Manager Administration Services for The Chief

1 week ago

Blackburn, Australia The Salvation Army Full time

Number of Positions Available:

1

- Start your career with The Salvation Army today

- We are looking for compassionate people who share our mission and values, if you have the passion and drive to commit yourself to a challenging and rewarding role; we invite you to review our current vacancies.

- ABOUT US

- The Salvation Army is one of Australia’s largest and most-loved charities, helping thousands of Australians every year find hope in the midst of all kinds of personal hardship. The Salvation Army offers the opportunity to use your professional skills and expertise to make a real difference in the lives of people who need help most.
We have an exciting opportunity for a tech savvy Executive Assistant based in Blackburn on a full-time basis. Reporting to the Chief Secretary (CEO equivalent) the role is responsible for providing a full range of executive support and requires a high level of confidentiality, professionalism, and stakeholder engagement.

ABOUT THE ROLE

The role would be best suited to a proactive, intuitive, experienced Executive Assistant who operates with urgency, efficiency and decisiveness.

Operating in an organised and expeditious manner within compressed deadlines, the key focus includes:

- Managing the fortnightly Executive Mission Committee meetings. This includes sending out invitations and organising the agenda and preparing the minutes in a concise manner.
- Liaising and coordinating with internal and external stakeholders regarding requests and matters for action, referral, or response.
- Developing a range of reports, documents, presentations, agendas and minute taking.
- Arranging conferences, meetings and catering.
- Ensuring sound document control and record management of key information is maintained via filing and retrieval systems.
- Managing administrative processes such as expenses, booking travel/accommodation and submitting IT and facilities requests.

ABOUT YOU

To be successful in this role, you will proven professional experience supporting senior leadership roles, and an ability to stay one step ahead of the workflow. While not essential, an understanding of the tenets of The Salvation Army or prior working history in a faith-based oreganisation would be favourable.

To be successful in the role you will have:

- A Business qualification such as Certificate IV or Diploma in Business Administration desirable.
- Excellent interpersonal communication skills, with the ability to build and maintain positive stakeholder relationships at the Executive level.
- Strong technically capability with advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint) and cloud-based services (OneDrive, Teams and SharePoint).
- Excellent time management and ability to work on numerous tasks with multiple stakeholders simultaneously.
- Ability to work decisively under pressure with a sense of urgency.
- Strong attention to detail.
- Ability to work autonomously.

**BENEFITS**:
In return we offer eligible employees real and meaningful benefits such as;
- NFP salary packaging ($15,900 tax free) plus meals and entertainment benefits ($2,650);
- Paid parental leave;
- Financial, retail and lifestyle discounts and benefits;
- Employee Assistance Program - Independent confidential counselling service;
- Opportunity for career development;
- An inclusive culture of dedicated, passionate and professional team members;
- Positively supporting and impacting the lives of others through your career contribution.

HOW TO APPLY
- The Salvation Army is an Equal Opportunity Employer who provides an inclusive work environment and embraces the diverse talent of its people. _
- We value people of all cultures, languages, capacities, sexual orientations, gender identities and/or expressions. W_
- The Salvation Army is a child safe organisation and is committed to protecting children and young people from harm. All child facing roles will require the successful completion of a Working with Children Check. Applicants for all roles require a mandatory National Police Check._
- We value Integrity, Compassion, Respect, Diversity, and Collaboration_

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