Administrative Officer
2 months ago
**Deadline**:Applications will be accepted up until **11:59pm, Monday 30th January 2023.**
**About Equal Ed**:
Equal Ed is a social enterprise that provides a variety of services to schools, non-profits and local government. Equal Ed aims to:
1. Empower individuals through increasing access to learning and development opportunities, and
2. Strengthen communities through delivering innovative and people-centred services and solutions
Our work is currently split into 3 main divisions:
- Strategy & Consulting
- Programs
- Education Technology
For more information, please visit our website at _equaled.org_
**About the Role**:
As the Administrative Officer, you will provide high-level administrative support to the organisation with day-to-day business operations.
- **Administrative Support**_
- Provide general administrative support including preparation of agenda, papers, minutes and actions to allocated employees.
- Assist Director with corporate governance administrative requirements as directed
- Maintain the current filing and database system, and look for ways to improve current systems
- Reconcile corporate credit card statements and provide required back-up with finance functions, including payroll
- Review financial reports generated by Xero with Director, and coordinate required reports for quarterly business activity statements (BAS) and annual audit as needed
- Action incoming and outgoing mail
- Renew subscriptions to databases and professional memberships
- Arrange and provide support for meetings and other events
- Contribute to team effort by accomplishing related results as needed
- Other administrative duties as directed
**Who you'll work with**:
- Directly reports to Managing Director
- Works with a team of Coordinators, Project Officers and volunteers
**Who We're Looking For**:
Equal Ed may look upon these skills and experiences favourably. However, we understand that individuals who may not have some or any of these experiences can still excel at Equal Ed. We encourage potential applicants to use this section as a guide to determine role suitability, rather than a checklist for minimum criteria, and encourage all interested individuals to apply. We highly value individuals who are flexible, adaptable and show genuine curiosity to learning about issues and finding effective solutions for impact.
- Experience in an administrative support delivery function with the ability to anticipate support needs and multi-task within a fast-paced, high volume and multi-faceted business environment.
- High level communication skills with the ability to communicate and liaise
- confidently with all levels of the business.
- Sound experience to review and prepare documents to a high-quality level which are fit for business purpose.
- Sound technology skills across the full suite of programs, the ability to learn and adapt to new technology systems and actively educate and support other users.
- Proven ability to work independently and collaboratively within a team environment supporting productive relationships with people at all levels.
- Ability to develop, implement and maintain sound systems and processes to drive efficiency across administrative functions whilst leading and educating others within a continuous improvement environment.
**Application Process**:
- Shortlisted applicants will be contacted for a phone screen and, if passed, invited to participate in an online interview/selection process
- Successful applicants will be notified of their outcome in _February 2023_
- attach your resume
- attach a separate cover letter, addressing selection criteria (no more than one page). Please address your covering letter to **Edward Le, Administrative Officer.**
**Working Arrangements**:
Work from home, in office CBD or at client locations.
- **Remuneration**:_
$60,000-$65,000 (pro rata) + 10.5% Superannuation
- **Time Commitment**:_
0.3 - 0.5 FTE (part-time).
**Deadline**:Applications will be accepted up until **11:59pm, Monday 30th January 2023.**
**Job Type**: Part-time
Part-time hours: 15 per week
**Salary**: $60,000.00 - $65,000.00 per year
**Benefits**:
- Professional development assistance
- Work from home
Schedule:
- Flexible hours
- Monday to Friday
- No weekends
Ability to commute/relocate:
- MELBOURNE, VIC 3000: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
- What is it about this role that attracted your attention?
- How do you feel your previous experiences will help you in this role?
- "Generating impactful solutions involves asking great questions more so than it requires coming up with great answers".
Please indicate on a scale of 1 to 5 (1 = Strongly Disagree, 5 = Strongly Agree), to what extent you agree with the above statement. Please justify your response.
Licence/Certification:
- Working with Children Check (required)
Work Authorisation:
- Australia (required)
Work Location: Hybrid remote in MELBOURNE, VIC
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