Staff Coordination Officer

2 weeks ago

Melbourne, Australia Community Staffing Australia Full time

Challenging yet rewarding position
- Flexible Arrangements available
- Essential Worker position - Immediate Start

Staff Coordinator Officer

**Job Details**

**Reports To**: Service Coordinator

**Employment Type**: Part Time 20 Hours per week (3 months probation)

**Award**: Clerks - Private Sector Award 2010

**Classification**: Level 2 - Level 4 (Demonstrated Experience-dependent)

**Roster**: Weekday, Evening, Weekends, Public Holiday (Rotating Roster)

**Location**: Narre Warren

**Review Periods**: 6-month increments

**IMMEDIATE START**

**What’s our purpose?**
Community Staffing Australia has a commitment to ensure suitability qualified, experienced, empathetic and committed individuals are employed to deliver community service initiatives to support vulnerable groups, including vulnerable young people in the Out of Home Care sector.

**How do we deliver our purpose?**
Community Staffing Australia adopts a philosophy and understanding that our people are our centre which will support our vision and goals In order for us to be successful in providing a strong foundation of support in the communities we service, we must ensure our valued employees are supported. In order for us to achieve this, we must ensure our valued employee is acknowledged and recognised to allow them to perform their best to achieve positive outcomes.

**Who are we looking for?**
An exciting opportunity has arisen for a Staff Coordination Officer to join our Coordination Team, with an immediate start. The Staff Coordination Officer plays a key support role in ensuring workforce planning requirements are being upheld efficiently and ensuring compliance with staff engagement and employment parameters is adhered to by support staff. The Staff Coordinator Officer is the first point of contact with our clients and provide front line support to both support staff and service partners.

**What’s involved?**
- Provide direct support to the Service Coordinator with respect to assisting in filling vacancies and general staffing issues associated with rosters in a timely manner
- Build strong rapport with support staff and clients to maintain efficiency in allocating shifts in a timely manner
- Provide consistency in approach to rostering requirements which ensures standards are maintained in terms of fairness and suitability, profile matching against the needs of the clients’ requests by liaising with the Staff Engagement Team.
- Problem solve to ensure a variety of complex shifts are filled both on an ad hoc and advance notice basis
- Administration of all leave requests, timesheet approving, staff availability and maintaining the upkeep of all staff compliance (employment engagement)
- Provide support to staff whilst engaged on shift and escalate issues in a timely and efficient manner to the Staff Coordinator.

**What are we looking for? (Selection Criteria)**
- Demonstrated commitment of high quality customer service (verbal and written)
- Be a professional and mature minded individual who is self-motivated and highly process oriented with attention to detail
- Demonstrated prior experience to make effective decisions by ensuring suitability assignments are applied
- Demonstrated prior experience in a similar role with an understanding of the principles of employee rostering
- Prior experience in a 24/7 operation or a time sensitive operation, fast paced environment
- Strong numerical skills with experience in data analysis an advantage
- Strong IT skills including the use cross platform integrations
- Ability to work independently and within a team environment
- Excellent time management skills
- Prior experience in leading a team members towards common goals
- Excellent problem solving skills
- Have a calm disposition with the ability to multitask and prioritise

**How we can help you measure your success**
- Ensure all assigned tasks are completed in a timely manner
- Engage with all stakeholders (internal and external) in a professional and friendly manner
- Aim diligently towards individual, team and company KPI targets including goals
- Implementing initiative to increase productivity and performance

**How important is this role?**

What must you have to apply?
- Have a current and valid Working With Children Check (Employment)
- Have a clear and willing to undergo a National Police check
- Available to work Evening, Weekends, Public Holidays when required or on a rotating Scheduled assignment
- Qualifications in Community Services (Cert IV Minimum) - OoHC experience highly desirable

**Please Note**
- Applicant must provide a Cover letter addressing selection criteria
- **Only shortlisted applicants will be contacted for an interview.**

**Job Details**
Reports To: Service Coordinator

Employment: Part Time 20 hours per week (3 months probation)

Award: Clerks - Private Sector Award 2010

Classification: Level 2 - Level 4 (Demonstrated Experience dependent)

Roster: Weekday, Evening, Weekends, Public Holiday (Rotating

  • Office Coordinator

    2 days ago

    Melbourne, Australia RP Infrastructure Full time

    **About RP Infrastructure** RP Infrastructure (RPI) is one of Australia's leading Project Management and Advisory practices, recognised for delivering complex and high-profile projects across the Public and Private Sector. With a focus on quality and collaboration, we deliver Advisory, Project Management and Asset Management services across the entire...

