Administration Officer
2 weeks ago
About TAFE Queensland
TAFE Queensland is proud to be the largest and most experienced Vocational Education and Training provider in the State. For more than 140 years, TAFE Queensland has delivered practical and industry-relevant training to provide students with the skills and experience they need to build lifelong careers. TAFE Queensland been named the Large Training Provider of the Year at the prestigious 2023 Australian Training Awards. Our training is delivered to students and apprentices on-site, online, in the workplace, or on-campus to give people the skills they need to enrich their communities, support their industries, and strengthen their local economies.
By working at TAFE Queensland, you can be part of a highly experienced workforce closely connected with their industries and dedicated to delivering best practices and innovative training.
Your Opportunity
**As the Administration Officer, you will be responsbile for**:
- Support the successful administration aspect of asset management related functions
- Provide accurate and succinct information to a variety of external and internal customers, stakeholders and suppliers.
This position reports to the Director, Asset Planning and Management.
This is a Permanent, Full-Time opportunity.
The position will be based primarily at Mount Gravatt Campus however you may be required to perform work at other TAFE Queensland campuses.
Key Responsibilities
- Provide efficient, effective and confidential administrative support to contribute to the effective operations of the Asset Planning and Management Team.
- Assist and provide secretariat support and coordination to the Facilities and Asset Network and various working groups for internal and external stakeholders
- Support the Facilities and Asset Network and multiple Project Advisory Groups, by undertaking reporting activities and providing secretariat duties, including meeting coordination, minute taking and following up on actions.
- Manage general office co-ordination duties including, but not limited to, incoming and outgoing mail, videoconference bookings, meeting room bookings, travel bookings and ordering of office stationery and general office supplies.
- Prepare high quality documentation using word processing, spread sheeting and other Microsoft Office skills and provide support to senior staff in the preparation of reports, documentation and key planning and reporting processes as required.
- Document management and workflow within an established records management system including scanning and finalising records in line with TAFE Queensland retention and disposal policy.
- Provide financial support including the processing of purchase requisitions/orders, goods receipting, invoice processing, corporate card reconciliation.
- Sort, distribute and track correspondence and provide a follow up service where necessary.
- Liaise with, internal and external clients on behalf of TAFE Queensland and maintain effective communications with office personnel.
- Perform a variety of other administrative or support services as directed by Director, Asset Planning and Management.
How you will be assessed
The ideal applicant will be someone who has the following key capabilities:
- Ability to communicate messages clearly and concisely in both written and oral communication.
- Demonstrated administrative skills to support the Asset Planning and Management Team., including the ability to deal with confidential and sensitive information in a professional manner.
- Demonstrated ability to contribute own expertise to achieve positive outcomes for the business unit utilising effective computing skills with an emphasis on efficiency and accuracy.
- Ability to work independently or as a member of a team to produce quality outcomes.
- Demonstrated initiative and reliability in organising individual workloads to meet strict deadlines, commitments and client service standards whilst maintaining the flexibility to provide support to the team as required.
Highly Desirable Requirements
- Highly developed interpersonal and communication skills.
- Excellent time management and problem-solving abilities.
- A team player with an ability to encourage and increase collaboration between stakeholders to achieve outcomes.
How to apply
- A detailed resume;
- A cover letter that outlines your known skills, abilities, knowledge and experience in response to the “How you will be assessed” criteria above (maximum of 2 pages in total); and
- The contact details for two referees (one of whom is your current supervisor)
**Closing date**: 11:59pm, Wednesday 3 July 2024.
**Job Reference Number**: TQ2024-681
**For further information, please contact**:
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