Executive Assistant

5 months ago

Brisbane, Australia Tourism, Innovation and Sport Full time

**Your contribution**: Operating from within the Policy, Partnerships and Events branch of the Tourism Division you will: - Provide high level executive support to the General Manager by organising and prioritising workflows, monitoring correspondence, and providing administration support across the branch as required to ensure effective delivery of services. Provide high level executive support to the General Manager in tracking priority projects and coordinating branch performance reporting. Liaise across the branch to support outcomes and reporting in conjunction with the General Manager. As a member of the Tourism Division's administration team, assist with cross divisional administration projects, activities and tasks. Organise and provide proactive high level confidential executive support to the General Manager, with attention to detail and in a timely manner, including: co-ordinating calendar appointments, the daily flow of people and information in and out of the office, meeting packs, travel arrangements (flights, vehicle bookings and accommodation), travel packs, presentations, reports, and expenses claims and reconciliations. o Regularly reviewing the General Manager's diary, meeting and travel demands, and identifying possible issues which may impact on the General Manager's activities and rectify accordingly. o Booking fit for purpose meeting rooms, setting them up and escorting visitors if required. o Undertaking confidential research on matters and following through to ensure completion and accurate reporting to the General Manager.You will also: - Provide administrative support to the Branch to ensure efficient day-to-day operations in accordance with relevant legislation, policies and procedures and undertake projects as required by the General Manager. Create correspondence items for the General Manager and Directors, proactively monitor deadlines for correspondence across the Branch and liaise, negotiate and consult with Branch officers on behalf of the General Manager to ensure correspondence is completed in a timely manner. Assist in preparing and finalising documents, correspondence, presentations or reports as required. Consult with the Office of the Deputy Director-General regarding correspondence status and extension requests, and the review and improvement of correspondence work systems, procedures and guidelines. Assist in the co-ordination of specific activities in relation to organising and supporting events and visits, which may include: forums and workshops, regional site visits by staff, tourism investment attraction missions both inbound andoutbound and client visits and functions. Provide day to day IT support as required. Build and maintain strong working relationships with key stakeholders including staff of the Offices of the Deputy Director-General and Director-General, staff across the Branch and the remainder of the Tourism Division, the Tourism Division's Administration Team (of which you are a member) and the department's executive assistant/administration network of officers. Ensure enquiries from members of the public, industry, internal and external clients are responded to and recommend and/or determine appropriate action and follow through to ensure all customer enquiries are satisfactorily dealt with within efficient timeframes. Liaise with colleagues, customers, stakeholders, members of the public and other government departments in relation to the Tourism Division's activities.Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

  • Executive Assistant

    5 months ago

    Brisbane, Australia Eden Richie Recruitment Full time

    Eden Ritchie is seeking an Executive Assistant to provide high level executive support to the Assistant Director-General and Office of the Assistant Director-General. - 6 months - Brisbane CBD **As the Executive Assistant, your key responsibilities will include**: - Deliver high level of secretariat and administrative support services including executive...

  • Executive Assistant

    5 months ago

    Brisbane, Australia Queensland Police Service Full time

    This position is the Executive Assistant to the Assistant Commissioner, Road Policing and Regional Support Command, Queensland Police Service, located at Tank Street Brisbane. The key accountabilities of the role include - Provide high level professional secretarial services to the Assistant Commissioner / Executive Director (and other senior officers in the...

  • Executive Assistant

    5 months ago

    Brisbane, Australia Launch Recruitment Full time

    100% onsite role - based in Brisbane CBD - 9 month contract with a view to go permanent - Excellent daily rate on offer Are you an organised and detail-oriented professional seeking an exciting opportunity to support top-level executives? Our client is currently looking for a dynamic, immediately available Executive Assistant to join them on a 9 month...

  • Executive Assistant

    5 months ago

    Brisbane, Australia Eden Richie Recruitment Full time

    Eden Ritchie is seeking an **Executive Assistant** to provide high level confidential executive secretarial and administrative support, ensuring that high quality, fast and efficient assistance is available to the Assistant Director-General, Strategic Policy and Legal Services and more broadly the Directorate. The Executive Assistant will work under the...

  • Executive Assistant

    1 month ago

    Brisbane, Queensland, Australia KBH Solutions Full time

    Executive Assistant OpportunityWe are seeking an experienced Executive Assistant to join our team at KBH Solutions in East Brisbane. As an Executive Assistant, you will provide high-level administrative support to our Directors and Management team.Key Responsibilities:Manage and maintain executive schedules, ensuring seamless coordination and organization of...

  • Executive Assistant

    5 months ago

    Brisbane, Australia KordaMentha Full time

    Job Title Executive Assistant Job Location Brisbane Division Practice Management - Office Support Description - **Executive Assistant** Hours: 8.30 am to 5.00 pm (flexibility required) Reporting Relationships: Brisbane's Managing Partner (Performance Improvement), 2 Partners (Restructuring), 2 Executive Directors (Restructuring) and the wider Restructuring...

  • Executive Leader

    4 weeks ago

    Brisbane, Queensland, Australia Six Degrees Executive Full time

    About Our Client:Six Degrees Executive is proud to partner with a leading provider of high-quality polyurethane, industrial plastic, and rubber products to the mining industry. With a strong commitment to building lasting relationships with their team, suppliers, and customers, they have established a reputation as a trusted industry leader.Culture &...

  • Executive Leadership Position: Australian Operations Manager

    1 day ago

    Brisbane, Queensland, Australia Arete Executive Full time

    About the Role:We are seeking a seasoned operational leader to take charge of our Australian operations as an Operations Manager. This is a newly created leadership position resulting from continued growth and success.You will lead a capable and established multi-functional team of 15, driving the execution of robust strategies globally and managing global...

  • Executive Assistant

    5 months ago

    Brisbane, Australia KordaMentha Full time

    Job Location Brisbane Division Practice Management - Office Support Description - **Executive Assistant** Hours: 8.30 am to 5.00 pm (flexibility required) Reporting Relationships: Brisbane's Managing Partner (Performance Improvement), 2 Partners (Restructuring), 2 Executive Directors (Restructuring) and the wider Restructuring team **1. Objectives and...

  • Marketing Executive

    3 months ago

    Brisbane City, Australia Six Degrees Executive Full time

    Our client is at the forefront of retail and property innovation, shaping dynamic spaces where people shop, work, and play. With a diverse portfolio of properties and an extensive national reach, they are dedicated to creating exceptional experiences for customers and driving growth for their vast network of retail partners.  We are now looking for a...

  • Executive Assistant

    5 months ago

    Brisbane, Australia Children, Youth Justice and Multicultural Affairs Full time

    **As Executive Assistant, you will specifically**: - Provide confidential diary and executive support, including liaison with internal and external stakeholders to organise meetings and forums as needed by the Senior Executive Director. Manage all travel arrangements for the Senior Executive Director including coordination of external stakeholders...

  • Executive Assistant

    4 weeks ago

    Brisbane, Queensland, Australia Hudson Australia Full time

    Executive Assistant Opportunity at Hudson AustraliaHudson Australia is seeking a highly skilled and experienced Executive Assistant to support a senior executive at the APS5 level. The successful candidate will work on a Labour Hire contract and will be responsible for providing high-level administrative support to the executive team.The ideal candidate will...

  • Executive Assistant

    2 weeks ago

    Brisbane, Australia Hudson Australia Full time

    **Executive Assistant** **AO4 equivalent** **Location**: Brisbane CBD **Hours**:72.5 hours per fortnight **Salary**: $56.52/hour + Super **Contract type**:Temporary until 24th December 2024 - with potential for extension **About the Opportunity**: We are seeking a dedicated **Executive Assistant** to provide high-quality support to a senior executive in a...

  • Executive Assistant

    5 months ago

    Brisbane, Australia HAYS Full time

    Exciting job opportunity for an experienced Executive Assistant based in Murarrie **Your new company** Your new company is a well-known Pathology Practice who have been based in Queensland for over 90 years and are dedicated to meeting the needs of Queensland Doctors and their patients. The Queensland Head Office is looking for Executive Assistant to join...

  • Executive Assistant

    2 months ago

    Brisbane, Australia Hudson Australia Full time

    This pay rate is inclusive of mandatory 25% casual loading Hudson are working with a Federal Agency to find an Executive Assistant at the APS4 level to work on a NOG contract. Looking for people who are confident in their work and can work under demanding deadlines Brisbane location - can be remote APS4 APS4 Executive Assistant APS experience is...

  • Executive Assistant

    5 months ago

    Brisbane, Australia Perigon Group Full time

    8 Week Temp Assignement - Working from home Flexibility - Competitive Hourly Rate **The Role**: Our client is seeking an Executive Assistant who will play a pivotal role in providing comprehensive support to the CEO of this organisation, as well as assisting the broader executive team when necessary. This position is instrumental in ensuring the smooth...

  • Executive Assistant

    7 months ago

    Brisbane, Australia Aveva Full time

    AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life - such as energy, infrastructure, chemicals and minerals - safely, efficiently and more sustainably. We’re the first software business in the world to have our sustainability targets validated by the SBTi, and...

  • Executive Assistant

    5 months ago

    Brisbane, Australia Eden Richie Recruitment Full time

    Eden Ritchie is seeking an **Executive Assistant** who will be part of the Executive Support Team that provides Administration support to the Deputy Director General in the Department. - **5 month contract**: - **Brisbane CBD location** **As the Executive Assistant, your key responsibilities will include**: - Provide high level, confidential secretarial...

  • Executive Assistant

    4 weeks ago

    Brisbane, Queensland, Australia KBH Solutions Full time

    Key Responsibilities: * Provide administrative support to Directors and Management as required * Manage and maintain executive schedules * Handle confidential information with discretion and professionalism * Prepare and edit correspondence, reports, and presentations * Coordinate and organize meetings, including preparing agendas and taking minutes * Act...

  • Executive Assistant

    4 weeks ago

    Brisbane, Queensland, Australia Hudson Australia Full time

    Executive Assistant OpportunityHudson Australia is working with a Federal Agency to find an Executive Assistant at the APS5 level to work on a Labour Hire contract.We are seeking a highly organized and proactive individual who can provide high-level administrative support to the Executive Officer and Deputy Commissioner, Corporate.The successful candidate...