  • Office Coordinator

    2 weeks ago

    Melbourne, Australia Lonsec Full time

    The Office Coordinator plays an integral part in ensuring a positive visitor experience for those who enter our Melbourne office, as well as providing ongoing support to our executive leadership team. **Key Responsibilities**: Receptionist & Office Coordinator duties: - Registering visitors with concierge and greeting them on arrival to the office...

  • Receptionist & Office Coordinator

    2 days ago

    Melbourne, Australia Sharp & Carter Full time

    Ongoing professional development opportunities | Collaborative team environment - Southbank location | Competitive salary - Be a part of an organisation making positive change in the community! **The Position** An exceptional opportunity has become available for a seasoned Receptionist & Office Coordinator to join a reputable financial services organisation...

  • Office Coordinator

    4 days ago

    Melbourne City Centre, Australia Department of Health Full time

    ***: - Are you a client-focused administrative professional looking for a change? - Join a supportive team commited to continuous learning and work-life balance! - CBD-based + hybrid working + VPS 3 Salary + Fixed Term PT 0.8 FTE! An opportunity has become available for an Office Coordinator to join the team at Business Services Unit at National Health...

  • Office Coordinator

    4 days ago

    Melbourne, Australia National Health Practitioner Ombudsman Full time

    Location: Melbourne | CBD Job type: Part time / Fixed term until 30 June 2024 Organisation: National Health Practitioner Ombudsman **Salary**: $73,842 - $89,661 Occupation: Administration/Secretarial Reference: VG/DH/NHPO/1730151 ***: - Are you a client-focused administrative professional looking for a change? - Join a supportive team commited to...

  • Coordinator - Staff Learning and Development

    1 day ago

    Melbourne, Australia Methodist Ladies' College Full time

    Ref Code 530391 Location Melbourne Category Operations Sub Categories Human Resources The role Full Time, Ongoing The Staff Learning Coordinator assists the Head of Staff Learning and Development by organising, project managing and administering quality Learning and Development programs across the College for all Staff (Teaching and ESS) to enhance...

  • Office Coordinator

    2 weeks ago

    Melbourne, Australia people2people Full time

    **Easily accessible office location in South Yarra**: - **Creative, fast-paced and fun environment!** Are you an organised and proactive individual looking for an exciting opportunity to manage a fast-paced office environment? We are looking for a dynamic office coordinator to join our client’s team within the property development industry! As the...

  • Office Coordinator

    Found in: Talent AU C2 - 2 weeks ago

    Melbourne, Australia Aspect Personnel Full time

    The Company:A highly reputable and leading multi-disciplinary Consultancy with a large, welcoming CBD office.  Friendly, team-focused environment, working on interesting projects across Victoria and other states.  Growing business with opportunities for professional development and training.  Employee-focused firm who is proud of their...

  • Office Coordinator

    1 day ago

    Melbourne, Australia Nous Group Full time

    **Nous is a great place to work** Nous Group is an international management consultancy with over 800 people working across Australia and New Zealand, the UK, Ireland and Canada. We work with leaders in the public, private and community sectors on issues that have a substantial positive influence on people's lives. **_ Nous is recognised as Australia's top...

  • Office Coordinator

    5 days ago

    Melbourne, Australia Hub Australia Full time

    Work at a certified Great Place to Work - Be part of a B Corp and certified carbon neutral company - Have access to benefits centred around professional development and wellness **Office Coordinator | Hub Australia | Location: Southern Cross** **About Hub Australia**: Hub Australia provides premium workspaces, business networks, and services across 13...

