Office Coordinator

4 weeks ago


Melbourne, Australia FourQuarters Recruitment Full time
  • Admin / Secretarial / Office Support
  • Administration
  • Melbourne
  • Permanent / Full Time
  • Based in Melbourne Southeast suburbs
  • Perm role
  • Immediate start, Hybrid hours

About the organization
A well-established transport company, who focuses on long-term relationships with their clients and puts an emphasis on delivering in full and on time.
 
About the role
As the Office Coordinator, you will play a vital role in ensuring the smooth operation of the office and providing comprehensive administrative and accounting support to the Managing Director. 
 
Duties

  • Manage the day-to-day operations of the office, including maintaining office supplies, handling correspondence, and scheduling appointments
  • Provide administrative support to our team, including preparing reports, set up new customers
  • Manage the company's Xero accounting software, including invoicing, accounts payable and accounts receivable.
  • Monitor and manage expenses, and receipts
  • Liaise with clients and suppliers as required, ensuring excellent communication and customer service
  • Continuously improve office processes and procedures to enhance productivity and efficiency

Skills & experience

  • Experience as an Office Coordinator
  • Knowledge of Xero accounting software
  • Strong organizational and time management skills
  • Excellent attention to detail and accuracy
  • Excellent written and verbal communication skills
  • Proactive and flexible with the ability to multitask and prioritize workload
  • Ability to work independently and as part of a team
  • Friendly and approachable personality with a passion for delivering excellent customer service 

Benefits

  • Enjoy working within a busy, dynamic and rewarding environment
  • Full training of our systems and procedures
  • Monday to Friday
  • Opportunity to work within a growing business with the potential for future career development
  • On-site parking

How to apply
Click APPLY or contact Olivia Agar on (oagar@fourquarters.com.au) with an updated resume. Please note: Only successfully shortlisted candidates will be contacted.

**Please note your suburb of residence on your resume**

**Due to lack of public transport Candidates must have a car**



  • Melbourne, Australia State Revenue Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: State Revenue Office **Salary**: $92,332 - $104,762 Occupation: Communications, Marketing and Media Reference: VG/SRO/111426/14052024 One (1) ongoing Digital Communications Coordinator, Grade 4 position is being offered in the Corporate Affairs Branch, Strategic Development and Customer...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia people2people Full time

    **Easily accessible office location in South Yarra**: - **Creative, fast-paced and fun environment!** Are you an organised and proactive individual looking for an exciting opportunity to manage a fast-paced office environment? We are looking for a dynamic office coordinator to join our client’s team within the property development industry! As the...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia capital.com Full time

    We are a leading trading platform that is ambitiously expanding to the four corners of the globe. Our top-rated products have won prestigious industry awards for their cutting-edge technology and seamless client experience. We deliver only the best, so we are always in search of the best people to join our ever-growing talent team. This position will be...

  • Project Coordinator

    4 weeks ago


    Melbourne, Australia Head Office St Kilda Rd Full time

    **The Role** The objective of the role is to partner with our Program Manager and Project Managers to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like scheduling and risk management, change impact statements, presentations for proposed initiatives, along with...


  • Melbourne, Australia Victorian Government Solicitor's Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Victorian Government Solicitor's Office **Salary**: $72,751 - $88,336 Occupation: Sales/Business Development Reference: VG/VGSO577 - Excellent opportunity to develop your business development and marketing skills within the professional services industry - Collegiate, energetic and professional...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia Johnson Recruitment Full time

    Be that admin 'go to' person every office needs - Work with the senior exec team to bring to life the organisation's vision - Enjoy variety, autonomy and team work all rolled into one **The Organisation** A highly successful membership organisation located in stunning, modern national office in the CBD. Their mission is to lead, promote and support...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia Practice Managers Australia (PMA) Full time

    **Location**: Melbourne **Worktype**: Full Time - Be that admin 'go to' person every office needs - Work with the senior exec team to bring to life the organisation's vision - Enjoy variety, autonomy and team work all rolled into one **The Organisation** A highly successful membership organisation located in stunning, modern national office in the CBD....


