Governance Assistant
7 months ago
**Governance Assistant**:
**Job no**: 494793
**Work type**: Part time
**Location**: Melbourne - CBD & Inner Suburbs
**Categories**: Administration & Office Support
Citywide is recruiting for a **Governance Assistant** to support the Governance and Quality functions of the business. This is a role that will see you juggling multiple tasks, assisting the Company Secretary and the Assurance, Risk & Governance team. You will be responsible for the implementation of key administrative functions to support the business. This is a part time role (4 days a week) based in our North Melbourne office.
**About Citywide**
Citywide is a company with a clear purpose and mission - we shape liveable cities for more than 14 million people in communities along Australia’s eastern seaboard. We manage and maintain all aspects of civic amenity, assets and infrastructure for government and private enterprise customers, to the benefit of the host communities in which we work and whom we serve.
**Primary Responsibilities**:
- Assist Company Secretary and Assurance, Risk & Governance
- Ensuring that Board and Committee policy and procedures are followed.
- Coordinating the timely preparation, completion and despatch of Board and Committee papers.
- Preparation of draft Agendas, Minutes, Cover Sheets and meeting Run Sheets.
- Coordinating and maintaining the upkeep of all company records, including ASIC filings.
- Helping to organise and facilitate the induction and professional development of directors, including managing Diligent Resource Centre for Board and Executives.
- Creating and maintaining the Board Calendar.
- Travel and Expense management for Board members.
- Management and maintenance of Company Registers, including Conflicts of Interest.
- Administer Document Management process, including the registered document repository.
- Support the administration of Change Management process and Quality System
- Creating Purchase Orders and arranging payments of invoices.
- Event/workshop management including booking venues, setting up events and organising the agendas.
- Ensuring integrity and confidentiality of Board and CEO's office is maintained.
- Other duties as required within the scope of the role.
**Required Skills and Experience**:
- Minimum 5 years' experience in office administration
- Confident high level interpersonal and communication skills
- Professional phone manner and ability to liaise with various stakeholders
- Advanced Microsoft Office and general computing knowledge
- Excellent time management, highly developed organisational skills and ability to handle a range of tasks with competing priorities
- Event management experience
- Strong verbal & written communication
- Excellent attention to detail
- Proven ability to work under pressure
- Ability to multi-task with a high degree of adaptability in a fast paced changing environment
- High degree of personal integrity and credibility and the ability to represent the CEO, Executive and Board with professional competence
- Governance or Compliance training or experience would be highly regarded but is not mandatory
**In return we offer**:
- The job security that comes with our list of long-term contracts
- The chance to make an impact in a rapidly expanding company
- The opportunity to further develop your skills in a strong, supportive environment
- A workplace that focuses on safety first
- A company with a culture of teamwork and respect
- Potential to work flexibly
-
Government Relations and Public Policy Assistant
2 months ago
Melbourne, Australia RMIT University Full timeOverview: - We are seeking a casual Government Relations and Public Policy Assistant / Intern position to start in February 2025 - Casual HEW 3 + 11.5% superannuation - Based at the Melbourne CBD campus, and hybrid ways of working About You The Government Relations and Public Policy Assistant is a talented and versatile generalist supporting the Policy,...
-
El1 Assistant Director Claims Governance
5 days ago
Melbourne, Australia Comcare Full time**Overview of the team and role** The Claims Strategy and Governance Team coordinates Comcare’s claims strategy, claims management systems, governance, published material, claims compliance and assurance. The team is multi-disciplinary and works across the group and Comcare to help support and enable claims outcomes. The team also administer the...
-
Assistant Manager
7 months ago
Melbourne, Australia Australian Bureau of Meteorology Full timeExecutive Level 1, Ongoing - $110,115 - $120,760 + 15.4% super - Canberra or Melbourne We are looking for an experienced and resilient professional to fill the role of Assistant Manager (Government Relations and Policy) at the ACS. The ACS was established in July 2021, as a partnership of the Bureau of Meteorology, CSIRO, Geoscience Australia, and the...
-
Assistant Manager
6 days ago
Melbourne, Australia Moore Stephens Full time**Melbourne**: **Service/Department**: **Governance and Risk Advisory**: **Sector**: **Accounting**: **Job type**: **Full Time**: **Description**: Moore Australia (VIC) is a leading mid-tier professional services and financial advisory firm. We are focussed on delivering client excellence across our 9 service offerings, giving our teams opportunities to...
-
Project Assistant, Governance, Policy and Planning
7 months ago
Melbourne, Australia National Gallery of Victoria Full timeVPS 2.2: $65,409 per annum + 10.5% superannuation Full Time, Fixed Term for 2 years The National Gallery of Victoria (NGV) is seeking a Project Assistant who will be responsible for providing efficient, professional, and confidential administrative and project support to the Associate Director, Governance, Policy, Planning and Information Technology. ABOUT...
-
Governance Officer
7 months ago
Melbourne, Australia Cbus Full timeGovernance Officer **About the Role** The Governance Officer supports the Company Secretariat Team. This role will perform a variety of tasks, duties and responsibilities within the Fund's specialist Governance division, including providing secretariat and governance support to Board and Management Committees. The role will deal with highly confidential...
-
Executive Assistant
7 months ago
Melbourne, Australia Engage Personnel Full timeFull-time opportunity - Mid-tier firm located in the CBD - Where every day is different - Competitive salary package Working for a standout mid-tier firm in the CBD! Some great exposure to legal work across Government, Planning and Environment. - **Mid-tier Firm with amazing benefits**: - **Excellent interesting area of law with fantastic operators!**: -...
