Aps 4 - Executive Assistant

2 weeks ago

Adelaide Region SA, Australia Australian Government - Department of Climate Change, Energy, the Environment and Water Full time

APS 4 - $72,002 - $78,386 per annum plus superannuation
- Bulk Recruitment (across Divisions) Division
- Adelaide, SA,Brisbane, QLD,Canberra, ACT,Darwin, NT,Hobart, TAS,Melbourne, VIC,Perth, WA,Sydney, NSW

**Who we are**

**The Job**
As an Executive Assistant, you will provide comprehensive administrative support to Senior Executives, by undertaking a wide range of duties which may include:

- diary management and coordination including scheduling appointments and organising travel
- providing high quality administrative assistance in collating papers and folders for meetings attended by the Senior Executive
- arranging meetings and organising logístical arrangements (room bookings, refreshments and escorting external stakeholders)
- liaising with various stakeholders of all levels including the Minister’s Office and providing assistance with general enquiries
- coordinating and reconciling Senior Executive finances
- assisting the Divisional executive group as required (monitoring telephones to ensure core business hours are covered)
- providing other general administrative support functions as required.

**Please note** that this recruitment process will be used to fill current and future Executive Assistant vacancies across the department. The merit pool established through this selection process, which is valid for a period of eighteen months from the date the vacancy was advertised in the Gazette, may also be used to fill future ongoing vacancies where the duties are of a similar nature.

**Please also note** that this recruitment process is advertised as both an ongoing and non-ongoing positions. If an offer of non-ongoing employment is made, the successful applicant would be employed for a period of up to 18 months. Should the non-ongoing position become ongoing, the merit pool established through this selection process, which is valid for a period of eighteen months from the date the vacancy was advertised in the Public Service Gazette, may be used to fill the vacancy on an ongoing basis.

**What we are looking for**

**Knowledge and experience**
The position has frequent contact with a wide range of internal and external clients. It is essential that the Executive Assistant has a strong customer service focus and the willingness and flexibility to respond to, and assist with, issues and work across a wide range of tasks. Experience in managing a Senior Executive office in the public or private sector or providing high level administrative support in a fast-paced environment, is therefore highly desirable. Skills and capabilities.

**Skills and capabilities**
The successful applicants will have:

- well-developed organisational and communication skills with the ability to work across and support multiple work areas
- attention to detail with the ability to respond positively to changes in business requirements
- the ability to establish strong working relationships with stakeholders working across different locations and work as a supportive team member
- the ability to assess information and use good judgement to meet stakeholder needs
- the ability to act professionally and display the behaviours in line with the APS Values and Code of Conduct.

**Citizenship** - To be eligible for employment with the Department of Climate Change, Energy, the Environment and Water you must be an Australian citizen.

**Security Clearance** - These positions require either a Baseline Vetting or Negative Vetting Level 1 security clearance - only a very small number of positions will require a Negative Vetting Level 1 clearance. You will be required to obtain and maintain a clearance at the level appropriate for the position you are placed in.

**For additional information, please read the Job Description below.

  • Aps 5 Executive Assistant

    3 weeks ago

    Adelaide Region SA, Australia Australian Taxation Office Full time

    Various business lines - Adelaide,Melbourne,Perth - Ongoing/non-ongoing, full-time/part-time, $81,478 - $86,376 + 15.4% super We’re seeking enthusiastic, confident,highly motivated and experienced Executive Assistants with exceptional organisation skills, a flair for communication and who shine the brightest in a fast-paced environment. This is an...

  • Executive Assistant

    2 weeks ago

    Adelaide Region SA, Australia Australian Taxation Office Full time

    Various business lines - Adelaide,Brisbane,Upper Mount Gravatt - Ongoing/non-ongoing, full-time/part-time, $73,086 - $79,323 + 15.4% super We are seeking enthusiastic, friendly and highly motivated executive assistants who shine the brightest in a fast-paced environment. This is an exciting opportunity to work closely with an ATO senior executive and help...

