work under critical deadlines and manage workload with little direction.
Strong organizational skills, attention to detail, and timely follow-through.
Manage time effectively and proven ability to prioritize when there are conflicting priorities to ensure key projects meet deadlines.
Excellent written and interpersonal communication skills


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