Administration Manager

1 month ago

Canberra, Australia ACT Government Health Full time

**Administration Manager - Administrative Services Officer Class 5**
**(**
**Job Number**:
**028UH**
**)**

**Description**

**Directorate**
- Canberra Health Services**Branch**
- Medicine**Section**
- Clinical Forensic Medical Services**Position Number**
- 24397**Position Title**
- Administration Manager**Classification**
- Administrative Services Officer Class 5**Vacancy Type**
- Temporary Full-time**Vacancy Length**
- This is a temporary position available for eight months with the possibility of extension and/or permanency.**Location
- The Canberra Hospital, Garran ACT**Base Annual Salary**
- $84,749 - $89,705**Contact Officer**Closing Date**
- 02 March 2023**Our Vision**: creating exceptional health care together

**Our Role**: to be a health service that is trusted by our community

**Our Values**: Reliable, Progressive, Respectful and Kind

**POSITION OVERVIEW**:
Clinical Forensic Medical Services (CFMS) is a locally based well established clinical service that provides forensic medical care to patients from the ACT and surrounding areas. CFMS comprises of Clinical Forensics ACT (CFACT), contracted medical services to the AFP, Forensic and Medical Sexual Assault Care (FAMSAC), the ACT Health based sexual assault service, and ‘Fitness To Drive Medical Clinic’ (FTDMC). CFMS is a medical unit within Canberra Health Services, with requirements and support for ongoing professional development of all staff.

**DUTIES**:
You will:

- Support the Clinical Forensic Medical Service’s Unit Director and senior CFMS management in managing the day to day operations of the administrative staff to achieve a high quality, consistent consumer focused administrative support.
- Manage highly confidential information and must have the ability to prioritise workloads, exercise initiative and work to deadlines. Monitor the registration and processing of formal requests from agencies such as AFP, the DPP and The RTA to support service delivery. Provide secretariat support for various stakeholder meetings (Prepare agenda, Minutes, presentations and data reports).
- Co-ordinate all matters relating to revenue, budgeting and expenditure such as salary reports and special purpose accounts. Arrange payment of accounts and sundry debtor actions and balance financial accounts.. Coordinate and manage a 24-hour rostering system and associated requirements of time sheets and payments.
- Under the general direction of the CFMS Unit Director and CFMS senior management provide the day-to-day human resource management of staff including assisting with performance agreements, mandatory training, approval of flex and leave and recruitment of staff.
- Undertake other duties appropriate to this level of classification which contribute to the operation of the organisation.

**ABOUT YOU**:
**Behavioural Capabilities**
- High level leadership qualities with emotional intelligence, self-motivation with the ability to work with a range of stakeholders and build strong, respectful relationships in a highly confidential workplace.
- High level verbal and written communication, and interpersonal skills.
- Strong organisational skills with an ability to work independently and within a team environment.

**Position Requirements/Qualifications**:
Mandatory
- Must be eligible to pass and maintain an AFP Baseline Security Clearance.
- Have a current ACT drivers’ licence.
- CHS is leading the drive to digitally transform health service delivery in Australia through the implementation of a territory wide Digital Health Record. Computer literacy skills are required which are relevant to this role as you will be responsible for completing required documentation and becoming a proficient user of the Digital Health Record and/or other Information Technology systems; once proficient, you will need to remain current with changes, updates and contingencies.

Desirable
- Have an understanding of how the National Standards and Quality Health Service (NSQHS) indicators align with this role.
- Fulfil the responsibilities of this role as detailed in the CHS Exceptional Care Framework, Clinical Governance Framework, Partnering With Consumers Framework and all other related frameworks.
- Undergo a pre-employment National Police Check.
- Obtain a Compliance Certificate from OMU (Occupational Medicine Unit) relating to assessment, screening, and vaccination processes against specified infectious diseases.

**Note**: This is a temporary position available for eight months with the possibility of extension and/or permanency.

**WHAT YOU REQUIRE**:
These are the key selection criteria for how you will be assessed in conjunction with your resumé and experience:
These are the key selection criteria for how you will be assessed in conjunction with your resumé and experience.
- Demonstrated effective leadership, with emotional intelligence and excellent communication skills including staff supervision, establishing priorities, roster and workflow management.
- Demonstr

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