Executive Assistant

4 days ago

Melbourne, Australia Culture Amp Full time

**Join us on our mission to make a better world of work.**

Culture Amp is the world’s leading employee experience platform, revolutionizing how 25 million employees across more than 6,500 companies create a better world of work. Culture Amp empowers companies of all sizes and industries to transform employee engagement, drive performance management, and develop high-performing teams. Powered by people science and the most comprehensive employee dataset in the world, the most innovative companies including Canva, On, Asana, Dolby, McDonalds and Nasdaq depend on Culture Amp every day.

Culture Amp is backed by leading venture capital funds and has offices in the US, UK, Germany and Australia. Culture Amp has been recognized as one of the world’s top private cloud companies by Forbes and most innovative companies by Fast Company.

**About the role**:
As our Executive Assistant to the CEO and CFOO, you’ll be the go-to person ensuring our executive leaders can focus on what matters most. From managing schedules and logistics to keeping projects on track, you’ll play a critical role in keeping everything running smoothly and efficiently.

You’ll work closely with the CEO and CFOO as a trusted partner, providing seamless coordination and ensuring priorities are effectively managed. This is a fast-paced and dynamic role, perfect for someone who is proactive, organized, and confident navigating the complexities of working across global time zones. With no two days the same, you’ll anticipate needs and tackle challenges with ease.

This role is based in **Melbourne**.

**What you’ll do day to day**:

- **Calendar Management**: Proactively manage complex schedules, balancing high-priority meetings and travel while protecting focus time. Maintain a forward looking approach, and conduct quarterly calendar reviews to optimize efficiency and alignment with priorities.
- **Meeting Prep**: Support leadership meetings by organizing agendas, pre-reads, and briefing presenters to ensure discussions are well-prepared and high-quality outcomes are achieved. Track action items and follow-ups to ensure commitments are delivered.
- **Travel Coordination**: Plan and manage domestic and international travel end to end, including all logistics, itineraries and documentation.
- **Expense Management**: Own the expense process for the CEO and CFOO, ensuring timely and accurate submissions that adhere to company policies.
- **Inbox and Task Coordination**:Manage the CEO and CFOO’s inbox and tasks, prioritizing key items and maintaining a system to address requests efficiently and effectively.
- **Comms**:Act as the main contact for internal and external communications, ensuring the right information gets to and from the CEO and CFOO at the right time
- **Operations**: Contribute to shaping and managing the company’s operating cadence, from team offsites to board meetings and logistics.
- **Stakeholder Engagement**: Build strong relationships across the business and with our Board, ensuring the CEO and CFOO are connected to the right people and teams to support decision making and enable success.

**What makes you a great fit**:

- You’ve supported C-suite leaders in a fast-paced, global environment and are skilled at managing competing priorities.
- You have experience coordinating across multiple time zones and managing complex schedules for global teams.
- You’re a natural at staying organized, with sharp attention to detail and the ability to keep things moving.
- You’re proactive and solutions-oriented, anticipating needs and addressing challenges before they arise.
- You’re confident planning travel and managing logistics for executive-level events and offsites.
- You’re great at building relationships, keeping communication open, and collaborating with stakeholders at all levels.
- You’re adept with tools like Google Workspace and Slack, and comfortable creating, refining, and maintaining workflows, spreadsheets, and presentations to support business needs.

We believe that our employees are the heartbeat of our success. We're committed to fostering a work environment that truly cares for and develops its people, and creates lasting positive impact. In addition to providing a competitive compensation package, some of the key benefits we offer are:

- Employee Share Options Program: We empower you to be an owner in Culture Amp and share in our success
- Programs, coaching, and budgets to help you thrive personally and professionally
- Access to external providers for mental wellbeing and coaching support to sustain the wellbeing, safety and development of our people
- Monthly Camper Life Allowance: An automatic allowance paid out each month with your pay - you can spend it however you like to help improve your experience and life outside work
- Team budgets dedicated to team building activities and connection
- Intentional quarterly wellbeing pauses: A quarterly company-wide shutdown day in each region to to collectively pause, rese

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