  • Aps 5 - Executive Assistant

    2 weeks ago

    Adelaide Region SA, Australia Australian Government - Department of Climate Change, Energy, the Environment and Water Full time

    APS 5 - $78,548 - $86,168 per annum plus superannuation - Bulk Recruitment (across Divisions) Division - Adelaide, SA,Brisbane, QLD,Canberra, ACT,Darwin, NT,Hobart, TAS,Melbourne, VIC,Perth, WA,Sydney, NSW **Who we are** **The Job** As an APS 5 Executive Assistant, you will play an important role in supporting a Division Head (SES Band 2) to ensure their...

  • Aps 4 Executive Assistant

    2 weeks ago

    Adelaide Region SA, Australia Department of Veterans' Affairs Full time

    Salary Range:$74,462 - $79,419 + Attractive Superannuation - Contact Officer: Anne-Marie Kilgariff, (08) 8290 0229 We have an exciting opportunity for an enthusiastic, well organised Executive Assistant to support the Department of Veterans’ Affairs South Australian Deputy Commissioner and Assistant Secretary Income Support through managing high volume...

  • Aps 4 - HR Professionals

    2 weeks ago

    Adelaide Region SA, Australia Australian Department of the Environment Full time

    APS 4 - $72,002 - $78,386 per annum plus superannuation - People Division - Adelaide, SA,Brisbane, QLD,Canberra, ACT,Darwin, NT,Hobart, TAS,Melbourne, VIC,Perth, WA,Sydney, NSW People Division, led by the Chief People Officer (CPO), provides human resources (HR) functions for the Department of Climate Change, Energy, the Environment and Water (the...

  • Finance Officers Aps 4

    1 day ago

    Greater Adelaide SA, Australia Australian Government - Department of Climate Change, Energy, the Environment and Water Full time

    APS 4 - $74,882 - $81,521 - Finance (CFO) - Adelaide - SA, Brisbane - QLD, Canberra - ACT, Darwin - NT, Hobart - TAS, Melbourne - VIC, Perth - WA, Sydney - NSW - Work in a professional team with opportunities for growth and development - Be part of a dynamic, geographically dispersed team delivering high standards of service and seeking to continuously...

  • Aps 4 Policy Officer

    2 days ago

    Greater Adelaide SA, Australia Department of Veterans' Affairs Full time

    Salary Range: $76,696 - $81,802 + Attractive Superannuation Policy Officers work under general direction and are responsible for the delivery of timely, efficient and effective administration support for the branch. Policy Officers will support the Benefits Policy Branch deliver policy advice to the Minister for Veterans' Affairs and Defence Personnel,...

  • Ap Officer

    3 weeks ago

    Adelaide Region SA, Australia Hudson Australia Full time

    Our Client has an asap need to support in their small Finance department, working in a high volume environment supporting the client's AP tasks. - FT Hours, office location Fullarton Road - Small team environment - 4 week contract to fill in for Recruitment process **Key Responsibilities** **Invoice processing** - Responsibility for alpha group of...

  • Executive Assistant

    6 hours ago

    Adelaide Region SA, Australia HAYS Full time

    Join a Government Department on a short term contract **Your new company** Your new company is a State Government Department seeking an Executive Assistant for a 4-week period to support an Executive Director **Your new role** Your new role as Executive Assistant will be responsible for duties not limited to: - Managing the Executive Directors diary -...

  • Aps 4 - Learning and Development Administrator

    2 days ago

    Adelaide Region SA, Australia Australian Government Department of Defence Full time

    $71,207 - $77,739 (pro-rata for part-time vacancies - plus Super) - Adelaide - SA, Canberra - ACT, Melbourne CBD - VIC **The Role**: - Learning is more than our craft, it's our calling._ The secret to our success is simple - we seek people who are as bold with their ideas, as they are exceptional at their craft. People who bring optimism and curiosity to...

