Office Manager

4 months ago

Burleigh Heads, Australia Compound Fitness Equipment Pty Ltd Full time

**Company Overview**:
Compound Fitness is a leading supplier of premium gym equipment for both home and commercial use. We specialise in racks, rigs, functional equipment, pin/plate loaded machines, cardio gear, weightlifting equipment, and gym flooring. With a focus on enhancing bodies, minds, and spirits, we are committed to providing high-quality fitness equipment across Australia. Our team operates in multiple regions, with staff in sales, procurement, and warehouse operations, along with international collaboration with our manufacturing partners in China.

**Position Summary**:
The Office Manager will play a crucial role in ensuring the smooth operation of the administrative, HR, and logístical functions of the company. You will manage daily office activities, including sales coordination, supplier relationships, staff management, and general office administration. You will also be involved in strategic planning and overseeing compliance with company policies.

**Key Responsibilities**:

- **Office Management**:

- Oversee the daily operations of the office, ensuring it runs efficiently.
- Liaise with staff, including sales teams, procurement, and warehouse personnel.
- Handle communications and coordinate between domestic teams and international partners in China for production and supply chain matters.
- Manage office supplies, equipment, and general office maintenance.
- **Staff Supervision**:

- Manage and supervise office staff, including sales, procurement, and administrative personnel.
- Provide training and development opportunities to staff to enhance performance and productivity.
- Ensure compliance with workplace health and safety regulations.
- **Sales and Procurement Coordination**:

- Support the sales team with administrative tasks, order processing, and customer inquiries.
- Manage procurement activities, including liaising with suppliers in China to ensure timely delivery of equipment.
- Coordinate with warehouse staff to oversee inventory management and dispatch operations.
- **Financial Administration**:

- Manage invoicing, accounts payable/receivable, and budgeting in collaboration with the finance team.
- Prepare financial reports and assist in financial forecasting.
- Monitor and control office expenses, ensuring cost efficiency.
- **Customer Relations**:

- Handle client inquiries, providing exceptional customer service for both commercial and individual clients.
- Assist in resolving customer issues or complaints with the appropriate internal teams.
- **Compliance and Policy Management**:

- Ensure company policies, procedures, and compliance with local, state, and federal regulations.
- Maintain and update office policies as necessary.
- **Strategic Planning**:

- Assist senior management in developing and implementing business strategies and growth initiatives.
- Contribute to the planning of gym fit-out projects and other business development activities.

**Qualifications**:

- Diploma or higher qualification in Business, Management, or a related field.
- Minimum 3-5 years of experience in office management or administrative roles, ideally within the fitness, retail, or equipment supply industry.
- Strong leadership and team management skills.
- Proficiency in MS Office and CRM software.
- Excellent organizational, time management, and communication skills.
- Familiarity with international procurement and logistics is a plus.

**How to Apply**:
Pay: From $100,000.00 per year

Work Location: In person

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