Site Administrator

UGL - Services - Transport Manufacturing and Maintenance

· Iconic Regional Rail Project

· Opportunities for career growth & development

About the Project:

The NSW Government is replacing the ageing NSW regional rail fleet of XPT, XPLORER and Endeavour trains. The new trains will improve safety, amenities, accessibility, and reliability for customers who travel from Sydney to many regional centres in NSW, as well as Canberra, Melbourne and Brisbane.

As part of the Regional Rail Project, UGL will perform all asset management and maintenance activities for the new regional rail fleet of 117 rail cars, training simulators and the maintenance facility in Dubbo for at least 15 years.

About Your Role:

We are seeking an energetic and committed Site Administrator to join our high performing team, located at our Mindyarra Maintenance Facility, Dubbo. Reporting to the Contract Delivery Manager, you will provide administrative support to the operations team involved in the Regional Rail Project (RR). This position is critical in ensuring the smooth functioning and efficiency of administrative tasks related to the project, which aims to replace the ageing regional rail fleet to improve overall service quality.

Key Responsibilities:

1. Administrative Support: Assist the operations team with various administrative tasks, such as documentation, scheduling, and communication.
2. Payroll: Process payroll for the project.
3. Purchasing: Lead raising Purchase Orders and subsequent administration of payments and processing for the Regional Rail project.
4. Record Keeping: Maintain accurate records of project-related documentation, including schedules, contracts, and reports.
5. Coordination: Act as a liaison between different departments and external stakeholders to facilitate effective communication.
6. Compliance: Ensure all administrative activities comply with company policies and project-specific regulations.
7. Documentation: Prepare reports, meeting minutes, and other documentation as required by the operations team.
8. Logistics: Assist with logistics management, including coordinating meetings, site visits, and travel arrangements for the team.
9. Facilities Management: Support the management and upkeep of the project's on-site facilities.

About You:

1. Organisational Skills: Exceptional organisational skills to manage multiple administrative tasks efficiently.
2. Communication: Strong written and verbal communication skills to interact effectively with team members and stakeholders.
3. Detail-Oriented: High attention to detail to ensure accuracy in documentation and record-keeping.
4. Problem Solving: Ability to proactively identify and resolve administrative issues.
5. Technical Proficiency: Familiarity with office software (e.g., MS Office Suite), SAP or similar systems and project management tools.
6. Experience: Prior experience in a similar administrative role within a large-scale project or the transport sector is preferred.

· Community Impact: Make a significant contribution to the community by ensuring the smooth operation of a project that will enhance regional connectivity and economic growth.

· Be a part of the historic Regional Rail Project: Contributing to the transformation of regional rail services in NSW, improving safety, amenities, accessibility, and reliability for regional commuters.

· Work-life Balance: At UGL, we understand the importance of maintaining a balance between professional and personal life. We provide flexible working hours and are understanding about family commitments.

· Equal Opportunities: We are an equal opportunity employer and ensure that everyone has the same opportunities for career advancement and skill development.

· Supportive Environment: Our workplace culture nurtures mutual respect and understanding. We believe in treating every individual fairly and firmly discourage any form of discrimination or harassment.

· Health & Well-being: We understand the wellness needs of our employees by supporting a range of health and wellness programs – AIA Vitality, Salary Continuance, Employee Assistance Program (EAP).

About UGL

UGL is well-known and respected for providing end-to-end engineering, construction and maintenance services within rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world's largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies.

At UGL, we value diversity – in the backgrounds, ideas, work styles and perspectives of our team. We are an Equal Opportunity Employer and strongly encourage people with disabilities, Aboriginal & Torres Strait Islander people, mature aged workers and people from culturally diverse backgrounds to apply.

Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to undergo pre-employment medical assessment including drug and alcohol screening.