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Executive Assistant

4 weeks ago

Brisbane, Australia Eden Richie Recruitment Full time

Eden Ritchie is seeking an **Executive Assistant** to provide high level confidential executive secretarial and administrative support, ensuring that high quality, fast and efficient assistance is available to the Assistant Director-General, Strategic Policy and Legal Services and more broadly the Directorate.

The Executive Assistant will work under the supervision of the Principal Executive Officer to deliver government outcomes.
- **8 week contract with possible extension**:

- **Brisbane CBD location**

**As the Executive Assistant, your key responsibilities will include**:

- Efficiently manage and coordinate diary management, taking a proactive approach to organising meetings and providing secretarial support to ensure the Assistant Director-General is appropriately pre-briefed.
- Organise meetings and associated travel arrangements and coordinate forward agendas, briefings and minutes arising from meetings.
- Provide quality high level business advice and support related to a range of executive correspondence, financial, human resource, information management, reporting and other general administrative issues to management and staff.
- Provide high quality support to the Directorate and assist with the preparation of correspondence, including preparation of briefs, memorandums, submissions and executive and ministerial correspondence.
- Prioritise and manage the flow of incoming and outgoing correspondence using the electronic document management system (eDOCS) and in a complex and confidential work environment to ensure timeliness, quality control and corporate requirements are met.
- Liaise, negotiate and consult effectively with senior executives and key stakeholders, including ministerial staff, and provide professional and effective reception and telephone services for the office of the Assistant Director-General.
- Exercise judgment and initiative in decision-making, proactively identifying and acting on potential problems and developing appropriate standards.
- Demonstrate high level client service standards and comply with policies, procedures and protocols.

**Technical / Role Specific**:

- Experience in the use of a computerised information system at a high level, including electronic document management system (eDOCS), Microsoft Word and Outlook.

**If this role sounds like you, please APPLY NOW submitting your resume in WORD format.**

**If you would like more information or to discuss the role, please contact Angela Macpherson on 07 3230 0031.**

Job Reference: 609495