Junior Assistant Company Secretary

1 week ago

Toowong, Australia Auto & General Insurance Full time

**The role**:
The Assistant Company Secretary (Insurance) is responsible for providing high-quality support to the Corporate Secretaries and Head of Corporate Governance. This includes providing executive-level administrative support, managing and undertaking preparation and administration of Board and Executive meetings, attending and minuting some forums and supporting the Head of Corporate Governance in ensuring corporate governance compliance relating to the Insurance Australia business.

This is a great opportunity for professionals with experience as an Assistant Company Secretary or Personal Assistant background looking for the next challenge This is a full-time permanent role is based in our Toowong Head Office.

**Accountabilities**:

- Provide administrative support to the Head of Corporate Governance and Company Secretary including calendar management, expense claims, filing and printing/preparing papers for meetings.
- Assist with the life cycle of Boards & Committees from agenda setting to minute taking..
- Maintain action items registers and ensure efficient communication with key stakeholders tracking through to resolution.
- Maintain Board and Committee calendars, including managing invitations and attendees.
- Uphold stakeholder confidence and ensure information remains confidential.
- Assist with filing Board and Committee meeting minutes and other company-related documentation.
- Fulfil requests for information from business as it relates to the Group Company Secretariat function including internal and external audits. Present a positive and professional image of the Group Company Secretariat function to all stakeholders.

**Skills, Knowledge and Qualifications**:

- 2 years’ experience as an Assistant Company Secretary or similar role, or 3 years experience in an high-level administration role within a fast-paced professional environment.
- Demonstrated competency with administrative tasks, including prior minute-taking experience.
- Strong written and verbal communication skills and a strong appreciation for confidential matters
- Resourceful logical thinker with superior attention to detail.
- Excellent interpersonal skills with the ability to build and maintain relationships with a diverse range of internal and external clients, including Executives and Board members.
- Demonstrated ability to establish priorities, proactive approach in driving outcomes and resolving issues and proven organisational and time management skills.
- Ability to think and work “outside the box”.
- Enthusiastic self-starter with excellent ability to multitask, prioritise and work under pressure. Ability to work autonomously.

**About Us**:
At Auto & General (A&G), we provide great products and services to safeguard our customers in their time of need. Our range of general insurance products protects customers on the road, at home and on holiday with various Car, Motorcycle, Home, Contents, and Pet products as well as Roadside Assistance.

**Our Perks**:

- **Location **- Our office is conveniently based in Toowong Village shopping centre - a city fringe location with access to retail, restaurants, various parking options and public transport.
- **Extra leave**:

- Enjoy additional leave days on us You’ll receive a paid ‘ME’ day and one paid volunteer leave day annually. Team members can also purchase up to two additional weeks of leave per year.
- **Paid parental leave**:

- We support our new parents with paid parental leave and other benefits.
- **Workplace giving**:

- If you’re passionate about a cause, then we are too - we offer workplace giving and we’ll dollar-match your donations to registered charities.
- **Development opportunities**:

- We’re championing your development with internal programs and access to a wide range of online courses.
- **Employee discounts**:

- You’ll receive discounts on Budget Direct insurance products.
- **Reward and recognition**:

- We reward high performance with employee recognition, reward and incentive schemes.
- **Onsite facilities **- There are excellent end-of-trip facilities on offer and private spaces for nursing mothers.
- **Get social**:

- Join our vibrant social and community activities including annual celebrations, family fun days and regular events across each site.
- **Perks App**:

- Access to an employee benefits and discounts app called ‘Perks’ offering great discounts, offers and programs across a range of areas.**Auto & General values individual differences and believes in fostering an inclusive culture that creates a great place to work for all.
*A note from Auto & General to recruitment agencies: We politely ask that you avoid making any approaches or sending any unsolicited resumes to our Recruitment Team or Hiring Leaders across our business. Auto & General is not responsible for any fees related to unsolicited resumes.

**Applications close: COB Friday, 1 March 2024

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