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Business Services Coordinator

1 month ago

Canberra, Australia King & Wood Mallesons Full time

**Job no**: 497668

**Work type**: Full time - Permanent

**Location**: Canberra

**Categories**: Business Services
- Take your office services career to the next level at a world-class law firm
- Enhance the client experience in this key operational role
- Enjoy our premium environment and excellent benefits - free gym membership and corporate discounts

Is customer service your jam? Are you an organisational superstar looking to lay the foundation for your corporate career? Don't miss this opportunity

**Who are we?**

We are Asia’s top tier international law firm with deep roots in Australia spanning almost 200 years. With 30 offices, we have over 3,000 lawyers strategically positioned on the ground in the world's growth markets and financial centres.

**About the role**

This is a fantastic opportunity for an administrative superstar with a focus on creating excellent guest experiences to take their career to the next level - and at top tier international law firm

An Australian Government security clearance (or the ability to obtain clearance) will be highly regarded.

The day to day will involve:

- Assisting the Business Services & Hospitality Manager in daily coordination and management of business operational activities
- Creating staff rosters ensuring appropriate coverage at all times
- Processing visitor requests and preparing for arrivals
- Co-ordinating weekly and larger ad hoc staff moves and relocations
- Ensuring seating allocation plans are accurate and up to date
- Conducting Business Services inductions to all new starters
- Processing of invoices
- Liaising with contracted suppliers regarding stock management and rectifying issues
- Processing document production requests (copy, scan, finishing etc) mail and couriers
- Assistance with archiving and records management
- Meeting internal and external customer expectations and company goals
- Assisting with meeting room set ups
- Providing support and back up cover to reception and clerks when required

**What experience are we looking for?**
- Administration or office coordination experience
- Australian Government security clearance (or the ability to obtain) desirable
- A commitment to exceptional customer service
- Demonstrated experience working in team environments - leadership experience highly regarded
- Excellent communication, organisational and prioritisation skills
- Experience in coordinating logistics
- A positive, can-do attitude
- High attention to detail
- Driven, proactive and results-oriented
- Maintains a good relationship with both internal and external clients
- Good time management skills in order to meet deadlines
- Experience using Microsoft Office suite
- Demonstrates team collaboration
- A flexible attitude towards duties and be available to work reasonable additional hours if required

**Why work with us?**

We promote a culture based on respect, trust, inclusivity, diversity, flexibility, mastery and growth. We seek to create a workplace where our people are proud to work and where their ambitions can be realised. Connection with our people is a priority, we offer targeted and meaningful conversations around professional and personal development, with regular feedback and coaching.

**What else we’ll offer**
- Access to market leading work in your chosen specialty, and the opportunity to work with leaders in their fields
- Flexible ways of working and various leave arrangements to balance your work and life commitments
- Holistic wellbeing programs supporting mental and physical health, including access to a broad range of mental health resources, EAP, gym memberships, flu vaccinations, skin cancer checks and in house catered meals
- Mobility around our network when opportunities arise
- Access to a large range of learning and development opportunities to help you meet your goals
- A detailed framework to support working parents in balancing their personal and professional priorities, including 26 weeks paid parental leave open to both primary and secondary carers with no minimum service period for permanent employees
- Corporate discounts on health and general insurance, superannuation advice and other products and services
- Opportunities to participate in a wide range of pro-bono and community impact programs, and inclusion networks

**How to apply**

Applications close COB **14 May 2023** unless filled prior.

King & Wood Mallesons is an equal opportunity employer and is committed to diversity and inclusion. Applications from people of Aboriginal and Torres Strait Islander descent are encouraged. We welcome, value, support and harness the positive benefits that people’s different life experiences bring, especially as they relate to gender, sexual orientation, culture, faith, disability and life stages.

If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia.

**Advertised**: 01 May 2023 AUS Eastern

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