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Aps5 Business and Finance Coordinator

4 months ago

Canberra, Australia DFP Recruitment Services Full time

**Job description**:
**About the Organisation**
Our client is responsible for the maritime safety of international shipping and domestic commercial vessels, protection of the marine environment from ship-sourced pollution, and search and rescue nationally. Its operating environment is demanding and complex, involving diverse stakeholders and operations.

**About the Role**
Reporting to the Senior Officer Business Support the Business and Finance Coordinator will be responsible for a wide range of responsibilities associated with business support, finance, contract administration, procurement, logístical and administrative services for the Response division, as well as undertaking ad-hoc projects.
- Deliver invoice and purchase order processing for the Response division, including management of SAP Concur Response Hub and supporting live SAR invoice processing with investigation and research to resolve queries for the division.
- Manage the administration of contracts (labour hire and service) for Response division, including maintaining accurate records and providing reports and analysis on divisional contracts to management upon request
- Manage the Medevac Cost Reimbursement process for the Response division including investigation, problem solving and solutions to queries.
- Develop and maintain internal and external stakeholder relationships including regional teams to ensure effective and timely communication and information sharing and providing support to stakeholders through change.
- Provide administrative support, information management and project assistance across the division, with a particular focus on:

- Provide compliance advice to management and staff with regards to travel, credit card, financial, procurement and contract management policies
- Implementation of information management strategies including management of the continual improvement register in support of the Integrated Management System
- Assistance with quality assurance activities including analysis, development, implementation, and review of business processes for continual improvement to ensure accuracy and appropriateness of information and procedures
- Support the divisional induction process for new starters regarding finance processes and relevant policy
- Support change management activities as required
- Support delivery of divisional induction processes
- Under direction, coordinate information for quality audits
- Creation and reconciliation of financial processes such as purchase orders

**Skills and Experience**:

- Demonstrated experience in the establishment of positive relationships in a business support environment; working closely with managers, team leaders and technical service staff (internal & external) to ensure the service delivery objectives are met;
- Self-motivated with a high level of initiative, along with excellent organisational and time management skills with an unwavering attention to detail;
- Demonstrated ability to learn rapidly and achieve quality outcomes in a timely manner when dealing with complex issues;

**How to Apply**

Note: You may be required to provide evidence of your COVID-19 vaccination status.