Production Administrator

3 weeks ago

Osborne, Australia BAE Systems Full time

Perform purposeful work of national significance
- Perfect opportunity to join the Defence industry
- Enjoy interesting work, variety, development and flexibility within a strong team culture

At BAE Systems we are recognised for delivering projects of global and national significance to our customers and with this we are known for developing some of the most impressive careers.
We currently have an exciting opportunity to join us as a Production Administrator within our Maritime Australia line of business based at our Osborne shipyard in Adelaide. This position reports into our Production Project Lead - Hunter Class Frigate Program who is responsible for overseeing the Administration function for the Hunter Operations team, ensuring that highly capable support is provided to Production and the broader Operations team.
What this opportunity will mean for you?
- Performing purposeful work where your efforts are recognized in an environment enabling you to thrive
- World class career opportunities, as our biggest project is YOU Your success is our success
- Accessibility to flexible working arrangements that will provide you with balance and a lifestyle that fosters wellbeing
- Access to our competitive employee benefits program that are designed to better support you: Employee Benefits
- Being part of a workplace culture that is safe, inclusive and takes pride in their company values

**Your new role**:
The Production Administrator is responsible for providing administration support to the Production & Ship Management teams. In more specific terms you will:

- Provide administrative assistance in support of the daily, weekly and monthly tasks and working collaboratively with all levels of the Production & Ship Management teams
- Undertake diary and inbox management for Senior Production and Ship Management team members
- Organise travel for Operations team members in line with Company policy
- Complete monthly expense reconciliation in line with Company policy
- Assist the Production and Ship Management teams with administrative tasks related to their departmental functional responsibilities
- Provide administration support and maintenance of the time and attendance system
- Assist Senior Production and Ship Management team members with coordination of meetings including preparation of agendas, taking minutes, recording actions into the action tracker and distribution of meeting documentation
- Coordinate facilities maintenance requests
- Maintaining filing (i.e. general filing, technical procedures documents etc.) and coordinate through the various Production/Manufacturing departments
- Provide support with BMS document management and maintenance (Business Management System)
- Work to achieve performance measurement objectives
- Coordinate or assist with event management
- Coordinate and assist with on boarding of new employees, inductions, probation and training
- Undertake other duties as assigned by the Production Project Lead, Head of Production and Head of Ship Management

About you

**As an ideal applicant for this opportunity, you'll have**:

- Excellent communication skills required, both written and verbal
- Team orientated with the ability to work with a variety of people
- Motivated self-starter with excellent time management skills
- High attention to detail
- Organisational and problem-solving skills
- An ability to work and liaise effectively with internal and external stakeholders at all levels
- Flexible with a can do attitude
- Computer literacy with advanced knowledge of MS Suite along with SharePoint & Oracle (desirable)
- Hold current Baseline Security Clearance (desirable)
- Previous experience in a similar role

As Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain appropriate clearance.

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