Administration Assistant

2 months ago


Manly West, Australia Moreton Bay College Full time

part-time, Term time plus 2 weeks
- Work Thursday and Friday
- Supportive environment

At Moreton Bay College we are seeking an part-time Administration Assistant - Student Services. The successful applicant must have the appropriate level of communication and administration skills and experience to update and maintain the day-to-day attendance records of Secondary Students and provide administrative support to others.

The part-time Administration Assistant - Student Services works with and is accountable to the Deputy Head of Secondary (Students) and to be successful in this role you will have exceptional interpersonal and communication skills.

This position is a Term Time plus 2 weeks role. You will work 38 weeks Term time and 2 weeks during non-term time breaks.

Your hours of work during Term Time will be 7:30pm to 3:30pm and during non-term time, hours can be negotiated.

**DUTIES AND RESPONSIBILITIES**
- Perform the duties of receptionist for the Secondary Students Services counter, including taking messages, transferring calls, managing the Student Reception area.
- Be responsible for updating TASS (The Alpha Student System) for absentees, late arrivals and early departures, including contacting parents when students are absent without explanation.
- Confirm that rolls are marked in the Secondary School.
- Liaise with the College nurses in the Health Centre with regarding to immunisations.
- Provide administrative support to Student Office and camp co-ordinators (production of letters and handbooks, medical forms, facilitate staff briefings/debriefings, transport bookings).
- Provide assistance to leaders of educational tours and camps, including correspondence, liaising with the tour company, payments, handbooks, medical forms.
- Support communication to parents using the College App and other relevant forms of communication.
- Maintaining competency in all software programs and use of all office equipment.
- Preparing information for budgets.
- Any other duties as may be required by members of the Leadership Team.

**SKILLS AND ABILITIES**
- Ability to work as a member of a team.
- Ability to work under general supervision within established procedures and practices.
- High level of computer literacy and proficiency in MS office.
- Ability to communicate effectively with all stakeholders, including staff, students and parents.
- Efficient and effective organisational skills and ability to prioritise and complete tasks in a timely manner.
- A proactive and flexible approach.

**EDUCATION AND/OR EXPERIENCE**
- Certificate III or IV in Administration would be desirable but not essential.
- Relevant office training qualifications.

**CERTIFICATE, LICENSES, REGISTRATIONS**
- Hold a Positive Notice (Blue Card).

**WORK ENVIRONMENT**
- You will have an individual computer in a shared workspace.
- Daily tasks may be conducted anywhere within the College.

**CONDITIONS AND SALARY**
- This is a part-time, term time plus 2 weeks position.
- Hours of duty: 7:30am to 3:30pm, Thursday and Friday of each week Term time.
- School Officer Level 3, as per the Moreton Bay College Enterprise Agreement. $969.13-$1,059.14 per fortnight.
- Pro-rata annual leave to be taken during school vacation time.
- Pro-rata sick leave entitlement of 10 days annually.
- Pro-rata Long Service Leave entitlement of 1.3 weeks for each year of service, which can be taken after 7 years.
- The College contributes superannuation on behalf of the employee as per the Moreton Bay College Enterprise Agreement.

**APPLICATION**

**ONE PDF DOCUMENT** that combines each of the following:

- a current CV that clearly details experience, particularly in relation to the above skills and abilities;
- any additional information you may wish to submit; and
- the names and contact details of two professional referees.

**Please note**:
All applicants must declare
- any pre-existing injuries or medical conditions that would prevent you from performing this job
- any convictions of any criminal offences
- that all information supplied is accurate and complete

**Applications close 9:00am Monday 26 June 2023



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