Legal Administrator

3 weeks ago

Melbourne, Victoria, Australia Hickory Full time
POSITION OVERVIEW

Hickory is seeking a proactive and detail-oriented Legal Administrator to join our dynamic legal team. This part-time role (2-3 days per week) offers the opportunity to transition into a full-time maternity leave cover in 2026. You'll work closely with the General Counsel and Senior Legal Counsel, with some support to our Commercial Manager, and will play a pivotal role in supporting legal operations across the business.

WHAT HICKORY CAN OFFER
  • Novated Leases: Take advantage of novated leasing options to maximize your salary and enjoy tax savings on vehicle expenses.
  • Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources.
  • Wellness & Fitness Amenities: Enjoy access to wellness and fitness facilities, including a yoga studio and gym, to promote a healthy lifestyle.
  • Premium End-of-Trip Facilities: Benefit from premium end-of-trip amenities such as lockers, secure bike storage, towel and dry-cleaning service, and top-notch shower and change facilities.
  • Modern Office Environment: Immerse yourself in a unique working environment within a state-of-the-art office building.
  • CBD Convenience: Our location in the CBD offers easy access to public transport and is just a short walk away from Southern Cross Station, Southbank, South Melbourne Market, Albert Park, and more.
RESPONSIBILITIES
  • Manage the legal inbox, triage requests, and allocate matters with relevant context.
  • Maintain document integrity by saving emails and attachments in our document management system (M-Files) with accurate metadata.
  • Oversee the contract library and ensure compliance tracking.
  • Conduct preliminary contract reviews and prepare documents for execution.
  • Coordinate legal briefs and manage court filing deadlines.
  • Assist with trial preparation and litigation support.
  • Ensure building licences are obtained and up to date.
  • Support annual policy reviews and manage ASIC-related tasks.
  • Maintain registers for contracts, licenses, policies, and claims.
  • Assist with performance security processes and insurance renewals.
  • Manage insurance claims.
  • Distribute insurance certificates and coordinate project documentation.
  • Schedule meetings, manage calendars, and prepare agendas/minutes.
  • Support legal training sessions and due diligence activities.
  • Provide general administrative support to the legal team.
TO BE SUCCESSFUL IN THE ROLE
  • Proven experience as a paralegal or legal administrator, ideally in construction or property development.
  • Strong ability to manage multiple stakeholders and lawyers with professionalism.
  • Experience in contract administration and document management systems (e.g., MFiles).
  • Tech-savvy with exposure to legal tech and e-discovery tools.
  • Excellent calendar and meeting coordination skills.
  • A proactive problem-solver with strong attention to detail and initiative.

Submit your CV today. Due to the volume of applications, only successful applicants will be contacted - thank you for your understanding.

Seniority level
  • Entry level
Employment type
  • Part-time
Job function
  • Legal
Industries
  • Construction

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