Personal Assistant to The Heads of College

7 days ago

Coomera, Australia Brisbane Catholic Education Full time

**Estimated start date**:May 2024

**Position tenure**: Continuing

**Weeks worked**:School term weeks only (holidays unpaid)

**Total Paid Hours (per week) & days required**:38 hours per week, Monday to Friday

**Salary level, range or hourly rate**: School Officer Level 4 - $34.86 per hour (School Salary Scale)/(Services Salary Scale)

**Employment conditions**: Diocesan Catholic Education Employing Authorities in Queensland Single Interest Agreement

**About our school**:St Josephs College Coomera is a Brisbane Catholic Education master planned co-educational College that opened in January 2019. Our first Seniors will graduate in 2024. The College is located in Coomera on the Northern Gold Coast, 40 minutes south of the Brisbane CBD.
St Joseph’s College, and its staff, are committed to the creation of an authentic Catholic community centered on learning growth and the encouragement, excellence and development of each childs character, intellect and spirit.
Our College community is focused on nurturing the “St Joseph’s Graduate”. This concept is a clearly articulated statement that outlines our intention in educating young people in a Catholic school in the Josephite tradition. Our education is dynamic and shaped by the leadership and action of St Mary of the Cross MacKillop, a woman of courage, faith and an irrepressible desire to change the lives and journey of the children. **Explore **our school website** to learn more about us.**

**About the role - **We are seeking a motivated and enthusiastic professional to join our administration team.
The Personal Assistant to the Heads of College - Primary and Secondary will work in close partnership with the Heads of College and the College Leadership Team, and as such the successful applicant will demonstrate outstanding levels of professionalism and discretion.
Under the direct supervision of the Principal, duties will include, but are not limited to:

- Provide high quality administrative support to the Heads of College including correspondence, agendas for meetings, presentations, data collation.
- From verbal or rough handwritten instructions, answer correspondence, prepare papers, briefing notes or other written material.
- Calendar management for the Heads of College - act as the first point of contact for arranging appointments, making meeting and interview schedules.
- Create and maintain an updated staff contact list for both Primary and Secondary Campus.
- Perform general administration duties which includes monitoring telephone calls, establishing and/or maintaining working filing systems and hospitality for guests and visitors.
- Support College Leadership Team in the co-ordination of staff and visitor gifts as appropriate.
- Work collaboratively with the College Leadership Team to support significant college events such as Evening of Excellence (awards evening).

**About you**:

- The successful applicant will be able to demonstrate outstanding communication skills; a positive disposition and a genuine desire to work in partnership with College staff, students and families.
- Advanced ability to use Microsoft packages including Word, Excel, Publisher, Outlook, etc.
- Advanced ability to use other College specific software including eMinerva, General Access, College and BCE portals.
- Advanced level of knowledge of College operations to ensure accurate advice to enquiries from the community.
- Maintain accurate, accessible filing systems to ensure efficient delivery of information.
- Incorporate use of scanning systems.

To be eligible to be considered for this role you will:

- hold a Paid Employee Positive Notice Blue Card prior to commencement;
- be eligible to work in Australia for the duration of the appointment; and
- have a commitment to and understanding of the ethos and traditions of Catholic Education.
- Everyone at Brisbane Catholic Education models and fosters a _commitment to the safeguarding of children_ and promotes a culture where _**_student protection is everyone’s responsibility_**_. Successful applicants will complete requisite _Working With Children (WWC)_ pre-employment screening, in accordance with legislation, prior to appointment._

**Contact**: Jane Lawrie

**Contact number**: 07 5670 5500

**Closing date: 13 May 2024

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