Workplace Coordinator

8 months ago

Brisbane, Australia Workday Full time

Your work days are brighter here.

At Workday, it all began with a conversation over breakfast. When our founders met at a sunny California diner, they came up with an idea to revolutionize the enterprise software market. And when we began to rise, one thing that really set us apart was our culture. A culture which was driven by our value of putting our people first. And ever since, the happiness, development, and contribution of every Workmate is central to who we are. Our Workmates believe a healthy employee-centric, collaborative culture is the essential mix of ingredients for success in business. That’s why we look after our people, communities and the planet while still being profitable. Feel encouraged to shine, however that manifests: you don’t need to hide who you are. You can feel the energy and the passion, it's what makes us unique. Inspired to make a brighter work day for all and transform with us to the next stage of our growth journey? Bring your brightest version of you and have a brighter work day here.

About the Team

Join our team and experience Workday

About the Role

Workday is looking for a Workplace Coordinator to join our growing team. This full time position will be based out of our brand-new Brisbane office and will report to our ANZ Area Manager.

We are looking for someone who is experienced, flexible, reliable, outgoing, professional, and has a positive work attitude.

It is important that everyone encounters friendly and professional service and that our offices run efficiently. Our objective is to keep the Workday culture consistent and equip employees with the resources needed to excel at their jobs.

As a Workplace Coordinator, you will be the owner of a few key aspects of Workday life:
Reception and Security- Duties include greeting visitors and maintaining visitor sign-in process. This will also include issuing temporary badges to employees, vendors, contractors, etc.- In addition, you will also assist employees with special requests and act as an employee relations liaison to provide helpful and accurate information to employees and visitors.

Meeting Coordination- You will be the main point of contact for all visits and meetings in the offices.- You will be required to ensure the offices are well maintained and presentable at all times; prepare welcome signs for visitors, maintain marquees, coordinate event catering, and provide administrative support to local senior management and to executive management when visiting the office.

Administrative and supply ordering- This role will be responsible for maintaining the common areas as well as ordering and stock maintenance for all kitchen and copy room supplies. You will also order signage for the office, including employee name plates for workstations.

Implementation of Workplace programs- To support Workday’s growth, the Workplace team implements new programs from time to time which may include safety and security procedures and enhanced amenities. With guidance from Workplace management you will be key in implementing new programs in the offices.

Mail systems- Handling of all incoming/outgoing mail will require sorting and delivering to employees or forwarding to corporate, as appropriate. You will also be required to prepare FedEx shipments as needed.

Vendor relations- Vendor relation knowledge will be necessary to oversee typical vendors including coffee/snacks, office supplies, confidential shredding, and plant maintenance. You will also be the liaison with property management on all building/site issues.

Occupancy use- You will monitor space utilization and assign workstations to new hires, and alert the Workplace manager if departments are running out of workstations in their areas.

Workplace Operations- Additional related requirements will include handling internal tickets for maintenance and other general requests for office repairs. This may involve overseeing moving of furniture, installation of keyboard trays, whiteboards, hanging pictures, etc.- You will act as the Coordinator for the Emergency Action Plan in the local office, including Life Safety.

IT knowledge- Liaison to IT to ensure office support needs are being met. Assistance may be required to perform on site IT tasks, with a remote agent.- Basic understanding of computer set-ups, hardware terminology, and simple network diagnosis will be necessary.

About You

Skills/Requirements
- Competent in MS Office - Outlook, MS Word, MS Excel and MS PowerPoint
- Attention to detail and accuracy
- Ability to manage time, work independently and see projects through completion
- Ability to take on new tasks and technology quickly
- Good communication skills and professional presence
- Willingness and ability to adapt to the rapid business and organizational changes that accompany a high-growth environment.

The Workday Experience is the combination of everything that′s unique about Workday: our culture, our core values, our company meetings, our re

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