Business Support Officer

2 weeks ago

Osborne, Australia BAE Systems Full time

Perform purposeful work of national significance
- Perfect opportunity to join the Defence industry
- Enjoy interesting work, variety, development and flexibility within a strong team culture

At BAE Systems we are recognised for delivering projects of global and national significance to our customers and with this we are known for developing some of the most impressive careers.

We currently have an exciting opportunity to join us as Business Support Officer within our Maritime Australia line of business based at our Osborne shipyard in Adelaide. This position reports into our Head of Engineering - Hunter Class Frigate Program (HCFP). This role offers flexibility, 9 day fortnight, great culture and opportunity

What this opportunity will mean for you?
- Performing purposeful work where your efforts are recognized in an environment enabling you to thrive
- World class career opportunities, as our biggest project is YOU Your success is our success
- Accessibility to flexible working arrangements that will provide you with balance and a lifestyle that fosters wellbeing
- Access to our competitive employee benefits program that are designed to better support you: Employee Benefits
- Being part of a workplace culture that is safe, inclusive and takes pride in their company values

**Your new role**:
The Business Support Officer is responsible for providing administration support and onboarding new employees to the Engineering Function in HCFP. In more specific terms you will:

- Provide administrative assistance in support of the daily, weekly and monthly tasks and working collaboratively with all levels of the Production & Ship Management teams
- Undertake diary and inbox management for Senior Production and Ship Management team members
- Organise travel for Operations team members in line with Company policy
- Complete monthly expense reconciliation in line with Company policy
- Assist the Production and Ship Management teams with administrative tasks related to their departmental functional responsibilities
- Supporting new employees with a complete recruitment and boarding experience from interview to commencement utilising BAE tools and processes
- Coordinating and facilitating group interview including room bookings and set up/providing nametags/tea, coffee, escorting around site
- Ensure all mandated training has been booked including enrolments, rooms and materials
- Booking of staff travel including assisting with per diems and credit card acquittals
- Attendance at meetings and minute taking
- Adhoc admin support as required
- Update/produce Organisation charts, PowerPoint presentations and reports using BAE templates
- Maintain confidentiality
- Assist with special administration projects as required
- Raising staff requisition requests

About you

**As an ideal applicant for this opportunity, you'll have**:

- Excellent communication skills required, both written and verbal
- Team orientated with the ability to work with a variety of people
- Motivated self-starter with excellent time management skills
- High attention to detail
- Organisational and problem-solving skills
- An ability to work and liaise effectively with internal and external stakeholders at all levels
- Flexible with a can do attitude
- Computer literacy with strong knowledge of MS Suite along with SharePoint & Oracle (desirable)
- Hold current Baseline Security Clearance (desirable)
- Previous experience in a similar role

As Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain appropriate clearance.

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