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Administrative Assistant

3 months ago

Collingwood, Australia Melbourne Polytechnic Full time

**POSITION NUMBER**

3846
- **DEPARTMENT**

Bridging and Prepatory
- **ROLE TYPE**

Non-teaching
- **JOB TYPE**

Part time
- **CONTRACT**

Fixed term
- **LOCATION**

Collingwood
- **APPLICATIONS CLOSE**

10 June 2024**ADMINISTRATIVE ASSISTANT**:

- **Annual Salary PACCT 3 $56,788 - $61,320**:

- **Melbourne Polytechnic offer Flexible Working, this role is based out of our Heidelberg Campus. We are close to public transport and provide secure onsite parking, onsite Café and local shopping centre a short drive away**

**About the Organisation**:
Melbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus. delivered by teachers with real-world experience and expertise.

At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities. Our teachers are passionate and established in their professions and look guide students in theirs. We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.

**About the Role**:
The purpose of this position is to work as part of the Directorate administration team, provide high level administrative support to BPS programs and to the Auslan program administrator, working in a flexible and collegiate manner to ensure that the institutes policies and procedures are followed, efficient and effective student administration is provided and dealings with employees and the public is professionally undertaken.

Work as part of a team and independently that provides administrative support to BPS courses.

**Duties**:

- Assist in the administration of the Student Life Cycle within the Foundation Directorate, including managing trainees and employer inquiries, Auslan interpreter booking management, enrolments, amendments, completions, and other student administrative requirements.
- Provide proficient use of software such as Outlook, Microsoft Office Suite, SharePoint, CELCAT, and the Student Management System (STRATA), and assist with ad hoc room bookings.
- Provide secretarial, administrative, and reception duties, and assist in maintaining quality and information systems relevant to the operational needs of the Foundation Directorate and BPS team.
- Communicate effectively with prospective and current students to provide course information, advice, and enrolment support.
- Provide high-level administrative support to BPS programs, including correspondence, meeting administration, event hosting support, resource and database maintenance, reporting, and assistance with purchasing orders.

For a full list of key responsibilities and duties, please view the **position description**.

**Skills and Experience Required**:

- Appropriate vocational or other qualifications and/or extensive experience in administrative support roles.
- Demonstrated high standard of administrative and organizational skills, including skills in document presentation, database maintenance using Microsoft software particularly Word and Excel, filing, and administrative systems maintenance.
- Experience in or ability to undertake proficient use of systems relating to the student life cycle and apprenticeship data if appropriate.
- Demonstrated ability, commitment, and attitude to the provision of high-level interpersonal skills to enable effective communication and liaison with internal and external stakeholders.
- Ability to use tact, diplomacy, and capacity to maintain confidentiality.
- Demonstrated ability to work effectively both independently and as part of a team.
- Demonstrated knowledge and commitment to Occupational Health and Safety, Anti-Discrimination, Quality Assurance, and Continuous improvement.
- Current Working with Children Check (Employee) - mandatory.
- Current National Police Check - mandatory.

**How to Apply**:

- Current CV
- Cover Letter (Please ensure that you address the Key Selection Criteria outlined in the **position description**)

A National Police Check is required for the successful applicant.

**Recruitment Agencies**:
Please be aware for us to engage with you, we require internal pre-approval and you must be on the State Purchasing Contract (for Victorian government common use goods and services). We will engage with you and your agency once we have the approvals.

**Diversity and Inclusion**:

- Melbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm._