Executive Assistant

6 months ago

Brisbane, Australia Tourism, Innovation and Sport Full time

**Your contribution**: Operating from within the Policy, Partnerships and Events branch of the Tourism Division you will: - Provide high level executive support to the General Manager by organising and prioritising workflows, monitoring correspondence, and providing administration support across the branch as required to ensure effective delivery of services. Provide high level executive support to the General Manager in tracking priority projects and coordinating branch performance reporting. Liaise across the branch to support outcomes and reporting in conjunction with the General Manager. As a member of the Tourism Division's administration team, assist with cross divisional administration projects, activities and tasks. Organise and provide proactive high level confidential executive support to the General Manager, with attention to detail and in a timely manner, including: co-ordinating calendar appointments, the daily flow of people and information in and out of the office, meeting packs, travel arrangements (flights, vehicle bookings and accommodation), travel packs, presentations, reports, and expenses claims and reconciliations. o Regularly reviewing the General Manager's diary, meeting and travel demands, and identifying possible issues which may impact on the General Manager's activities and rectify accordingly. o Booking fit for purpose meeting rooms, setting them up and escorting visitors if required. o Undertaking confidential research on matters and following through to ensure completion and accurate reporting to the General Manager.You will also: - Provide administrative support to the Branch to ensure efficient day-to-day operations in accordance with relevant legislation, policies and procedures and undertake projects as required by the General Manager. Create correspondence items for the General Manager and Directors, proactively monitor deadlines for correspondence across the Branch and liaise, negotiate and consult with Branch officers on behalf of the General Manager to ensure correspondence is completed in a timely manner. Assist in preparing and finalising documents, correspondence, presentations or reports as required. Consult with the Office of the Deputy Director-General regarding correspondence status and extension requests, and the review and improvement of correspondence work systems, procedures and guidelines. Assist in the co-ordination of specific activities in relation to organising and supporting events and visits, which may include: forums and workshops, regional site visits by staff, tourism investment attraction missions both inbound andoutbound and client visits and functions. Provide day to day IT support as required. Build and maintain strong working relationships with key stakeholders including staff of the Offices of the Deputy Director-General and Director-General, staff across the Branch and the remainder of the Tourism Division, the Tourism Division's Administration Team (of which you are a member) and the department's executive assistant/administration network of officers. Ensure enquiries from members of the public, industry, internal and external clients are responded to and recommend and/or determine appropriate action and follow through to ensure all customer enquiries are satisfactorily dealt with within efficient timeframes. Liaise with colleagues, customers, stakeholders, members of the public and other government departments in relation to the Tourism Division's activities.Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

  • Executive Assistant

    7 months ago

    Brisbane, Australia Queensland Police Service Full time

    This position is the Executive Assistant to the Assistant Commissioner, Road Policing and Regional Support Command, Queensland Police Service, located at Tank Street Brisbane. The key accountabilities of the role include - Provide high level professional secretarial services to the Assistant Commissioner / Executive Director (and other senior officers in the...

  • Executive Assistant

    7 months ago

    Brisbane, Australia Launch Recruitment Full time

    100% onsite role - based in Brisbane CBD - 9 month contract with a view to go permanent - Excellent daily rate on offer Are you an organised and detail-oriented professional seeking an exciting opportunity to support top-level executives? Our client is currently looking for a dynamic, immediately available Executive Assistant to join them on a 9 month...

  • Executive Assistant

    7 months ago

    Brisbane, Australia Eden Richie Recruitment Full time

    Eden Ritchie is seeking an **Executive Assistant** to provide high level confidential executive secretarial and administrative support, ensuring that high quality, fast and efficient assistance is available to the Assistant Director-General, Strategic Policy and Legal Services and more broadly the Directorate. The Executive Assistant will work under the...

  • Executive Assistant

    3 weeks ago

    Brisbane, Australia Premise Holdings Full time

    **About the Role**: An opportunity has become available for an experienced **Executive Assistant**to join our team based in Brisbane. This position is vital in co‑ordinating the activities of a range of high level administrative and operational functions. Reporting to the Managing Director, you will provide executive support to the Executive Leadership...

  • Executive Assistant

    7 months ago

    Brisbane, Australia KordaMentha Full time

    Job Location Brisbane Division Practice Management - Office Support Description - **Executive Assistant** Hours: 8.30 am to 5.00 pm (flexibility required) Reporting Relationships: Brisbane's Managing Partner (Performance Improvement), 2 Partners (Restructuring), 2 Executive Directors (Restructuring) and the wider Restructuring team **1. Objectives and...

  • Executive Assistant

    6 months ago

    Brisbane, Australia Children, Youth Justice and Multicultural Affairs Full time

    **As Executive Assistant, you will specifically**: - Provide confidential diary and executive support, including liaison with internal and external stakeholders to organise meetings and forums as needed by the Senior Executive Director. Manage all travel arrangements for the Senior Executive Director including coordination of external stakeholders...

  • Executive Assistant

    2 months ago

    Brisbane, Australia Hudson Australia Full time

    **Executive Assistant** **AO4 equivalent** **Location**: Brisbane CBD **Hours**:72.5 hours per fortnight **Salary**: $56.52/hour + Super **Contract type**:Temporary until 24th December 2024 - with potential for extension **About the Opportunity**: We are seeking a dedicated **Executive Assistant** to provide high-quality support to a senior executive in a...

  • Executive Assistant

    3 months ago

    Brisbane, Australia Hudson Australia Full time

    This pay rate is inclusive of mandatory 25% casual loading Hudson are working with a Federal Agency to find an Executive Assistant at the APS4 level to work on a NOG contract. Looking for people who are confident in their work and can work under demanding deadlines Brisbane location - can be remote APS4 APS4 Executive Assistant APS experience is...

  • Executive Assistant

    6 months ago

    Brisbane, Australia Perigon Group Full time

    8 Week Temp Assignement - Working from home Flexibility - Competitive Hourly Rate **The Role**: Our client is seeking an Executive Assistant who will play a pivotal role in providing comprehensive support to the CEO of this organisation, as well as assisting the broader executive team when necessary. This position is instrumental in ensuring the smooth...

  • Executive Assistant

    8 months ago

    Brisbane, Australia Aveva Full time

    AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life - such as energy, infrastructure, chemicals and minerals - safely, efficiently and more sustainably. We’re the first software business in the world to have our sustainability targets validated by the SBTi, and...

  • Executive Assistant

    7 months ago

    Brisbane, Australia Eden Richie Recruitment Full time

    Eden Ritchie is seeking an **Executive Assistant** who will be part of the Executive Support Team that provides Administration support to the Deputy Director General in the Department. - **5 month contract**: - **Brisbane CBD location** **As the Executive Assistant, your key responsibilities will include**: - Provide high level, confidential secretarial...

  • Executive Assistant

    7 months ago

    Brisbane, Australia C3 Talent Full time

    Sort-term Temporary Assignment; Part-time - CBD based - Competitive Salary, $40 - $50/hr plus Superannuation Our client is a leading member-based association that delivers services to its members throughout Queensland. Located in the heart of the Brisbane CBD, this is an incredible opportunity for an Executive Assistant to support two C-Suite Executives...

  • Executive Assistant

    2 months ago

    Brisbane, Australia Hudson Australia Full time

    This pay rate is inclusive of mandatory 25% casual loading Flexhive by Hudson is seeking experienced and reliable Executive Assistants (EAs) to provide high-level support across various Queensland State Government departments. If you're ready to make a real impact, working with some of the most respected agencies in the public sector, we want to hear from...

  • Executive Assistant

    6 months ago

    Brisbane, Australia Queensland Police Service Full time

    Road Policing and Regional Support Command consists of Communications Group, Policelink Group, Road Policing Group and State Custody and Property Group. There are over 1100 staff in the Command, and they are located across the State. **The core capability requirements for this role are**: - Provide the Assistant Commissioner with high level professional...

  • Executive Assistant

    6 months ago

    Brisbane, Australia Eden Richie Recruitment Full time

    **Executive Assistant** - **8 week contract**: - **Brisbane CBD location** **As the Executive Assistant, your key responsibilities will include**: - Ensuring high standards are maintained regarding the production of Ministerial and executive briefs, parliamentary documents and correspondence. - Ensuring documents are of a high standard, are fit for...

  • Executive Assistant

    2 months ago

    Brisbane, Australia Hudson Full time

    Executive AssistantAO4 equivalentLocation: Brisbane CBDHours: 72.5 hours per fortnightSalary: $56.52/hour + SuperContract type: Temporary until 24th December 2024 - with potential for extensionAbout the Opportunity: We are seeking a dedicated Executive Assistant to provide high-quality support to a senior executive in a dynamic and fast-paced environment....

  • Executive Assistant

    4 months ago

    Brisbane, Australia Aveva Full time

    AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life - such as energy, infrastructure, chemicals and minerals - safely, efficiently and more sustainably. We’re the first software business in the world to have our sustainability targets validated by the SBTi, and...

  • Executive Assistant

    2 months ago

    Brisbane, Australia Troocoo Full time

    About Domino'sTroocoo are proudly partnered with Domino's Pizza Enterprises in this critical appointment, supporting the Group Chief Technology Officer & the ANZ Chief Marketing Officer. Domino’s are a leader in their field, and take their place as the largest pizza chain in Australia. Domino's uphold...

  • Executive Assistant

    7 months ago

    Brisbane, Australia u&u Recruitment Partners Full time

    Who are u&u? Who are we partnering with? u&u is partnering with an energy organisation to recruit an Executive Assistant to the CEO. This is a permanent position that will be fully based in the office. What are the key duties? You will be responsible for supporting the CEO and the broader leadership team in various tasks, including: Compiling and...

  • Executive Assistant

    6 months ago

    Brisbane, Australia Communities, Housing and Digital Economy Full time

    **What you will be doing**: - Proactively manage and coordinate the Executive Director's diary, including the pre-preparation and organisation of meetings, conference, seminars, accommodation and travel arrangements. - Assist the Executive Director and Executive Support Officer with project work as required and provide high quality advice to staff at all...