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Admin Assistant

2 months ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Eastern Metropolitan

Job type: Full time / From 18/03/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Education and Training

Reference: 1404419

**Selection Criteria**:
**SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

**SC2** Demonstrated capacity to work and collaborate with others in a team environment.

**SC3** Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the position.

**SC5** Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

**SC6** A commitment to professional learning and growth for both self and others.

**Role**:
Key Responsibilities:

- 1. Provide administrative support to our new school building opening in Term 2 2024- Assisting with booking camps/excursions/activities
- Printing student awards and certificates
- Setting up and supporting the running of exams including liaising with exam coordinator and exam supervisors and co ordinating year 11-12 examinations
- Maintain accurate senior school attendance records and producing fortnightly reports for Year Level Leaders.
- Provide admin support to the principal class and teaching, focussing on the needs of our student cohort in the new building.
- 2. Manage sub-school reception within the new building, ensuring a professional and welcoming environment for all visitors.- 3. Provide administrative support to the principal class and teaching staff, focusing on the needs of our student cohort in the new building.- 4. Assist the Career and Pathways Manager with career-related administration and events, such as Work Experience and VET programs, and events onsite.- 5. Assist with VASS administration, including data entry, document distribution, and maintaining accuracy of records.- 6. First Aid as required.- 7. Undertake additional duties as assigned by the Principal or Business Manager.Qualifications and Skills:

- Previous experience in an administrative support role, preferably within an educational setting.
- Proficiency in Microsoft Office Suite and experience with school management software (e.g., CASES21, Compass, VASS) is highly desirable but not essential.
- Strong organisational and time management skills, with the ability to prioritise tasks effectively.
- Excellent communication skills, both written and verbal, with the ability to interact professionally with diverse stakeholders.
- Attention to detail and accuracy in data entry and record keeping.
- Ability to work independently and collaboratively
- Flexibility and adaptability to handle multiple tasks and deadlines.
- A positive attitude and a commitment to providing excellent customer service to all stakeholders.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
**Location Profile**:
Auburn High School¿s vision is underpinned by the motto 'Thinking Beyond¿ with the vital aim of aspirational and achieving high-quality student outcomes. Our values - DARE - are represented by Diversity, Aspiration, Respect, and Excellence and are lived, seen and heard each day as students and staff interact and collaborate proactively. These values are also rewarded and acknowledged in assemblies, house events, extra-curricular offerings. There is a burgeoning House system in place, and our embedded student voice and agency program enriches classroom practice. Surveys, teach the teacher sessions, and student forums provide feedback on classroom learning to teachers who then enrich their practice to maximise student outcomes. Auburn High School focuses on excellence across all areas, including a broad range of Arts, Technology, STEM, HPE and Instrumental music. A wide range of sports and extracurricular activities are offered, providing leadership opportunities for students awarding recognition.

Auburn High School offers a un

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