Senior Events Coordinator

2 weeks ago

Whitsunday, Australia Hamilton Island Full time
Overview

SENIOR EVENTS COORDINATOR – Events Hamilton Island is seeking an experienced and dynamic Senior Events Coordinator to join our high-performing Events team. This pivotal role is responsible for planning, coordinating, and executing a wide range of events — from luxury weddings and intimate corporate retreats to large-scale conferences and major public festivals. If you're passionate about events, highly organised, and love creating unforgettable experiences, this is your chance to live and work in one of Australia's most iconic resort locations.

Why You'll Love Working With Us
  • Subsidised furnished staff accommodation
  • Accredited training provided via Robert Oatley College
  • Staff perks – discounts on restaurants, activities, retail, and gym membership ($16.50/week)
  • Supportive, professional culture with strong internal promotion pathways
  • Walk to work – no traffic, just ocean views
  • Live and work on the doorstep of the Great Barrier Reef
Your Role

As Senior Events Coordinator, you'll manage the end-to-end coordination and delivery of events across the island. This includes liaising with internal and external stakeholders, preparing run sheets and itineraries, managing supplier bookings, and overseeing on-site execution to ensure every event runs seamlessly.

You will:

  • Manage the planning and delivery of weddings, business events, social occasions, venue bookings, and internal functions
  • Build strong relationships with internal departments and external partners to ensure delivery of products and services
  • Gather event-specific information and prepare run sheets, itineraries, event orders, and reports
  • Coordinate venue and supplier bookings across accommodation, catering, AV, styling, and transport
  • Lead pre- and post-event briefings, and provide recommendations for future improvements
  • Support the events team in staff briefings and event execution when required
  • Maintain thorough records and documentation for internal use and client satisfaction
What We're Looking For

You are a confident communicator with a hands-on approach to event delivery. You have excellent attention to detail, a professional presence, and thrive in fast-paced environments where no two days are the same.

To Be Successful, You Will Need
  • QLD Drivers Licence (Essential)
  • QLD Restricted Drivers Authority (Essential)
  • QLD RSA (Essential)
  • Strong experience in hospitality, service delivery, and event coordination
  • Proficiency in Microsoft Office and event management or sales platforms
  • Excellent communication and interpersonal skills
  • High-level organisational and time management abilities
  • Strong leadership and a motivating team-first attitude
  • Flexibility to work a rotating roster including weekends, public holidays, and event hours
  • Diploma of Hospitality or Event Management (or equivalent)
  • Previous experience in a luxury or premium events environment
  • Strong attention to detail and polished personal presentation
About Hamilton Island

Part of the Whitsundays and nestled in the heart of the Great Barrier Reef, Hamilton Island is one of Australia's most spectacular and sought-after holiday destinations. Surrounded by crystal-clear waters and white sand beaches, the island features four resort options including the award-winning qualia, over 20 restaurants and bars, a championship golf course, a world-class marina, and a luxury yacht club.

A little island can do wonders - make your next career move one to remember


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