Executive Assistant to The Assistant Secretary

2 weeks ago

Melbourne, Australia Australian Council of Trade Unions (ACTU) Full time

Full time 12-month fixed term contract working with the peak body for the Australian union movement, advancing and defending workers’ rights, supporting an ACTU Assistant Secretary and the Workers’ Capital team.
- The ACTU is an organisation that respects cultural and social diversity within the workforce and the community. Women, Aboriginal and Torres Strait Islander people and people of colour are especially encouraged to apply.
- The role is based in Melbourne.

**Our organisation**

The Australian Council of Trade Unions (ACTU) is the peak union body representing almost 2 million workers and their families.Since our creation in 1927, the ACTU has spearheaded some of the most fundamental workplace struggles in Australia’s history.

The ACTU’s role as a peak body is to encourage workers to join their union, be a national voice for our movement, and advance and defend workers’ rights by co-ordinating union campaigns, representing workers at a range of government and non-government forums and to provide industrial, policy and other support to our affiliates.

**The role**

The Executive Assistant to the Assistant Secretary - Centre for Workers’ Capital provides advanced administrative and project support to an ACTU Assistant Secretary as well as the Centre for Workers’ Capital team members. This position requires knowledge of the ACTU and its affiliated unions, an awareness of Superannuation organisations and an advanced capacity to provide support and assistance to the Assistant Secretary as well as the Centre for Workers’ Capital team members.

**Key responsibilities**
- Provide advanced administrative and project support to the Assistant Secretary of the Australian Council of Trade Unions as well as the Centre for Workers’ Capital team.
- High level management of the diary and coordination of meeting schedules for the Assistant Secretary of the ACTU.
- Event support for Congress 2024.
- Prepare meeting documentation, including briefing notes, agendas and minutes.
- Manage incoming and outgoing correspondence and communications including proactively prioritising issues, drafting letters and systematically filing and storing electronic files.
- In collaboration with the Executive Support Lead, develop efficient and effective administrative support processes and procedures consistent with organisational structure and policies as part of a team.
- In collaboration with the Executive Support Lead and as required, assist in the organisation of events including booking of venues, sound systems, catering, tracking of attendees, production of invitations, meeting scheduling and other activities.
- Assist with, or undertake, research on specified projects as required.
- Organise interstate and overseas travel including the booking and confirmation of flights, accommodation, travel documentation, insurance cover and preparation of itineraries.
- In collaboration with the Executive Support Lead, assist with the maintenance of the database and associated documents relating to Centre for Workers’ Capital organisations, networks and members.
- Financial reconciliations on behalf of the Assistant Secretary.

**Key Selection Criteria**

Organisation skills: Ability to manage tasks, resources and time efficiently.

Communication skills: Effective verbal and written communication skills.

Problem solving skills: Capacity to analyse situations, find solutions and make sound decisions.

Technology proficient: Familiarity with relevant software, tools & systems such as Office 365.

Detail oriented: Meticulous handling of documentation and following of processes.

Interpersonal skills: Building and maintaining positive relationships within the team and stakeholders.

Adaptability: Willingness to embrace change and learn new skills.

Time Management: Ability to prioritise tasks and meet deadlines efficiently.

**Benefits**

**To apply**

**Closing date**

Applications for this role close on Friday 1st September.

**ACTU: Executive Assistant to the Assistant Secretary - Centre for Workers’ Capital**:
**Australian Council of Trade Unions**:
**Australian Council of Trade Unions**

**Job posted on**:August 23, 2023

**Applications close**:Friday 1st September

**Salary**:$93,959 - $100,154 dependent on skills and experience

**Supporting Documents**:PD Executive Assistant to the Assistant Secretary - Centre for Workers' Capital

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