Administration Officer

2 weeks ago


Ringwood East, Australia TARRALLA KINDERGARTEN ASSOCIATION INCORPORATED Full time

Administration Officer

Posted by TARRALLA KINDERGARTEN ASSOCIATION INCORPORATED on 21 Nov 2023

**Organisation**

TARRALLA KINDERGARTEN ASSOCIATION INCORPORATED

**Closing date**

10.12.2023

**Primary role**

Administrator

**Position type**

Part-time

**Location**

Ringwood East

**State**

VIC

**About the Centre/Service**

Tarralla Kindergarten is a not for profit community Kindergarten, established on 20th September 1975. Tarralla Kindergarten takes its name from the Wurundjeri name of the creek which flows nearby - “Tarralla” means “walking quickly”. We believe children learn through play and that through play our children are “walking quickly” on their road to being life-long learners. Tarralla Kindergarten provides a government funded 4 year old Kindergarten program as well as a funded 3 year old Kindergarten program.

**Work Days of the Role**

Hybrid
- Monday or Friday in office at Tarralla

**Hours of Work of the Role**

15 hrs per fortnightly

**Description**

The Administration Officer at Tarralla Kindergarten plays a central role in maintaining administrative efficiency and compliance of numerous facets, supporting the overall functions of the kindergarten. This position is responsible for providing essential administrative support, maintaining compliance, and ensuring effective communication with external organisations. This position will be responsible for managing administrative systems and documentation and liaising with relevant stakeholders to achieve outcomes that benefit the kindergarten's staff, committee, and the broader community.

**Duties and Responsibilities**:

- Provide administrative support to the Director and Committee by maintaining administrative records, documents and monthly reports.
- Establish and maintain communication with external organisations and suppliers such as the Department of Education and Training (DET), ELAA, Maroondah Council Community Directory, cleaners, gardeners and local government to ensure that Tarralla’s needs are met.
- Manage and maintain personnel files for staff, ensuring compliance with employment regulations and the VECTEA, including EnrolNOW updates.
- Ensure the Tarralla Kindergarten website and the Tarralla page on the MIKA website are up to date. Make minor changes and liaise with Digital Schools for major updates to keep the online presence current and informative.
- Assist the teachers/committee to meet the requirements set by DET within the required timelines, including health care card numbers and rebates, accountability requirements and all data collection forms.
- Support enrolment enquiries and processes, aid in the creation of enrolment and committee documents for the AGM and assist with the preparation and distribution of Committee Welcome Packs and handbooks as necessary.
- Providing monthly progress reports back to Director and President.
- Attend team meetings as required

**Qualifications**

**Competencies and Experience Required**:

- Demonstrated ability to provide administrative support, maintain records, and produce reports with strong attention to detail and organisation.
- Excellent communication skills for effective liaison with external organisations, suppliers, and internal stakeholders.
- Experience in managing personnel files and ensuring adherence to employment regulations. Specific early years systems training will be provided.
- Proficiency in website management, including content updates and collaboration with web development resources.
- Experience in liaising with government and educational institutions to ensure compliance and adherence to deadlines, preferably within an educational or non-profit setting.

**Requirements**:
WWCC

**Industrial Agreement/Award**

Victorian Early Childhood Teachers and Educators Agreement 2020 (VECTEA)



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