Administration Officer

5 months ago

Noosa Heads, Australia Intro Recruitment Solutions Full time

Enjoyable work environment I Talented, expereinced, committed team
- Job stability I Full-time position
- Long-established business I Investing in people and always building resources

Intro Recruitment has partnered with a family-owned client that offers both Revegetation and Plant Hire services to the Civil, Mining and Government Sectors. They are seeking an experienced Administration Officer to join their team at the Noosa Head Office.

They offer job stability, an enjoyable work environment, and a long-established business culture focused on investing in their people and continuously building resources. They encourage a team environment comprised of a talented, experienced, and committed team.

**Key Responsibilities**:

- Under the guidance of General Manager, maintain effective administrative policies, procedures, and systems, adhering to both industry regulations and company standards.
- Execution and coordination of all project-related documentation including SWMS and Risk Assessments, Plant Packs, permits, compliance records, NHVR, vehicle registrations, certificates of inspection and correspondence.
- Maintain company Advanced Fatigue Management program ensuring all compliance requirements are met.
- Develop and maintain a comprehensive filing system to ensure the efficient retrieval and storage of documents.
- Raise Purchase Orders under guidance of General Manager
- Conduct Company onboarding inductions for all new employees
- Coordination and processing of all site required inductions and medicals
- In conjunction with Director, coordinate and circulate weekly roster
- Foster effective communication between different departments, management, and project teams, ensuring the timely and accurate dissemination of information.
- Assist workshop staff with research and ordering of parts, tools, or any other enquiry requested by Workshop
- Coordinate all Vehicle Certificate of Inspections with QLD Transport and Workshop
- Proven experience as an Administration Manager, preferably in the construction, civil or transport industry.
- Strong knowledge of construction industry regulations, practices, and terminology.
- Excellent organisational and multitasking abilities, with the ability to prioritise and meet deadlines.
- Proficiency in using office software and systems, including MS Office Suite and various project management tools.
- Exceptional communication and interpersonal skills, with the ability to build strong relationships with stakeholders at all levels.
- Attention to detail and high-level problem-solving skills.

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