  • Melbourne City Centre, Australia State Revenue Office Full time

    One (1) ongoing role in the Corporate Affairs Branch, Strategic Development and Customer Engagement Division - Salary $92,332 plus 11% superannuation - VPS Grade 4 - Based in Melbourne CBD, with hybrid working arrangements What we offerThe State Revenue Office is the Victorian Government's revenue management agency, administering a range of taxes, duties,...


  • Melbourne, Australia Head Office St Kilda Rd Full time

    This role will deliver exceptional customer service by providing executive level administration and support to the Operational Excellence leadership team. **About the role** Our Operational Excellence team has a new opportunity for an experienced coordinator to join our team on a full-time basis. **Responsibilities** - Provide administration support to...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia Lonsec Full time

    The Office Coordinator plays an integral part in ensuring a positive visitor experience for those who enter our Melbourne office, as well as providing ongoing support to our executive leadership team. **Key Responsibilities**: Receptionist & Office Coordinator duties: - Registering visitors with concierge and greeting them on arrival to the office...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia MJD Recruitment Full time

    CBD Location! (Full-time in the office) - Great opportunity for career growth - 65k + SUPER! One of MJD Executive’s highly regarded clients, a property company, have an exciting **full-time opportunity** for an experienced Office Coordinator to join their team! Working in this organisation, you will experience the best of both worlds with excellent...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia Moment Group Full time

    Melbourne **Office coordinator**: We have an excellent opportunity for a highly skilled and detail-oriented Property Services Coordinator! Do you possess roughly 3 years of residential property administration or management experience? Our firm located within the Docklands area, is looking to add a Property Services Coordinator to our team! The Property...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia Aspect Personnel Full time

    Brand new South Melbourne office location - Great role for junior reception & administrators - Career training and progression provided! **The Company**: Our client has been the leading electrical solutions provider in Melbourne for more than two decades. They aspire to become the leading electrical company in all of Australia. **Duties &...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia Mars Recruitment Full time

    What you’ll be doing Temporary opportunity for an experienced Office coordinator to join a leading utilities organisation based in Southbank. Key Responsibilities - General administrative duties - Monthly Account reconciliation - Creating purchase orders - Replenishing stock for tea room ( coffee, fruit, milk etc.. ) - Stationary orders - Document...


  • Melbourne, Australia Office of Public Prosecutions Full time

    Location: Melbourne | CBD Job type: Full time / 2 years Organisation: Office of Public Prosecutions **Salary**: $56,271 - $72,262 Occupation: Human Resources Reference: VG/OPP057F The Office of Public Prosecutions (OPP) is an independent statutory authority responsible for preparing and conducting criminal prosecutions in Victoria on behalf of the...

  • Office Coordinator

    7 days ago


    Melbourne, Australia Aspect Personnel Full time

    Motivated team and positive environment - Broad role with development opportunities - Exceptional customer service skills needed **About the business** A highly reputable consultancy providing Town Planning, Urban Design, and Landscape services to clients. Based in the CBD, this is a progressive business with positive internal culture and relaxed, friendly...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia IRI Worldwide (Australia) Full time

    **Let’s be unstoppable together!** **What will you be doing?** As the person in charge of the Melbourne office, you are responsible for overseeing all aspects of its operation to ensure that it runs efficiently and smoothly. This includes supporting and maintaining our established working methods to promote a cohesive and productive work environment....


  • Melbourne, Australia Community Staffing Australia Full time

    Challenging yet rewarding position - Flexible Arrangements available - Essential Worker position - Immediate Start Staff Coordinator Officer **Job Details** **Reports To**: Service Coordinator **Employment Type**: Part Time 20 Hours per week (3 months probation) **Award**: Clerks - Private Sector Award 2010 **Classification**: Level 2 - Level 4...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia Aspect Personnel Full time

    The Company:A highly reputable and leading multi-disciplinary Consultancy with a large, welcoming CBD office.  Friendly, team-focused environment, working on interesting projects across Victoria and other states.  Growing business with opportunities for professional development and training.  Employee-focused firm who is proud of their...


  • Melbourne City Centre, Australia Office of Public Prosecutions Full time

    Join the OPP as a Human Resources Administration Officer! Fixed Term - 2 Years The Office of Public Prosecutions (OPP) has an exciting opportunity for a motivated graduate who is looking for the opportunity to development their skills in a true entry level Human Resources role. As part of a small HR administrative team, you will contribute to the smooth and...