Branch Administrative Coordinator and Executive

3 weeks ago

Melbourne, Australia Department of Industry, Science, Energy & Resources Full time

**Job no**: 512698

**Employment type**: Ongoing

**Location**: Melbourne

**Categories**: APS Level 4, APS Level 5, Administration

**About the department**:
The department plays a key role in the Australian Government’s agenda to create jobs and build a stronger, more resilient and competitive economy. Our work builds on Australia’s existing strengths, supports businesses to grow, and drives new opportunities for long-term productivity growth and prosperity. The success of the department helps Australia recover from the economic consequences of COVID‑19 and adapt to its ongoing effects. Through our work, we support the government’s economic recovery plan and help to deliver a better future for all Australians.

**About the team**:
We are Australia’s international trade remedies authority - the Anti-Dumping Commission (the commission). The commission is responsible for undertaking investigations into allegations of unfair trade practices involving goods entering Australia and administering Australia’s anti-dumping legislation. These investigations seek to deliver a level playing field for industry. Professionalism, excellence and independence underpins the commission’s world-class reputation. The commission is structured in two branches, each headed by a Deputy Commissioner (SES Band 1).

The commission is a connected team of professionals with investigative, accounting, auditing, business, legal, economic and international trade skills experience. We are committed to a positive workplace culture and support flexible working arrangements. We embrace diversity and inclusion, and encourage staff to be their authentic self. Our goal is for staff to reach their full potential through engaging work, career growth opportunities, and options for study assistance, training and an internal mentoring program. The commission is part of the Industry, Science and Resources portfolio.

To undertake this role you will be required to demonstrate that you have:

- strong communication and interpersonal skills with the ability to liaise effectively at all levels
- strong time management and organisation skills and the ability to effectively prioritise tasks
- a proactive can-do disposition with a track record of demonstrating initiative
- strong Microsoft Office suite skills
- high standards of professional and personal integrity
- an ability to work calmly and effectively in a fast paced and dynamic environment
- attention to detail.

**What you will do**:
This role has two key and equally principal functions: 1) Branch Administrative Coordinator and 2) Executive Assistant, providing high level executive and administrative support to the Deputy Commissioner Investigations at the Anti-Dumping Commission.

Responsibilities of the role may include:
Branch administrative coordination
- as a secretariat for the commission’s investigation related decision-making bodies (e.g. coordination of papers, agendas, minutes, and directly liaising with branch directors and staff)
- coordination of branch reporting mechanisms to support briefing of the deputy commissioner briefing and their decision-making
- tracking branch related action items, which includes liaising with branch directors and staff

Executive assistance
- manage deadlines and clearances, on behalf of the deputy commissioners, using judgement to prioritise and ensure timely adherence to timeframes;
- build and maintaining relationships with internal and external stakeholder on behalf of the deputy commissioners in line with the APS Values and Code of Conduct and relevant departmental policies;
- work collaboratively across the executive team and the commission to support the Deputy Commissioner as required; and
- coordinate and prepare correspondence and briefing material as required.
- build technical expertise that contributes to business unit outcomes;
- mentor and support junior employees to achieve goals by providing guidance and quality assurance;
- maintain a well-developed understanding of relevant legislation and policy frameworks;
- perform objective and systematic research and analysis to obtain accurate conclusions based on evidence;
- writing briefings for the Deputy Commissioner;
- network across the department and APS, including having a high level of communication with Senior Executives and the Executive Support Team.

**Eligibility**:
**Notes**:
A merit pool may be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette_. _

**How to apply**:
**Contact Information**:
**Advertised**: 21 Mar 2023 AUS Eastern Daylight Time
**Applications close**: 10 Apr 2023 11:55 PM AUS Eastern Standard Time

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