Administration Officer

7 months ago

Brisbane, Australia Queensland Health Full time

Preparation of confidential letters, memos, and correspondence
- Distribution of laboratory analytical reports to clients through either mail or electronic means.
- Manage agenda, venue and equipment coordination, minute recording/distribution for all meetings on behalf of the Chief Scientist.
- Assist with the preparation of scientific reports as required.
- Establish and maintain an effective office records system (includes file storage and retrieval).
- Work with a high degree of independence on a regular basis whilst utilising discretion in instances where the Chief Scientist is absent.
- Be a point of client contact for the unit and attend to telephone and reception enquiries from internal and external laboratory clients.
- Prioritise workload to ensure that stringent timeframes of the team are satisfied.
- Assist the Team with human resource administrative paperwork including auditing and checking of timesheets.
- Examine incoming correspondence and determine actions and priorities and, where necessary, assist with preparing appropriate replies for consideration and/or dispatch.
- Comply with NATA/ISO accreditation/certification requirements including performing quality control procedures, assisting with preparation of procedure manuals and completion of relevant statistics.
- Comply with and utilise procedures, policies, regulations, and standards which impact upon the position including Queensland Health Code of Conduct, contemporary human resource management requirements and practices, such as workplace health and safety, equal employment opportunity and anti-discrimination policy.

Key competencies/suitability (role specific criteria and personal qualities)
You will be assessed on your ability to demonstrate the following:

- High level of keyboard and data entry skills including a comprehensive knowledge of contemporary word processing and data entry systems.
- Knowledge of and or the ability to rapidly acquire knowledge of laboratory information systems (e.g. AUSLAB) and Queensland Health human resource and logístical solutions (e.g. myHR and s4HANA) relevant to the duties of the position.
- Demonstrated ability to provide high level administrative support to a division or work unit including the ability to work autonomously, utilise discretion in the absence of the Chief Scientist, meet deadlines and establish work priorities whilst maintaining strict confidentiality of information.
- Demonstrated high level communication and interpersonal skills to effectively liaise with a broad range of clients and the ability to accurately prepare routine and complex correspondence.
- Ability to actively participate in a laboratory working environment supporting quality human resource management practices including employment equity, anti-discrimination, occupational health and safety and ethical behaviour.

Qualifications, registrations and other requirements
- It may be a condition of employment for this role for the employee to be, and remain, vaccinated against one or more of the following vaccine preventable diseases during their employment (Health Employment Directive No. 01/16): Hepatitis A & B, measles, mumps, rubella (MMR),varicella (chicken pox),pertussis (whooping cough), tuberculosis.
- Please detail any visa conditions you may have if you are not a permanent resident of Australia.
- We understand that some people may require adjustments to the workplace or the way the work is performed. All applicants are encouraged to advise the panel of any support or reasonable adjustments (i.e. building access, wheelchair access, interpreting services etc.) that may be required. '
- While not mandatory, a relevant qualification would be well regarded.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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