Office Coordinator

2 weeks ago


Melbourne, Australia Capstone Full time

Impressive offices in the heart of the CBD
- Stepping stone into an EA role
- Flexible working arrangement

**The Company**
Our client is an ASX listed real estate trust who have been investing in high-quality industrial and office properties across Australia. They are committed to operating in a sustainable way and reducing the impact on the environment.

The workplace provides individuals the opportunity to thrive and prosper, supported by company growth to continue reaching new personal goals. Great close-knit culture in the office which has seen great growth trajectory. The team gets together and participates in social and industry events.

**The Role**

Reporting to the EA you will be responsible for a variety of administrative and office coordination duties, whilst being the first point of contact for the office.

You will also be responsible for:

- Diary and appointment management
- Assist the EA with admin duties
- Attend to reception including greeting clients and visitors to the office
- Screen telephone calls, enquiries and requests and handling them where appropriate
- Prepare meeting rooms for internal and external meetings, manage meeting room diaries and assist
- Manage meeting rooms and kitchen cleanliness and presentation
- Booking travel and accommodation
- Coordinate and mange records and databases
- General office management and administration tasks

**About You**:
Proven experience as a similar role, with a minimum of 2+ years experience. This role would suit someone with the desire to step into an EA role in the future.
- Ability to demonstrate a high level of organisational skills including prioritising and multi-tasking
- Able to prepare written documentation clearly and accurately
- Sound knowledge of and experience with computer-based systems including Microsoft Office
- Strong interpersonal, communication and problem-solving skills



  • Melbourne, Australia State Revenue Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: State Revenue Office **Salary**: $92,332 - $104,762 Occupation: Communications, Marketing and Media Reference: VG/SRO/111426/14052024 One (1) ongoing Digital Communications Coordinator, Grade 4 position is being offered in the Corporate Affairs Branch, Strategic Development and Customer...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia people2people Full time

    **Easily accessible office location in South Yarra**: - **Creative, fast-paced and fun environment!** Are you an organised and proactive individual looking for an exciting opportunity to manage a fast-paced office environment? We are looking for a dynamic office coordinator to join our client’s team within the property development industry! As the...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia capital.com Full time

    We are a leading trading platform that is ambitiously expanding to the four corners of the globe. Our top-rated products have won prestigious industry awards for their cutting-edge technology and seamless client experience. We deliver only the best, so we are always in search of the best people to join our ever-growing talent team. This position will be...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia Sharp & Carter Full time

    Great workplace benefits with a focus on health & wellbeing - $60,000-70,000+super | CBD location in a bright modern office - Supportive, diverse and inclusive culture **About the role** As the Office Coordinator, you'll be an integral part of the team, ensuring seamless operations and exceptional service delivery. Collaborating closely with the other...

  • Project Coordinator

    1 month ago


    Melbourne, Australia Head Office St Kilda Rd Full time

    **The Role** The objective of the role is to partner with our Program Manager and Project Managers to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like scheduling and risk management, change impact statements, presentations for proposed initiatives, along with...


  • Melbourne, Australia Victorian Government Solicitor's Office Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Victorian Government Solicitor's Office **Salary**: $72,751 - $88,336 Occupation: Sales/Business Development Reference: VG/VGSO577 - Excellent opportunity to develop your business development and marketing skills within the professional services industry - Collegiate, energetic and professional...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia Johnson Recruitment Full time

    Be that admin 'go to' person every office needs - Work with the senior exec team to bring to life the organisation's vision - Enjoy variety, autonomy and team work all rolled into one **The Organisation** A highly successful membership organisation located in stunning, modern national office in the CBD. Their mission is to lead, promote and support...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia Practice Managers Australia (PMA) Full time

    **Location**: Melbourne **Worktype**: Full Time - Be that admin 'go to' person every office needs - Work with the senior exec team to bring to life the organisation's vision - Enjoy variety, autonomy and team work all rolled into one **The Organisation** A highly successful membership organisation located in stunning, modern national office in the CBD....


