Workplace Assistant

7 months ago

Brisbane, Australia WSP Australia Full time

Great offices with the best facilities, Plus access to free swimming pool and fitness options
- Fantastic Company benefits including extra holiday leave
- Fantastic Career development and career opportunities

Join our team of intelligent and collaborative Changemakers and make your mark on tomorrow

At WSP, we are committed to nurturing and developing the next generation of diverse Changemakers through mentorship and structured development programs. Being part of an inclusive global firm, you will have access to a variety of opportunities, and the support you need to progress your career and make your mark from day one.

**What you’ll do**:
Key accountabilities (including, but not limited to);
- Ensure compliance with all role-specific Safety, Health, Environment, and Quality (SHEQ) obligations.
- Assist in maintaining a safe and functional agile working environment.
- Support the Workplace Manager and team in various tasks.
- Handle ad-hoc requests from the business and team members.
- Assist with new starter packs, FSH (Field Services Hub) inductions, and staff lockers.
- Coordinate both reactive and scheduled maintenance.
- Liaise with cleaning contractors and manage meeting room equipment.
- Collaborate with catering for a seamless Front of House (FoH) experience.
- Field and forward inquiries, ensuring a world-class client experience.
- Provide technical AV support and assist with internal and external events.
- Handle procurement of stationery, office equipment, and consumables.
- Manage finance-related tasks, including invoicing and cost recovery.
- Action purchase orders and maintain registers.
- Conduct regular tenancy audits for SHEQ compliance.
- Coordinate repairs, services, and maintenance of tenanted areas and equipment.
- Assist in managing security systems, electronic access, and alarms.
- Handle staff and visitor security passes and liaise with building management.
- Ensure adequate Wardens and First Aiders are appointed and trained.
- Act as Fire Warden and respond to iSMS issues.
- Maintain SHEQ signage and adhere to requirements.
- Coordinate field supplies, motor vehicles, and storage space effectively.
- Provide support for couriers, deliveries, and mail distribution.
- Identify opportunities for improvement in services.
- Adopt a proactive approach to duties, complementing WSP Guidelines.

**About you**:

- Must have High school diploma (or equivalent)
- If you have been out of the work place and wish to return due to family or other commitments then please apply
- Comfortable and confident with technology. Able to learn processes and troubleshoot problems calmly and quickly.
- Confident providing instruction and assistance to internal and external clients at all levels.
- Able to remain calm, focused and effective under close scrutiny and in time critical situations.
- Strong customer service focus with excellent communication and relationship-building skills
- Polished and professional presentation.
- Sound knowledge of MS Word, Excel and Outlook
- Strong organisational and time management skills with the ability to juggle multiple priorities
- A self-starter who can work independently, but also contribute proactively to a strong team environment.
- Demonstrate adherence to confidentiality requirements and maintain a high level of ethical behaviour
- Experience in a similar role, specifically looking after AV set up would be highly regarded.
- Existing knowledge of video conferencing systems (i.e. Teams, Zoom etc) would also be highly regarded.

**About WSP**:
Our vibrant workplace culture is an important part of what makes this a great place to work. It is supported by our Guiding Principles:

- We value our people and our reputation.
- We are locally dedicated with international scale.
- We are future focused and challenge the status quo.
- We foster collaboration in everything we do.
- We have an empowering culture and hold ourselves accountable.

WSP prioritises the health and wellbeing of our people by offering flexible working, 12 months parental leave, opportunities for global mobility, purchased additional leave, and competitive remuneration among many more benefits designed to help you shine. We are committed to providing an inclusive, diverse and equal opportunity workplace. We promote Indigenous voices and are actively delivering a ‘Stretch’ level Reconciliation Action Plan. Accredited by the Workplace Gender Equality Agency as an Employer of Choice, we also support the LGBTQI+ community, and encourage all employees to bring their whole selves to work.

No Recruitment Agencies Please.

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