Administrator

3 weeks ago

Bundoora, Australia Bolton Clarke Full time

Full Time Permanent role covering the Northern region
- Hourly rate + 11% Super + $18,550 salary packaging
- Free parking available onsite

An exciting opportunity is available for an experienced Administrator to join the team at Bolton Clarke on a permanent basis in our Northern Office based in Bundoora

The role of the administrator is to provide quality support and assistance to a variety of stakeholders, to process client documentation and action internal and external customer enquiries through the provision of a high level of customer service.

**What We Can Offer**
- $15,900 Salary packaging + $2,650 meal and entertainment allowance
- Career progression and development opportunities
- A very supportive, flexible, and positive team culture
- Employee Assistance Program
- Health Insurance discounts with Medibank
- Gym and Wellbeing benefits
- Employee referral program - earn $$ for referring your friends and family
- Free Flu Vaccinations
- Discount on selected car dealerships
- Travel and Flight benefits

**Your Role**:

- Provide a wide range of administrative support services to the Victorian Operations team
- Undertake day-to-day entry in systems ensuring the recording of all transactions meet organisation standards and are carried out in a timely manner.
- Maintain Victorian Operations Region records in accordance with organisation policies, guidelines and procedures.
- Field incoming telephone calls and liaise with field staff using technology as appropriate.
- Ensure that office, medical and equipment supplies are appropriately maintained and ordered in line with organisation policies, guidelines and procedures.
- Deliver supplies and equipment between the Victorian Operations Region office and the local area teams.
- Prepare and distribute client referrals and process client discharge documentation.
- Liaise with Information Services regarding operational issues with technology, i.e. mobile phones, laptop computers.
- In collaboration with the Office Manager, coordinate and facilitate fleet vehicle allocations, changeovers, servicing, replacement and maintenance.
- Provide financial administrative support including accounts payable activities, petty cash and supply ordered, ensuring processes are in accordance with organisation policies, guidelines and procedures.
- Provide administrative support to people processes including recruitment activities, orientation and payroll enquiries, ensuring processes are in accordance with organisation policies, guidelines and procedures.
- Ensure effective communication flow between direct care and management staff, the Customer Service centre, other Departments and Divisions.

**What do we need from you?**
- Certificate III or IV in Office Administration (or equivalent experience)
- Demonstrated experience in administrative procedures, including petty cash and accounts payable.
- Demonstrated experience with Microsoft Office Suite (Outlook, Word, Excel) to the intermediate level or higher.
- Demonstrated ability to quickly learn and navigate new systems/programs (essential).
- Excellent interpersonal and communication skills - written and verbal.
- Demonstrated excellent organisation and time management skills.
- Well-developed problem solving skills

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