  • Melbourne City Centre, Australia State Revenue Office Full time

    One (1) ongoing role in the Corporate Affairs Branch, Strategic Development and Customer Engagement Division - Salary $92,332 plus 11% superannuation - VPS Grade 4 - Based in Melbourne CBD, with hybrid working arrangements What we offerThe State Revenue Office is the Victorian Government's revenue management agency, administering a range of taxes, duties,...


  • Melbourne, Australia Head Office St Kilda Rd Full time

    This role will deliver exceptional customer service by providing executive level administration and support to the Operational Excellence leadership team. **About the role** Our Operational Excellence team has a new opportunity for an experienced coordinator to join our team on a full-time basis. **Responsibilities** - Provide administration support to...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia Lonsec Full time

    The Office Coordinator plays an integral part in ensuring a positive visitor experience for those who enter our Melbourne office, as well as providing ongoing support to our executive leadership team. **Key Responsibilities**: Receptionist & Office Coordinator duties: - Registering visitors with concierge and greeting them on arrival to the office...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia MJD Recruitment Full time

    CBD Location! (Full-time in the office) - Great opportunity for career growth - 65k + SUPER! One of MJD Executive’s highly regarded clients, a property company, have an exciting **full-time opportunity** for an experienced Office Coordinator to join their team! Working in this organisation, you will experience the best of both worlds with excellent...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia Moment Group Full time

    Melbourne **Office coordinator**: We have an excellent opportunity for a highly skilled and detail-oriented Property Services Coordinator! Do you possess roughly 3 years of residential property administration or management experience? Our firm located within the Docklands area, is looking to add a Property Services Coordinator to our team! The Property...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia Aspect Personnel Full time

    Brand new South Melbourne office location - Great role for junior reception & administrators - Career training and progression provided! **The Company**: Our client has been the leading electrical solutions provider in Melbourne for more than two decades. They aspire to become the leading electrical company in all of Australia. **Duties &...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia Mars Recruitment Full time

    What you’ll be doing Temporary opportunity for an experienced Office coordinator to join a leading utilities organisation based in Southbank. Key Responsibilities - General administrative duties - Monthly Account reconciliation - Creating purchase orders - Replenishing stock for tea room ( coffee, fruit, milk etc.. ) - Stationary orders - Document...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia Mars Recruitment Full time

    What you’ll be doing Temporary opportunity for an experienced Office coordinator to join a leading utilities organisation based in Southbank. Key Responsibilities - General administrative duties - Monthly Account reconciliation - Creating purchase orders - Replenishing stock for tea room ( coffee, fruit, milk etc.. ) - Stationary orders - Document...


  • Melbourne, Australia Office of Public Prosecutions Full time

    Location: Melbourne | CBD Job type: Full time / 2 years Organisation: Office of Public Prosecutions **Salary**: $56,271 - $72,262 Occupation: Human Resources Reference: VG/OPP057F The Office of Public Prosecutions (OPP) is an independent statutory authority responsible for preparing and conducting criminal prosecutions in Victoria on behalf of the...

  • Office Coordinator

    7 days ago


    Melbourne, Australia Aspect Personnel Full time

    Motivated team and positive environment - Broad role with development opportunities - Exceptional customer service skills needed **About the business** A highly reputable consultancy providing Town Planning, Urban Design, and Landscape services to clients. Based in the CBD, this is a progressive business with positive internal culture and relaxed, friendly...

  • Office Coordinator

    4 weeks ago


    Melbourne, Australia IRI Worldwide (Australia) Full time

    **Let’s be unstoppable together!** **What will you be doing?** As the person in charge of the Melbourne office, you are responsible for overseeing all aspects of its operation to ensure that it runs efficiently and smoothly. This includes supporting and maintaining our established working methods to promote a cohesive and productive work environment....


  • Melbourne, Australia Community Staffing Australia Full time

    Challenging yet rewarding position - Flexible Arrangements available - Essential Worker position - Immediate Start Staff Coordinator Officer **Job Details** **Reports To**: Service Coordinator **Employment Type**: Part Time 20 Hours per week (3 months probation) **Award**: Clerks - Private Sector Award 2010 **Classification**: Level 2 - Level 4...