Program Coordinator

Join to apply for the Program Coordinator role at Melbourne Archdiocese Catholic Schools

MACS is the largest Catholic school system in Australia, owning, governing and operating approximately 300 Catholic schools, employing over 17,000 staff and serving more than 118,000 students and their families in the Archdiocese of Melbourne. MACS envisions every student to be inspired and enabled to flourish and enrich the world. It is an exciting time to join MACS as we transform to bring to life our strategy, MACS 2030: Forming Lives to Enrich the World.

Why work for us?

• Professional development opportunities with a defined personalised annual budget
• Access to flexible working arrangements, including working from home
• Work in a tight-knit, supportive team to ensure you succeed in your role
• Employee Assistance Program (EAP) supported by Mental Health First Aiders in the workplace

The MACS Code of Conduct embodies our commitment to fostering a positive and supportive work environment that prioritises health, safety and wellbeing, inspired by our Catholic faith. All staff are asked to read and model the behaviours expected of us.

What you will do

• Provide coordination support to the program and project team to deliver MACS technology initiatives, coordinating multi-stream programs
• Manage coordination and tracking of program/project meetings, actions and decisions, including governance meetings
• Prepare executive briefings, presentations, agendas, minutes, papers and program reporting
• Support development of program plans and tracking of milestones and deliverables, including document and records management
• Coordinate and support program and project risks, issues and communications, in line with inter-dependencies

About you

• Demonstrated experience coordinating and supporting large-scale IT programs with high attention to detail and quality in artifacts such as presentations and reports
• Experience with excellent document and information management
• Excellent time management; proactive and flexible with competing priorities
• Technical skills with software packages, especially within M365, Microsoft Office, MS Teams, SharePoint, MS Project, JIRA and Confluence
• Ability to work autonomously and as part of a team

How to apply

Please refer to the position description for details about the role and the Key Selection Criteria. Click APPLY to submit your application. For queries, contact our HR team at recruitment@macs.vic.edu.au

You will need to provide:

• An up-to-date résumé
• A cover letter addressing the Key Selection Criteria (limited to two pages)

Note: MACS is committed to the safety, wellbeing and protection of all children in our care. The successful candidate must hold or acquire and maintain a Victorian Institute of Teaching (VIT) and/or Working with Children Check, and must be willing to obtain and maintain a National Criminal History Check. Candidates must hold full Australian Working Rights and provide evidence of this.

Privacy Collection Notice – Job Applicants: MACS collects your Personal information to assess your application and suitability for employment. By submitting your Personal information, you consent to its use and disclosure for MACS recruitment purposes. Applicants may withdraw their applications at any time during the recruitment process. For details, see the full Privacy Collection Notice.

Applications close: 4.00pm Friday, 5 September 2025