Admin Assistant

1 month ago

Melbourne, Australia Education and Training Full time

Location: Melbourne | Eastern Metropolitan

Job type: Part time / From 24/04/2023 - 23/06/2023

Organisation: Education and Training

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1338058

**Selection Criteria**:
**SC1** Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

**SC2** Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

**SC3** Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

**SC4** Capacity to work cooperatively with a range of people including teachers, education support, students and parents.

**SC5** A commitment to professional learning and growth.

**Role**:
[Attendance requirement for this position]

Undertakes routine tasks that are usually carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.

Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices. Deviation from established procedures will require reference to others for guidance and direction. Assistance is readily available when problems arise. An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.

Does not carry responsibility for the work of others. More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Qualification requirements do not operate at range 1. Certification requirements may be required to legally perform specific tasks - e.g. driver's licence, first aid, safe food handling.

**Responsibilities**:

- Undertake clerical and keyboard duties in support of the school administration function.
- Provide document preparation support.
- Maintain, enter and retrieve data from the schools computer system.
- Perform reception duties, including the screening of visitors to the school, and arrange interviews as required.
- Prepare straightforward correspondence according to school procedures (e.g. sending out form letters).
- Prepare inventories, requisitions and uncomplicated documents.
- Maintain and update basic written records.
- Obtain basic data or factual information from given sources, e.g. books, reports, manuals, catalogues, tables, forms, etc.
- Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing.
- Make less complex routine entries in records, e.g. stock movement; file movement, accounts, leave.
- Make appointments and maintain diary records.
- Select and use equipment in accordance with school procedures and manufacturer's instructions.
- Receive enrolment documentation and record data.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
**DET Values**:
For positions in special settings, a person is not eligible for employment unless they meet the vaccination requirements on commencement in the position.

**Location Profile**:
Gladesville Primary School, located in Kilsyth Victoria, is modern in its approach to educating our students. We offer a community environment where every child is equal, valued and supported. We pride ourselves on our commitment and reputation for forming, encouraging, nurturing and maintaining strong family partnerships where you are actively involved in your child’s learning. Our flexible curriculum allows and supports children to develop at their own pace and feel a sense of pride and enjoyment in their learning. We provide our students with diverse opportunities to reach their full potential, inspiring the leader within each individual child. We believe all children can learn and develop self-confidence, self-esteem and self-discipline in a safe and supportive community.

Students are arranged into five classes. The school follows the Victorian Curriculum in the key learning areas. Sp

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