Aps 4 - Executive Assistant

6 months ago

Adelaide Region SA, Australia Australian Government - Department of Climate Change, Energy, the Environment and Water Full time

APS 4 - $72,002 - $78,386 per annum plus superannuation
- Bulk Recruitment (across Divisions) Division
- Adelaide, SA,Brisbane, QLD,Canberra, ACT,Darwin, NT,Hobart, TAS,Melbourne, VIC,Perth, WA,Sydney, NSW

**Who we are**

**The Job**
As an Executive Assistant, you will provide comprehensive administrative support to Senior Executives, by undertaking a wide range of duties which may include:

- diary management and coordination including scheduling appointments and organising travel
- providing high quality administrative assistance in collating papers and folders for meetings attended by the Senior Executive
- arranging meetings and organising logístical arrangements (room bookings, refreshments and escorting external stakeholders)
- liaising with various stakeholders of all levels including the Minister’s Office and providing assistance with general enquiries
- coordinating and reconciling Senior Executive finances
- assisting the Divisional executive group as required (monitoring telephones to ensure core business hours are covered)
- providing other general administrative support functions as required.

**Please note** that this recruitment process will be used to fill current and future Executive Assistant vacancies across the department. The merit pool established through this selection process, which is valid for a period of eighteen months from the date the vacancy was advertised in the Gazette, may also be used to fill future ongoing vacancies where the duties are of a similar nature.

**Please also note** that this recruitment process is advertised as both an ongoing and non-ongoing positions. If an offer of non-ongoing employment is made, the successful applicant would be employed for a period of up to 18 months. Should the non-ongoing position become ongoing, the merit pool established through this selection process, which is valid for a period of eighteen months from the date the vacancy was advertised in the Public Service Gazette, may be used to fill the vacancy on an ongoing basis.

**What we are looking for**

**Knowledge and experience**
The position has frequent contact with a wide range of internal and external clients. It is essential that the Executive Assistant has a strong customer service focus and the willingness and flexibility to respond to, and assist with, issues and work across a wide range of tasks. Experience in managing a Senior Executive office in the public or private sector or providing high level administrative support in a fast-paced environment, is therefore highly desirable. Skills and capabilities.

**Skills and capabilities**
The successful applicants will have:

- well-developed organisational and communication skills with the ability to work across and support multiple work areas
- attention to detail with the ability to respond positively to changes in business requirements
- the ability to establish strong working relationships with stakeholders working across different locations and work as a supportive team member
- the ability to assess information and use good judgement to meet stakeholder needs
- the ability to act professionally and display the behaviours in line with the APS Values and Code of Conduct.

**Citizenship** - To be eligible for employment with the Department of Climate Change, Energy, the Environment and Water you must be an Australian citizen.

**Security Clearance** - These positions require either a Baseline Vetting or Negative Vetting Level 1 security clearance - only a very small number of positions will require a Negative Vetting Level 1 clearance. You will be required to obtain and maintain a clearance at the level appropriate for the position you are placed in.

**For additional information, please read the Job Description below.

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