Personal Assistant/office Admin

3 weeks ago

Melbourne, Australia OMD Full time

OMD Melbourne are looking for Personal Assistant/Office Administrator to come and join a high performing and award winning company.
We are looking for someone who can bring creativity to the role, a posistive attitude and passionate about admin.
The Personal Assistant/Office Administrator will be responsible for calendar management and meeting and event coordination for the Managing Director and local leadership team, so you will be a true all-rounder who is pro-active and enthusiastic in your approach and willing to take on a variety of tasks with enthusiasm.

**Key Responsibilities**:

- Work closely with the Executive Assistants across the network to ensure open communication and alignment across the National offices
- Processing monthly expenses amd travel coordination for the Managing Director and Leadership Team
- Ensure the office stationery, printers, drinks fridges etc., are always stocked and ready for use.
- Provide reception relief to the receptionist, as and when needed. Ideally sitting on reception 1-2 days per week.
- Assist Marketing team with client and media partner event invitations and monitoring of RSVPs
- Seeking quotes, booking and directing suppliers and trades. This may require some outside of hours calls and coming in before business hours to meet trades
- Daily mail distribution daily

You will have a fun, personable and approachable manner. You'll also possess excellent communication skills and be comfortable dealing with a broad range of tasks. Attention to detail and the ability to juggle multiple tasks, in a timely manner to a high standard is essential. Proven success in a similar role, and the ability to bring creative thinking and to play an active part in OMD'S culture is essential. In return, you will be rewarded with a supportive, energetic and rewarding working environment that will allow you to thrive

**Required skills**:

- A strong customer service focus with a proactive, enthusiastic approach to your work
- Exceptional time management and organisational skills
- High level of computer skills and accurate typing skills, use of Outlook and basic Excel and PowerPoint skills
- Previous administration/marketing experience is advantageous
- Experience working in a busy, fast-paced, service orientated environment
- Can-do attitude

Who are we?
OMD Australia is a proud part of the OMD global network, the world's leading marketing and communications agency. As part of the Omnicom Media Group, we provide services to over 5,000 clients in more than 100 countries and employ 11,000+ staff.
Since launching in 2000, OMD Australia has grown to become Australia's largest media and communications agency, consistently winning awards including:

- Media Network of the year 2017, Cannes Lions Festival of Creativity.
- Award for Culture, Mumbrella Awards 2017 + 2016.
- Employer of the Year, B&T Awards 2016 + 2015.
- Employer of Choice, Australian Business Awards 2016

If there is one thing that defines OMD, it is the philosophy that nothing is more important than our people. We are very proud to have been acknowledged in the ‘Best Places to Work' for the 8th year running in 2016 (top 10), the only agency in Australia to be included this many times.

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