Executive Assistant

Executive Assistant Melbourne, VIC Admin In office Full-time The Role As an Executive Assistant at Linktree, you'll be a trusted partner to two senior leaders: our Co-Founder & Chief Creative Officer (CCO) and the SVP of People & Legal. You'll play a key role in managing their day-to-day operations, keeping them focused and organised while also supporting the wider team experience. You'll own calendars, travel, logistics and coordination across key meetings and projects. Beyond that, you'll help drive culture through onboarding, rituals, events, and people programs, working closely with the People & Culture and Executive Operations teams. This role requires someone who is thoughtful, proactive, detail-oriented, and able to work independently - someone who thrives in a fast-paced environment and enjoys wearing multiple hats.What You'll Own Executive & Administrative Support

• Manage fast-moving calendars across time zones with high attention to priority, context, and detail
• Schedule and coordinate internal and external meetings, including agendas, notes, and follow-ups
• Own domestic and international travel bookings, including itineraries and last-minute adjustments
• Process expenses, support team logistics, and keep admin running smoothly
• Be a trusted gatekeeper of confidential information
• Provide light-touch support to other executives when needed

People & Culture Coordination

• Partner with the PX team on key engagement and culture moments (e.g. onboarding, events, rituals)
• Help coordinate Linkie Leaps, LLLY Awards, and end-of-year celebrations
• Support DEIB and wellbeing initiatives as part of broader company efforts

Operational & Project Support

• Maintain team documentation, shared drives, and contract/event tracking
• Coordinate with vendors and partners (e.g. WeWork, event contacts, external agencies)
• Collaborate with the Admin team on planning and executing leadership and company-wide offsites
• Jump in on special projects and team priorities that benefit from structure and coordination
• Track key actions from leadership meetings to ensure momentum and accountability

What You Bring

• 2+ years of experience in an EA, admin, or business support role—ideally supporting senior leaders
• Super organised, with strong calendar, scheduling, and prioritisation skills
• Calm under pressure, adaptable, and solutions-oriented
• A high level of emotional intelligence and discretion
• A true team player who collaborates well and brings others along
• Strong written and verbal communication
• Able to work independently and take initiative
• Experience with Google Workspace, Slack, and hybrid team setups
• A collaborative mindset and genuine interest in people and culture
• Bonus Points
  • Experience supporting execs in creative or people-focused functions
  • A 'figure-it-out' attitude and willingness to get stuck in wherever needed

P.S. If you don't tick every box in this listing, please don't rule yourself out. We take pride in inclusion and hiring incredible human beings with great potential over ticking boxes – so if this role resonates with you, hit that apply buttonOur Story We're on a mission to empower anyone to curate, grow, and monetize their digital universe. We created the "link in bio" category — and we're just getting started. From creators, artists, and entrepreneurs to global brands, we're redefining how people connect with their communities, showcase their content and promote products — all in one link. Today, a community of 70+ million use Linktree, including icons like Adidas, TikTok, the UN Environmental Program, The NFL, Manchester United, World Central Kitchen, Sabrina Carpenter, Olivia Rodrigo, and Selena Gomez. With 48,000 new accounts created every day, Linktree is the fastest-growing leader in our space. We've teamed up with some of the world's biggest platforms including TikTok, Snap, YouTube, GoFundMe, Spotify, Google, Stripe, Reddit, Laylo, and Kajabi, to unify Linkers' digital spaces, and we partner with retail brands Amazon, Lululemon, Nike, Target, Sephora, Lululemon, and more to share products they love. We're a tight-knit, passionate team building best-in-class tools that make online presence simple, powerful, and yours. If you're excited by the idea of shaping a new category, setting the standard, and making space for everyone to be seen and succeed, we'd love to meet you.Where and How We Work We're a global, diverse team spread across continents with offices in London, Los Angeles, Melbourne, and San Francisco. We work together flexibly and you can choose the setup that works best for you: fully remote or a hybrid mix of office and home. We offer autonomy in how you structure your days and weeks. While we're mindful of time zones and occasionally collaborate outside the typical 9–5, we lean into async work to keep things flowing. Our culture is family-friendly and Zoom-casual where kids, pets, and delivery drivers are welcome.How we'll help you thrive Our approach to benefits considers the whole person and the unique contributions they bring to Linktree. We want the experience at Linktree to be one that enables people to truly thrive so we can Go Further Together (one of our values). Some ways we support you:

• An annual wellbeing allowance to use on things like (but not limited to) fitness memberships, development courses, childcare, travel, charitable donations, pet insurance, home office set-up - the choice is yours
• 100% coverage (and 80% for your dependents) of your monthly premiums for medical, dental, vision, disability and life insurance for US-based employees.
• Employer contribution towards your retirement.
• Generous time off for vacation, holidays, parental leave, volunteer time, and other categories.
• Employee stock option program - we want each and every employee to share in the company's success.

At Linktree, we believe in promoting a culture that celebrates unique backgrounds, talents, and experiences, and we're proud to be an equal opportunity workplace. We are creating an inclusive workplace where every individual feels valued, respected, and has equal opportunities to thrive. We aim to foster a diverse and inclusive environment where all team members have a sense of belonging. Linktree welcomes all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience. If you require accommodations to fully participate in our opportunities, please don't hesitate to reach us at talent@linktr.ee – your needs are important to us. Ready to apply? Powered by First name * Last name * Email * LinkedIn URL Location * Resume * Click to upload or drag and drop here Preferred Name * Will you now or in the future require sponsorship from Linktree to work in the country this role is posted? * Yes No Are you open/willing to work out of the Melbourne office 3x per week? * Yes No Req ID: R2175
#J-18808-Ljbffr

---