Executive Support Officer

Join us in a key role where you'll provide essential administrative support to the Vice-Chancellor and President across a broad range of tasks. You'll support the Manager, OVCP, to oversee the general administrative processes of the executive support team, ensuring seamless operations that uphold our commitment to excellence. Your responsibilities will extend to offering administrative and secretarial support to other Executive team members as needed. With a deep understanding of our university's structure, programs, and policies, you'll play a crucial role in maintaining the day-to-day efficiency of the Vice-Chancellor and President's office.

Some elements of this role will be performed as part of a job share arrangement.

• Manage the inbox, calendar, and daily workflow of the Vice-Chancellor and President, triaging and responding to requests with sound judgment;
• Provide high-level administrative support to the Manager, OVCP, including senior committee coordination and preparation of key documents and communications; and
• Support the smooth, day-to-day operations of the Vice-Chancellor and President's office through efficient and well-organized administration.

You're organised, composed, and quietly confident - someone who thrives in fast-paced, high-trust environments and knows how to get things done behind the scenes without fuss. You're the go-to for keeping schedules sharp, communications clear, and operations humming. Whether it's managing confidential matters, supporting senior leaders, juggling competing priorities, or coordinating with government and sector stakeholders, you bring care, attention to detail, and a strong sense of purpose to every task. You're also someone who enjoys contributing to a collaborative and high-performing team, always looking for ways to make processes smoother and the day run that bit more efficiently.

• Strong verbal and written communication skills, with the ability to clearly explain administrative processes and prepare concise, well-structured documents.
• Extensive experience providing executive-level administrative support, demonstrating professionalism in managing enquiries, interpreting policies, supporting committees, and engaging effectively with a diverse range of stakeholders.
• Proficiency with Microsoft Office applications, electronic diaries, databases, and other digital systems, with a proven ability to learn new tools efficiently.
• Excellent organisational and interpersonal skills, with the capacity to manage multiple competing priorities, work autonomously, and collaborate effectively within a team.
• A high level of discretion and sound judgment in handling confidential and sensitive matters, coupled with the ability to take initiative and resolve problems proactively.
• Experience in supervising or leading administrative teams in a busy office environment.

UniSC is an equal opportunity employer, committed to diversity and inclusion. We encourage applications from all backgrounds, including those with disabilities, women in STEM, First Nations Peoples, and individuals of diverse cultures, genders, abilities, and experiences. We value achievement relative to opportunity and encourage your commentary on your achievements in this context. For additional support during the application process, please contact us at unisc-careers@usc.edu.au or call +61 7 5430 2830.

Position description: 493593_position description.pdf

UniSC values a diverse and talented workforce and invites applications from candidates who already have legal work rights in Australia.

UniSC does not accept unsolicited applications. For agency inquiries, contact unisc-careers@usc.edu.au

Applications for this position close midnight, Sunday 24 August 2025

Your completed application must include:

• a resume and a statement of suitability (not to exceed two pages), which be reviewed in alignment to the specified selection criteria as outlined within the position description.

Further information regarding how to prepare your application is available on our website: Join our team

We would love the opportunity to get to know you better, but we know it works both ways. To get to know a little more about us, visit us at: Welcome to UniSC and LinkedIn Life

Have questions or want to know more? For a confidential discussion, please contact:

Kate Hunt
Manager, Office of the Vice-Chancellor and President
Telephone: 07 5459 4470
Email: kjhunt@usc.edu.au

Discover UniSC

We're all about doing work that matters, connecting with great people, and being part of an incredible journey. We're not the biggest university. But we're growing every day, and doing big things. Like ground-breaking research, championing sustainability, producing gold-winning athletes and award-winning alumni.

We're one of the fastest growing universities in Australia, growing to over 2,000 people across 5 campuses in South East Queensland.

Teaching excellence is at the heart of what we do, and our commitment to sustainability is integrated into our teaching, research, and daily operations. Our research tackles the most pressing challenges of our time, with 13 research fields ranked well above world standard, characterized by evidence of outstanding performance according to the Excellence in Research for Australia Rankings. At UniSC you will have the opportunity to contribute to the educational landscape for future generations.

We foster a collaborative and supportive environment, encouraging continuous professional development and providing resources to enhance your career. We recognise and value the contributions of each team member to our culture and success. We're not afraid to be different, and we're looking for people who share our values and want to be part of a team that is working together to improve our local and global challenges.

Our Culture & Benefits:

• Our collaborative, passionate and welcoming culture is what really sets us apart.
• Modern teaching & research facilities.
• Professional development and career pathway opportunities.
• We are a proud recipient of the prestigious Athena SWAN Bronze Award, granted as part of the Science in Australia Gender Equity (SAGE) initiative.
• Flexible work arrangements & generous leave options.
• Salary packing options + 17% Super.
• EAP, fitness passport & discounted private health.