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Personal Assistant

6 months ago

Melbourne, Australia URBIS Full time

**Who we are**:
Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.
We pride ourselves on empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, a generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs, extensive training opportunities and much more.
Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA).
Urbis shaping Futures your way

**The Opportunity**:
A fantastic opportunity has arisen for a self-motivated individual you will provide high quality, C level support to the Group Director, People & Culture & Group Director, Technology & Digital within our Melbourne office.
We are looking for someone with experience and understanding of the need to always maintain confidentiality and privacy of information and has the ability to manage conflicting priorities and deadlines, whilst maintaining a calm and professional demeanour. As a key point of contact to many of the company's Executive Team, a strong professional image is required.

**You will**:
If you are a self-starter, with the right combination of talent, energy and a commitment to excellence, to provide high quality support.
- Completing expense management including data input of expenses and reimbursements and the reconciliation of credit card invoices and reports.
- Conduct research, prepare and analyse information as required.
- Help project manage/coordination activities as required.
- Identify process improvement opportunities and provide recommendations.
- Coordinate regular internal communications, presentations and staff/Director updates.

**About You**:
This position would suit someone who has a minimum of 5 years' experience in a similar role, supporting a number of leaders with a combination of the following competencies:

- Completion of a secretarial studies/business administration course and/or equivalent experience.
- Certificate Ill in Business Administration or equivalent
- Experience in a similar role supporting multiple people, managing conflicting deadlines.
- Intermediate level (minimum) knowledge and use of Microsoft Office suite of products (Word, Teams, Sharepoint, Excel (analysis) and particularly PowerPoint)
- Advanced spelling and grammar
- Attentive, attention to detail and lateral thinking is a must in this key position for the team.
- Clear, concise and confident communicator, and able to manage expectations and priorities of clients.

Why Urbis?
Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA). The WGEA citation is designed to formally encourage, recognise and promote active commitment to achieving gender equality in Australian workplaces. This citation is the gold standard certification for employers who are committed to making positive, measurable improvements towards gender equality and only held by 129 organisations nationally.
Urbis is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.
How to Apply?
Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.