-
Assistant Director
5 months ago
Melbourne, Australia National Health and Medical Research Council Full timeExecutive Level 1 - $113,335 - $128,959 per annum plus 15.4% Superannuation - Canberra, Melbourne **Job specific duties** As the Assistant Director, you will be required to: - Provide expert advice and leadership in data governance - Lead the development and implementation of organisational data governance frameworks with a focus on whole of data...
-
Assistant Secretariat
24 hours ago
Melbourne, Australia Court Services Victoria Full timeLocation: Melbourne | CBD Job type: Full time Organisation: Court Services Victoria **Salary**: $109,730 - $132,764 Occupation: Administration/Secretarial Reference: VG/JS0074DR - Work for Court Services Victoria which provides the administrative services and facilities necessary or desirable to support the jurisdictions - Support the Board Secretary in...
-
Legal Assistant/secretary
7 months ago
Melbourne, Australia Moss & Co Consulting Pty Ltd Full timeSupporting a Partner, and small team - Join a leading, modern and diverse national law firm - Contact Naomi for additional information Our client is a modern and dynamic, national law firm that takes pride in its commitment to diversity and inclusion. They have over 700 employees nationally, with offices in Sydney, Melbourne, Brisbane, Canberra and...
-
Legal Assistant/secretary
7 months ago
Melbourne, Australia Moss & Co Consulting Pty Ltd Full timeSupporting a Partner, and small team - Join a leading, modern and diverse national law firm - Contact Naomi for additional information Our client is a modern and dynamic, national law firm that takes pride in its commitment to diversity and inclusion. They have over 700 employees nationally, with offices in Sydney, Melbourne, Brisbane, Canberra and...
-
Governance Coordinator
9 months ago
Melbourne, Australia Hudson Australia Full timeOrganisational Relationships This role reports to the Manager Strategy, Governance and Risk and liaises with all internal stakeholders, peers in water corporations or local government, government agencies and members of the public. The Governance Coordinator is also responsible for supervising the Governance Officer Position Objectives The Governance...
-
Governance Advisor
7 hours ago
Melbourne, Australia Becks Wiggins Stokes Full timeFulltime, permanent position - CBD location - Hybrid working - One RDO per month - Employee Assistance Program (EAP) - End of month drinks - Flu vaccinations, fruit boxes and yoga classes - 17% leave loading Our client, a large membership-based organisation located in Melbourne’s CBD, is seeking an experienced Governance Advisor to join their Education...
-
Personal Assistant
1 week ago
Melbourne, Australia Moore Stephens Full time**Melbourne**: **Service/Department**: **Governance and Risk Advisory**: **Sector**: **Accounting**: **Job type**: **Full Time**: **Description**: As a Personal Assistant at Moore Australia, your directors and team will look to you for support from an administrative and operational level. This role will see you supporting 1 Director and their team in our...
-
El 1 Assistant Director Governance and Assurance
7 months ago
Melbourne, Australia Comcare Full time**Overview of the Team and role** The Governance, Assurance and Secretariat unit works under the Finance and Assurance team of Corporate Group. The unit supports Comcare through: - Providing secretariat services for the Audit and Risk Committee, Operations Committee and Performance, Compliance and Engagement Committee. - Providing frameworks and support...
-
Governance Support Officer
6 hours ago
Melbourne, Australia Hudson Australia Full timeOur client, a legislated peak body representing the local governments in Victoria seeks a full-time permanent **Governance Support Officer** to be based in inner city, **north of Melbourne.** - Hybrid Model/ WFH flexibility - Full time permanent role with great remuneration - Supportive, flexible and excellent organisation culture **Key...
-
Analyst, Technology Governance
2 months ago
Melbourne, Australia AustralianSuper Full timeAt AustralianSuper, we truly care about our colleagues. We know work and life are intertwined. That’s why we support the diverse needs of everyone and have policies that enable us all to thrive and be truly flexible. We ensure diversity is celebrated for the opportunity it provides us all to learn and grow, and deliver better outcomes for members. **Your...
-
Governance Support Officer
2 months ago
South Melbourne, Australia MacKillop Family Services Full timeThe Governance Support Officer will provide high-level, quality and confidential administrative governance support to the Office of the CEO and Company Secretary. This position will be based at MacKillop’s South Melbourne office and will report to the Manager Office of the CEO. The Governance Support Officer will assist the Manager Office of the CEO with...
-
Governance Lead
4 weeks ago
Melbourne, Australia Country Fire Authority Full timeLocation: Melbourne | Eastern Metropolitan Job type: Full time / Ongoing - full time Organisation: Country Fire Authority **Salary**: Salary not specified Occupation: Policy Reference: VG/1835429 - Location | CFA Headquarters, Burwood East - Full Time | Ongoing - PTA 5| $107,864 to $121,276 pa (plus 11.5% superannuation) Do you want to work for a...
-
Data Governance Analyst
7 months ago
Melbourne, Australia AGL Energy Full timeJoin the change. Together, we’ll make history. As we keep the lights on for over four million customers and move towards a more sustainable way of life, it’s an exciting time to be at AGL. We’re re-imagining how homes and business live and work across the country and we want you to be a part of it. This moment will define our time, and your career as...