Planned Maintenance Officer

Employment type: Full time, Permanent

Hours per week: 38

Remuneration: Band 6 salary from $104,133.36 per annum plus superannuation and a fortnightly RDO

Location: Werribee based

About The Role

We are transforming the Facilities, Fleet & Depot Stores department to meet the strategic and operational needs of Wyndham City Council. The team is focused on service excellence, operational uplift, and meaningful change. We are seeking individuals who are skilled and thrive in collaborative environments, motivated to make a real and positive impact.

As the Planned Maintenance Officer, you will support the delivery of the planned maintenance program across all Council facilities. Working under the guidance of the Area Leader Planned Maintenance, you will help ensure contractor-led services are coordinated, recorded, compliant with statutory and regulatory requirements and Council policy.

Your contribution will support the operational success of external contractors by maintaining robust systems, workflows, and documentation. The role supports Council's strategic goals, promotes financial sustainability through cost tracking, enables long-term planning with accurate service records, and builds organisational capability through auditable reporting. This is a full-time permanent position requiring work across multiple locations and travel within the Wyndham Municipality as needed.

• Coordinate and monitor contractor-delivered planned maintenance services.
• Liaise with contractors to manage scheduling, site access, task follow-up, and compliance documentation.
• Maintain accurate service records and contractor performance data in Council systems, including TechnologyOne.
• Review and validate contractor invoices and reports for alignment with service standards.
• Deliver responsive customer service by coordinating site access and managing stakeholder inquiries.
• Track performance indicators and compliance requirements to support transparent reporting.
• Ensure audit readiness by keeping documentation complete, accurate, and accessible.
• Collaborate with the Support Services team and Reactive Maintenance area to ensure cohesive operations.

• Certificate or Diploma-level qualifications in Facilities Management, Business Administration, Building Services, or relevant experience in facility, contractor coordination, or compliance-based roles.
• Experience supporting contractor-led service delivery, including task scheduling and compliance tracking.
• Proficiency in TechnologyOne or similar systems used for work order and contractor management.
• Working knowledge of facility maintenance regulations, including the Building Code of Australia, Essential Safety Measures, statutory and regulatory obligations of owner and leaser, and OH&S legislation.
• Strong interpersonal and communication skills to engage diplomatically with contractors and internal stakeholders.
• Ability to work independently, manage competing priorities, and maintain service continuity in a fast-paced environment.
• Commitment to accountability, integrity, and accurate recordkeeping.
• Current Victorian Driver's Licence, Construction Induction (White) Card, and Working with Children Check.

If you progress past the interview stage, you may be required to complete pre-employment screening, which may include police checks, a medical, qualification verification, and an Australian work rights check.

We are one of Australia's fastest growing and most diverse cities. By 2040, we will have more than 500,000 residents, and our people are designing precincts, building infrastructure, developing policies, and delivering programs to prepare the City. We offer a future-focused culture, a sense of purpose, and opportunities to strengthen our diverse community. Wyndham City is a great place to belong.

We value a culture that empowers every person to do their best work. Flexibility is part of our DNA, and we are committed to an inclusive workplace that celebrates a diverse workforce.

Please apply online by submitting your resume and cover letter outlining your suitability for the role via the provided link.

Applications close at 11:59PM on Monday 1 September 2025.

If you have role-specific questions, please contact Ryan Foote, Manager Facilities & Capital Delivery at 8734 4544.

Wyndham City Council is committed to a recruitment experience that is fair, inclusive, and accessible. For accessibility needs or general recruitment enquiries, please contact our Careers team via email or phone.

Child Safe Organisation

Wyndham City Council has zero tolerance for any form of child abuse and is committed to the safety, wellbeing and empowerment of children. We foster a child-safe organisation embedded in daily practice for all employees, volunteers, and contractors. We also promote safety and inclusion of Aboriginal children, their families, and communities.

Diversity and Inclusion

Wyndham City Council values workforce diversity and inclusion and embraces individual uniqueness. We welcome applications from candidates of Aboriginal and Torres Strait Islander background and are committed to providing positive employment opportunities. To read more, visit our Innovate Reconciliation Action Plan.

Wyndham has one of the largest Aboriginal and Torres Strait Islander communities in the Western Region.

Note: This posting may include referrals or related job listings; use the provided contact points for inquiries.