Aps 5 - Executive Assistant

4 weeks ago

Campbell, Australia Australian Government Department of Defence Full time

$78,143 - $83,700 (plus Super)
- Campbell Park - ACT

**The Role**
Life in our Estate Services Delivery (ESD) Exec team is never dull. We deliver a broad range of services for the Defence Estate and Defence members, as well as the occasional crisis response and everything in between.

We are looking for an enthusiastic, highly motivated and agile thinker to join our service delivery team to provide executive support for a busy One Star Executive Officer within the Department of Defence as an APS 5 Executive Assistant.

A well organised executive office is crucial to the smooth operation of the Branch and the larger department.

With limited supervision, you will manage the office with the Exec. coordination team and undertake duties that include:

- Calendar management.
- Organising meetings.
- Arranging travel.
- Coordinating briefing packs.
- Managing office systems and records using Microsoft Office, Objective and Financial Management Systems.

The role will also provide administrative and operational support to the branch’s Directorates. The APS 5 Executive Assistant role will sit within a larger Coordination team, where you will be a valued team member.

**About our Team**
Defence’s primary mission is to protect Australia and its national interests, promote security and stability in the world, and support the Australian community as directed by the Government. ESD is one of three branches within Service Delivery Division (SDD) that provide essential, on-the-ground services and support to Defence personnel around Australia.

We enable Defence personnel to achieve their mission through delivery of excellent services on Defence Bases, and we also play a role in helping the Government achieve its strategic objectives. One of the best things about our team is the variety of our work; every day is different, with new challenges to solve and interesting work crossing our desks.

Our team delivers:

- Customer Service. We deliver services from cleaning to catering, construction to gardening, security to aircraft refuelling and lots more. We support every Defence base and site across Australia and strive for excellence in Service Delivery.
- Crisis response. Crises happen when you least expect - Our response to cyclones, floods, bushfires and the occasional global pandemic must be managed effectively to maintain the integrity of the Estate.
- Collaboration. To achieve the level of service delivery needed, we work collaboratively with our Defence colleagues and industry partners.
- Innovation. Our team works with representatives from industry to foster creativity and explore ideas that can improve service delivery for Defence bases.
- Excellent time management skills.
- Strong attention to detail and excel at building and maintaining stakeholder relationships, both with external clients and with internal colleagues.
- The ability to manage competing priorities, work independently, as well as collaborating effectively in a fast-paced environment.

You will be able to demonstrate the ability to proactively anticipate the needs of your Principal, plan accordingly for their workflow, and develop a thorough understanding of current branch priorities and challenges. Previous Executive Assistant experience and an understanding of Defence’s business, objectives, and strategic drivers would be an advantage.

Most importantly, we’re seeking a person with a positive attitude, a team focus and someone who can navigate the occasional stresses of a busy role with good humour.

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