Administrator

2 weeks ago

Bundoora, Victoria, Australia Bolton Clarke Full time
Full Time Permanent role covering the Northern region

  • Hourly rate + 11% Super + $18,550 salary packaging
  • Free parking available onsite
An exciting opportunity is available for an experienced Administrator to join the team at Bolton Clarke on a permanent basis in our Northern Office based in Bundoora


The role of the administrator is to provide quality support and assistance to a variety of stakeholders, to process client documentation and action internal and external customer enquiries through the provision of a high level of customer service.


What We Can Offer
- $15,900 Salary packaging + $2,650 meal and entertainment allowance

  • Career progression and development opportunities
  • A very supportive, flexible, and positive team culture
  • Employee Assistance Program
  • Health Insurance discounts with Medibank
  • Gym and Wellbeing benefits
  • Employee referral program earn $$ for referring your friends and family
  • Free Flu Vaccinations
  • Discount on selected car dealerships
  • Travel and Flight benefits

Your Role:

  • Provide a wide range of administrative support services to the Victorian Operations team
  • Undertake daytoday entry in systems ensuring the recording of all transactions meet organisation standards and are carried out in a timely manner.
  • Maintain Victorian Operations Region records in accordance with organisation policies, guidelines and procedures.
  • Field incoming telephone calls and liaise with field staff using technology as appropriate.
  • Ensure that office, medical and equipment supplies are appropriately maintained and ordered in line with organisation policies, guidelines and procedures.
  • Deliver supplies and equipment between the Victorian Operations Region office and the local area teams.
  • Prepare and distribute client referrals and process client discharge documentation.
  • Liaise with Information Services regarding operational issues with technology, i.e. mobile phones, laptop computers.
  • In collaboration with the Office Manager, coordinate and facilitate fleet vehicle allocations, changeovers, servicing, replacement and maintenance.
  • Provide financial administrative support including accounts payable activities, petty cash and supply ordered, ensuring processes are in accordance with organisation policies, guidelines and procedures.
  • Provide administrative support to people processes including recruitment activities, orientation and payroll enquiries, ensuring processes are in accordance with organisation policies, guidelines and procedures.
  • Ensure effective communication flow between direct care and management staff, the Customer Service centre, other Departments and Divisions.

What do we need from you?

  • Certificate III or IV in Office Administration (or equivalent experience)
  • Demonstrated experience in administrative procedures, including petty cash and accounts payable.
  • Demonstrated experience with Microsoft Office Suite (Outlook, Word, Excel) to the intermediate level or higher.
  • Demonstrated ability to quickly learn and navigate new systems/programs (essential).
  • Excellent interpersonal and communication skills written and verbal.
  • Demonstrated excellent organisation and time management skills.
  • Welldeveloped problem solving skills

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