Project Support Officer Vesep

7 days ago

Burwood East, Australia Country Fire Authority Full time

The CFA are proud of the work we do, protecting lives and property, 24 hours a day, 7 days a week.
With over 51,000 volunteers CFA strives to be an organisation of choice for volunteers and employees. We, embrace individuals with diverse skills, experience and backgrounds, recognising the unique value they bring to CFA.
Want to read more about the Country Fire Authority (CFA) click here.
About the Role
The Volunteer Emergency Services Equipment Program (VESEP) team oversees the coordination and management of the annual grants program, which provides CFA volunteers with approved tankers, specialist vehicles, equipment, amenities and minor works projects to enhance CFA's emergency service delivery for the protection of the Victorian community.
This role is ideal for a detail-oriented individual with experience in grant allocation administration. You will offer efficient and effective business administrative support for the grants projects, necessitating a team-oriented person who can work both independently and proactively. The position offers flexible working arrangements.

**Some of the key contributions will include**:

- Ability to develop and deliver program information sessions to brigades and staff.
- Strongly emphasis on attention to detail and strict timeframes for program delivery
- Some weekend or after hours work to support volunteer brigades' availability
- Strong team mentality

**Key responsibilities of the role will include the following**:

- Efficiently manage project support, prioritising issues for management and staff.
- Conduct financial transactions and create purchase orders, perform budget reconciliations and reporting per CFA standards.
- Maintain and manage reports and documentation with proper retention, confidentiality and accessibility. Prepare documents, including correspondence, presentations and reports, with research and analysis.
- Develop and maintain effective stakeholder relationships, ensuring timely and professional issue resolution.
- Improve local systems and processes for program efficiency.
- Provide secretariat support for meetings, including agenda preparation, scheduling, catering, minute-taking and action item follow-up.
- Support projects with document management, budget tracking, invoice processing, and deliverable management.
- Maintain database and intranet systems, ensuring data accuracy and confidentiality.
- Handle general program and project enquiries.

About You
- Demonstrated experience in providing project support services within a large and/or complex organisation.
- Excellent written and verbal communication skills, with demonstrated ability to develop and maintain strong and cooperative relationships with program stakeholders both internal and external
- Demonstrated experience utilising finance information management systems. Experience with SAP finance systems is preferred.
- Strong computer literacy skills, particularly in Microsoft Office programs (Access, Outlook, Word, Excel, Powerpoint, Sharepoint).
- Well-developed organisational skills and demonstrated ability to set priorities and meet tight work demands.
- Superior organisational and time-management skills with an ability to manage and coordinate a range of office functions and projects and working with mínimal supervision and as part of a team

Why choose CFA
- Meaningful Purpose: Your contribution truly makes a difference
- Work-Life Balance: Paid parental leave, generous leave provisions
- Growth Opportunities: Learning and development
- Flexibility: Hybrid work options with flexible work arrangements
- Discounts: Emergency Memberlink discounts on various services
- Wellbeing Focus: Healthy for Life programs, flu vaccinations
- Member Assistance Program: Access support across 8 service pathways

Your Application
Pre-employment Checks
- Successfully complete a National Police History Check, Working Rights Check and hold a valid Working with Children Check.

CFA is committed to creating and maintaining a diverse, inclusive, and safe volunteer and work environment. Our aim is to have a volunteer and paid workforce that reflects the community it serves. First Nations people, women, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply.
**Applications close**: 11:59pm 5th July 2024

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