Board Governance Administrator

6 months ago

Melbourne, Australia TQSolutions Full time

For 29 years, ISPT has invested in property, developing and creating vibrant, meaningful places for people to work, shop and enjoy. We are committed to supporting Australians in retirement and creating sustainable communities. Our purpose is to create better futures.

At ISPT, we have over $22.2B in funds under management across 140 assets in office, retail, industrial, residential and emerging sectors of education and health & life sciences. We aspire to be the first choice for investors, people and partnerships. O ur culture and people are our greatest assets, and we recently launched our refreshed strategy that focuses on building on our strengths while transforming for the future.

We now have an exciting opportunity for a Board Governance Administrator to join our company secretarial team.

About the opportunity

We are seeking a motivated and proactive Board Administrator to join our Company Secretarial team based in Melbourne. As a key member of the team, you will provide high-quality administrative support to the Board of the ISPT Group Entities, ISPT Board committees, Shareholder meetings, and various ISPT Fund Investor groups. Your role will be pivotal in ensuring the smooth running, efficiency, and effectiveness of the Company Secretarial Services team.

**Other tasks will include**:

- Liaise directly with Board Directors on various matters related to board activities and governance.
- Coordinate travel arrangements and attendance at external professional development sessions for the Group Company Secretary and Board Directors.
- Assist with the preparation and ongoing management of the Boards’ and Committees’ annual calendars.
- Support the preparation and management of the Company Secretarial Services mandatory activities calendar.
- Organise and manage the logistics for various board and committee meetings, including collating guest meeting invites and devising a timetable for the running order of the meetings.
- Collate and distribute board and committee papers.
- Support the Group company secretary with the creation, compilation and distribution of papers, and minutes.

About you

You will bring experience working with Boards and company secretarial teams. A demonstrable strong knowledge of company secretarial practices is expected. Communication is key, and we're looking for someone with outstanding written skills and an excellent attention to detail. You'll be communicating with ISPT senior leaders and Board Directors, so confidence and accuracy in your communication, of all forms will be required.

We want someone who can work independently and take the initiative. Motivation will be important as will your drive to get things done. Skills required include:

- High level of organisational skills, adaptable to changing needs and deadlines in a fast-paced environment.
- Display high standards of confidentiality and diplomacy in handling sensitive issues.
- Experience in property, financial services, superannuation, or other professional services or corporate environments is desirable but not mandatory.
- Flexibility with working hours, as Board/Committee paper deadlines may require out-of-office efforts.
- Experience with Diligent Board books is desirable but not mandatory.

We offer

We understand that work is only one part of your life, and because of this we have benefits to allow you to focus on what is important to you. We support our colleagues to achieve work life balance through flexible working arrangements such as hybrid working and competitive financial and lifestyle benefits. These include a generous incentive program, 12% superannuation, a company-wide salary continuance policy, up to 16 weeks of paid parental leave, plus a leave day every month

We cultivate a workplace that is welcoming and respectful along with embracing the diversity each team member brings. We have a continued commitment to an inclusive workplace where everyone feels valued and respected for who they are, so if you require any adjustments to the recruitment process to equitably participate, please let us know.

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