Admin Assistant

4 weeks ago

Melbourne, Australia Education Full time

Location: Melbourne | Eastern Metropolitan

Job type: Part time / From 22/05/2023 - 20/12/2023

Organisation: Education

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1341891

**Selection Criteria**:
SC1 Demonstrated experience and skills in coordinating a specific education support function.

SC2 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3 Demonstrated high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6 Demonstrated commitment to professional learning and growth for both self and others.

**Role**:
Attendance requirement for this position is 2 days per week

Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy. This may include the supervision and coordination of other education support class staff within the work area or educational program. Supervision and coordination would be limited to ensuring routine tasks are performed to required standards. Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1. Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time. The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
**Accounts and Admin Officer Position Description**

Success in this role will require some experience in working with DET procedures and software. The role will be expected to provide financial and administrative services in order to ensure effective, efficient and accurate financial operations of the school with the school’s Finance Manager. The role will require superior organisational skills and the ability to work independently on tasks with specific deadlines.

The Accounts & Admin Officer role encompasses the following tasks
- Working with the school Finance Manager as part of a collaborative team to strive for best practice in the school’s financial procedures.
- Actioning agreed upon processes to ensure the efficient invoicing and collection of all family payments. This will include
- Monitoring statements for late payments and other irregularities
- Monitoring the adjustments associated with split billing and CSEF
- Ensuring cash and electronic receipting is undertaken according to DET guidelines.
- Assist with and carry out accounts payable processes as required.
- Providing support and guidance to wider school community as required.
- Daily office administration tasks as undertaken by all members of the team.
- Undertaking relevant professional development as required.
- Other relevant duties as allocated.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
The Department values diversity and is committed to workforce diversity and equal opportunity in schools and all education workplaces. The Department recognises that t

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