  • Office Coordinator

    2 days ago

    Melbourne, Australia Capstone Full time

    Impressive offices in the heart of the CBD - Stepping stone into an EA role - Flexible working arrangement **The Company** Our client is an ASX listed real estate trust who have been investing in high-quality industrial and office properties across Australia. They are committed to operating in a sustainable way and reducing the impact on the...

  • Chief of Staff

    2 weeks ago

    Melbourne, Australia Swinburne University of Technology Full time

    We are seeking an outstanding individual to step into this pivotal position as the Chief of Staff at Swinburne University. As the Chief of Staff, you will provide high-level advice and executive support to the Vice-Chancellor and to assist cross-functional coordination and monitor implementation of strategic major projects. In conjunction with VC, Council...

  • Office Coordinator

    Found in: Talent AU C2 - 2 weeks ago

    Melbourne, Australia FourQuarters Recruitment Full time

    Admin / Secretarial / Office Support Administration Melbourne Permanent / Full Time Based in Melbourne Southeast suburbs Perm role Immediate start, Hybrid hours About the organizationA well-established transport company, who focuses on long-term relationships with their clients and puts an emphasis on delivering in full and on time. About the...

  • Team Coordinator, Cio Office

    4 days ago

    Melbourne, Australia AustralianSuper Full time

    At AustralianSuper, we truly care about our colleagues. We know work and life are intertwined. That’s why we support the diverse needs of everyone and have policies that enable us all to thrive and be truly flexible. We ensure diversity is celebrated for the opportunity it provides us all to learn and grow, and ultimately to deliver better outcomes for...

  • Office Coordinator

    4 days ago

    Melbourne, Australia Bespoke Career Management Full time

    **Sector**:Business Support - **Job Ref**:63389 **About this role**: A renowned Central London practice is seeking an enthusiastic Office Coordinator to join the team on a temporary basis, from 31st August-10th October. With a hugely varied portfolio, this is an opportunity to be a part of a dynamic and influential team and contribute to the smooth running...

  • Office Coordinator

    4 days ago

    Melbourne, Australia Mars Recruitment Full time

    What you’ll be doing Temporary opportunity for an experienced Office coordinator to join a leading utilities organisation based in Southbank. Key Responsibilities - General administrative duties - Monthly Account reconciliation - Creating purchase orders - Replenishing stock for tea room ( coffee, fruit, milk etc.. ) - Stationary orders - Document...

  • Infrastructure Coordinator

    4 days ago

    Melbourne, Australia Charterhouse Full time

    **Great CBD Location | Lively environment | **Positive and warm culture**: - **Fixed term contract till May 2024 | Potential for longer term**: - **Accessibility to University Facilities | Gym, pool etc** Join a prestigious institution committed to excellence in engineering and information technology, one of the leaders in it's industry. This role sits...

  • IT Coordinator

    1 day ago

    Melbourne, Australia Global CCS Institute Full time

    **IT COORDINATOR** **TEAM| BUSINESS OPERATIONS** **LOCATION| AUSTRALIA** **MANAGER| HEAD OF IT** **DIRECT REPORTS| N/A** **ROLE TYPE| 1.0 FTE, ONGOING** **WHO ARE WE| A FOR-PURPOSE ORGANISATION** **VISION** CCS is an integral part of the net-zero emissions future. **MISSION** To accelerate global deployment of CCS. **“We champion a sustainable future...

  • Warranty Coordinator

    2 days ago

    Melbourne, Australia Tutt Bryant Hire Full time

    On the front line of all Tutt Bryant’s branches, is the administrative, customer service and coordination teams, the glue that holds it all together. Providing support to executives, staff and valued customers, these roles can be found across every department in every location. Ranging from entry-level to management, the variety of administrative, customer...

  • Executive Office Coordinator

    Found in: beBee S AU - 4 weeks ago

    Melbourne, Australia Randstad Australia Remote Work Freelance Full time

    Randstad is currently working with a State Government entity to find an executive office Coordinator for a 3 months contract on full time hybrid basisKey AccountabilitiesProvide executive secretarial, administrative, and operational support to the Deputy Secretary to ensure the effective operation and performance of the Office-this includes but is not...