  • Executive Assistant

    11 hours ago

    Adelaide, South Australia Australian Submarine Agency Full time

    The RoleThe Australian Submarine Agency (ASA) is looking for highly experienced, enthusiastic and organised Executive Assistants to fill current vacancies supporting a number of SES Band 2 and 2 Star Officers across the Agency.This role is fast-paced with rigid timelines. It requires management of the office environment and the prioritisation of multiple...

  • Aps 6 - Transition Team Lead

    2 days ago

    Adelaide Region SA, Australia Australian Government Department of Defence Full time

    $85,607 - $97,790 (plus Super) - Adelaide - SA, Darwin - NT, Perth CBD - WA **The Role** Joint Transition Authority (JTA) Transition Coaching and Support (TCS) is seeking a Regional Lead (APS 6 level) based in the Central and West region. The Regional Lead oversees the delivery of the needs based Defence Force Transition Program in WA, NT and SA. The...

  • APS 4

    7 days ago

    Adelaide, South Australia Federal Court of Australia Full time

    Ongoing/non-ongoing, Full-timePosition OverviewThe position is responsible for the day-to-day management, allocation and functioning of Federal Court courtrooms and hearings. As hearings at the Federal Court fluctuate depending on judicial listings and requirements, the position is also responsible for the allocation and management of a small team of casual...

  • Executive Assistant

    3 weeks ago

    Adelaide Region SA, Australia PERSOLKELLY Full time

    PERSOLKELLY brings together the legacy and experience of four organisations that shaped the staffing landscape over the past century: Kelly Services, who pioneered the modern temporary help industry in 1946; SKILLED, who crafted the staffing industry in Australia in 1964; Programmed, the leading provider of operations and maintenance services across...

  • Executive Support Assistant

    3 weeks ago

    Adelaide Region SA, Australia Entree Recruitment Full time

    **Permanent, full-time position with an attractive salary** - ** Adelaide CBD Location** - ** Fast-paced, supportive working environment** **About the Company** As a significant employer in South Australia, our client is a diverse member-based association which positively impacts the lives of its members through the development and delivery of human...

  • Aps 6 - Administration Officer

    3 days ago

    Adelaide Region SA, Australia Australian Government Department of Defence Full time

    $85,607 - $97,790 (plus Super) - Adelaide - SA **The Role** The Electromagnetic Warfare Intelligence Maritime Systems Program Office (EWIS-Maritime SPO) is seeking a highly professional, motivated APS 6 Administration Officer to join the newly established Adelaide team. As the APS 6 Administration Officer you will undertake procedural, operational,...

  • Aps 4 Service Desk Officer

    3 days ago

    Greater Adelaide SA, Australia Department of Veterans' Affairs Full time

    Salary Range: $79,764 - $85,074 + Attractive Superannuation Open Arms is the gateway for veterans and their families to access services, including counselling, to improve their mental health and wellbeing. It promotes and provides mental health and wellbeing services toward improved outcomes and quality of life for veterans and their families. This is...

  • Executive Assistant, Aps5, Australian Radioactive

    2 days ago

    Greater Adelaide SA, Australia Department of Industry, Science, Energy & Resources Full time

    Adelaide, Canberra - Job closes 7/10 **About the Department**: The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by...

  • Supply and Distribution Manager

    4 weeks ago

    SA - Adelaide - Southern Adelaide, Australia APS Adelaide Profile Services Full time

    APS Adelaide Profile Services is Australia's leading Steel Processing business. Partnering with Bluescope Steel, we supply Australian made product across a variety of industries including Defence, Government Infrastructure, Mining & Resources, and Renewable Energy.We are seeking a motivated Supply and Distribution Manager to join our company and support our...

  • Executive Secretary

    6 hours ago

    Adelaide, South Australia Australian Submarine Agency Full time

    We are seeking highly skilled and motivated individuals to join our team as Executive Assistants. The successful candidates will be responsible for providing exceptional support to SES Band 2 and 2 Star Officers across the Agency.This role requires strong organizational and communication skills, with the ability to manage multiple priorities and work under...